May et al v. BHP Billiton Petroleum (Fayetteville) LLC
PROTECTIVE ORDER. Signed by Judge D. P. Marshall Jr. on 6/29/2014. (jak)
IN THE UNITED STATES DISTRICT COURT
FOR THE EASTERN DISTRICT OF ARKANSAS
KENNETH JOE MAY AND MARY ANN MAY and
STEVE SNOWDEN AND CINDY SNOWDEN
CASE NO. 4:13-CV-0494-DPM
BHP BILLITON PETROLEUM (FAYETTEVILLE) LLC
The Court holds that the following procedures and provisions shall apply to discovery in
this civil action (the "Action") in order to protect information of a sensitive, confidential,
proprietary, or legally protected nature, and the privacy rights of the parties or certain nonparties. The entry of this Protective Order is not, and should not be construed as, a waiver by
any party or non-party of any privilege or objection to any particular discovery request.
"Party" means any current plaintiff or defendant in this Action, and any plaintiff,
defendant, or other party that may be joined in this Action.
"Non-Party" means any person or entity not a Party who produces documents or
other information or provides testimony in response to a subpoena or other process in this
"Material" is defined as documents, electronically stored information, records,
tangible materials, testimony, responses to discovery, and other information produced by a Party
or Non-Party in discovery in this Action.
"Confidential Material" is defined as Material that any Party or Non-Party
considers in good faith to be confidential information relating to:
trade secrets, research,
development, strategic planning, financial, commercial, confidential, sensitive or proprietary
business, or personal information which, if disclosed, might adversely affect the competitive
position or business operations of the Party or Non-Party producing the materials, or invade the
privacy rights of any person. Each Party or Non-Party that designates information or items for
protection under this Protective Order must take care to limit any designation to specific material
that qualifies under the appropriate standards.
The "Designator" is any Party or Non-Party who produces Material in this Action
and designates any such Material as "CONFIDENTIAL" in conformity with Section II.
"Joint Report" shall constitute a report of five-pages or less authored jointly by
the Parties explaining a discovery impasse or disagreement that remains after counsels have
conferred in good faith but prior to the filing of a motion to compel.
Parties may attach
documents to the report, as necessary. If a dispute arises during a deposition, a joint telephone
call to chambers by counsels shall act in place of such report.
DESIGNATION OF MATERIALS AS "CONFIDENTIAL"
Any Party or Non-Party who produces Material in the course of discovery in this
Action may designate such Material as Confidential Material if that Party or Non-Party believes
in good faith that the Material satisfies the definition of Confidential Material, as set forth in
The Designator shall mark the word "CONFIDENTIAL" on the face of each
document and each page so designated at the time it is produced or served, or, in the case of
Confidential Material contained in or on media other than paper, by affixing such a label to the
information or by using its best efforts to identify the information as Confidential Material.
In the event that a Party or Non-Party desires to designate specific answers or
responses to interrogatories or requests for admission as Confidential Material, the Party or Non2
Party shall insert the word "CONFIDENTIAL" in brackets at the beginning of the specific
answer or response.
In the case of depositions, designation of the portion of the transcript (including
exhibits) which contains Confidential Material shall be made within fifteen business days after
receipt of the transcript by stamping "CONFIDENTIAL" on the pages that contain Confidential
Material and notifying all Parties and the deponent in writing of the page and line numbers which
have been designated as Confidential Material. In the absence of an agreement on the record or
in writing, or an order of the Court to the contrary, all deposition testimony shall be deemed
Confidential Material until the expiration of the fifteen-business-days period.
For purposes of this Action, no Party concedes that any Material designated by
any other Designator as Confidential Material should be treated as Confidential Material. A
Party shall not be obligated to challenge the propriety of the designation of Material as
"CONFIDENTIAL" at the time made, and the failure to do so shall not preclude a later challenge
in this or any other action. If a Party challenges a designation, it shall give written notice to the
Designator, and the Party and the Designator shall attempt to resolve any challenge in good faith
on an informal basis ("meet and confer"). If the challenge cannot be informally resolved, the
Party challenging the designation may seek appropriate relief from the Court through a Joint
Report pursuant to the Scheduling Order; however, the burden of proof shall be on the
Designator. The Material shall continue to be treated as Confidential Material until the issue
relating to the propriety of the designation has been resolved.
Any Designator may, at any time, withdraw the "CONFIDENTIAL" designation
of any Material produced by that Designator.
The inadvertent failure to designate or withhold any Material as confidential will
not be deemed to waive a later claim as to its confidential nature, or to preclude the producing
Party or Non-Party from designating the Material as confidential at a later date in writing and
with particularity. The Material shall be treated by the receiving Party as Confidential Material
from the time the receiving Party is notified in writing of the change in the designation.
USE AND HANDLING OF CONFIDENTIAL MATERIAL
Confidential Material shall be used only for purposes of preparing for and
litigating this Action (including appeals) and not for any other action or other purpose.
Access to Confidential Material shall be closely controlled and limited to
individuals who have a demonstrable and bona fide need to review it. Confidential Material
shall not be revealed or disclosed, directly or indirectly, in any manner or in any form, to any
person, entity, or judicial tribunal other than:
Counsel of record and any other counsel for the Parties in this
Action, including counsel for insurers for the claims involved in
this Action, members of their firms and associates, associate
attorneys, contract lawyers, paralegals, clerical and other
employees or agents of such counsel who are assisting in the
conduct or management of this Action, insurers and reinsurers of
any Party who have a need with respect to this specific Action to
review this information;
In-house counsel of any Party, and paralegal, clerical, and other
employees assisting in-house counsel;
Party deponents and litigation control group personnel for this
The United States District Court, the Court of Appeals, the
Supreme Court of the United States, court personnel, court
reporters, and any jury empanelled in this Action;
Third party deponents and trial witnesses in this Action and their
counsel to the extent necessary for purposes of this Action;
Any mediator retained by the Parties or appointed by the Court,
and employees of such mediator who are assisting in the conduct
of the mediation;
The person or entity that wrote or received the document or gave
the testimony designated as "CONFIDENTIAL"; and
Consultants, experts, and outside litigation support personnel
retained by any Party to this Action to assist the Party in the
preparation or litigation ofthis Action;
Others, if the Designator so agrees in writing or, for good cause
shown, the Court so permits.
Before any person described in Paragraphs III.B.5, III.B.6, and III.B.9 is given
access to Confidential Material, the person shall review this Protective Order and agree in
writing (by signing the Acknowledgement attached as Exhibit A) to be bound by this Protective
Order. A copy of the Acknowledgement, together with a list of Confidential Material disclosed
to the person and the date of disclosure, shall be retained by counsel disclosing Confidential
Material until the conclusion of this litigation, including all appeals.
If Confidential Material is to be disclosed during a deposition or trial, the
agreement to be bound and consent to jurisdiction may be made on the record and under oath,
rather than in writing. No person to whom Confidential Material is disclosed may disclose
Confidential Material to any person other than those persons described in Paragraph III.B.,
All persons who have access to Confidential Material at any time shall take all
precautions necessary to prohibit access to the Confidential Material other than as provided for
Any summaries or copies of Confidential Material shall bear the appropriate
legend set forth in Paragraph II.B., above, and shall be subject to the terms of this Protective
Order to the same extent as the information or document from which such summary or copy is
No Party or Non-Party shall file with the Court in this Action documents,
quotations from documents, or summaries or tabulations of documents, which have been
designated as Confidential Material without first obtaining leave of Court to file the Confidential
Material under seal, or written agreement of the Designator.
Written agreement of the
Designator(s) may be given to the receiving Party to file a document containing Confidential
Material not under seal, in a redacted form, if the Designator(s) identifies in writing the
Confidential Material to be redacted, and the receiving Party redacts all such Confidential
Material prior to filing the document. The Parties acknowledge that this Protective Order creates
no entitlement to file Confidential Material under seal. If any Party wishes to file Material under
seal with the Court that incorporates or discloses Confidential Material, the Party must obtain
prior leave of Court. After receiving Court approval, the Party shall file the submission under
Upon termination of this Action, whether by judgment, order, agreement, or
otherwise, each Party, counsel, and other persons having possession of Confidential Material
shall destroy all Confidential Material obtained from another Party or Non-Party and shall, upon
request, provide written certification, under oath, of such destruction to the Designator including
all copies provided by the Party or Non-Party to any person described in Paragraphs III.B.5,
III.B.6, and III.B.9.
This requirement shall not apply to Confidential Materials necessarily
included within pleadings or records of proceedings.
Nothing contained in this Protective Order shall restrict or limit any Party's right
to present Confidential Material to a jury or a court during a trial or other hearing in this Action,
and the Parties and Non-Parties shall take reasonable steps to maintain the confidentiality of
information at a hearing or at trial in the manner as the Court may direct.
The use of
Confidential Material at trial shall be governed by the pretrial order.
If any Party or Non-Party receives discovery, a subpoena, or Order demanding the
production of any Material designated in this Action as "CONFIDENTIAL," the Party or NonParty receiving the subpoena or Order shall, within five business days of the receipt of the
request and not less than ten business days before the production of any Confidential Material,
notify the Designator of the subpoena or Order in writing. The receiving Party or Non-Party
shall also, within five business days of the receipt of the request, notify the party issuing the
discovery, subpoena, or Order of the existence of this Order covering Confidential Material. The
Party or Non-Party receiving a request to produce Confidential Material is not relieved of its
obligations to comply with lawful subpoenas or other Order, and any efforts by the designating
party to oppose production must occur within the time limitations imposed for complying with
the subpoena or Order.
This Protective Order shall not apply to information or tangible items obtained by
means independent of production by a Party or Non-Party through discovery or other
proceedings in this Action or in some other lawful manner. The restrictions set forth in this
Protective Order shall not apply to any Material which, at the time of production, is within the
public domain, or which the Designator later releases into the public arena.
Neither this Protective Order, production or disclosure of Material under this
Protective Order, nor designation or failure to designate Material under this Protective Order,
shall constitute a waiver of the right of the Designator to maintain the trade secret status or
confidentiality of that Material in other contexts.
This Protective Order may be modified or amended by agreement of the Parties
with the approval of the Court. To the extent that the Parties fail to agree on a modification
proposed by any Party or Non-Party, nothing contained herein shall be deemed to preclude any
Party or Non-Party from seeking relief from the Court by Joint Report, for good cause shown, for
a ruling that modifies this Protective Order in any respect.
This Protective Order shall not be construed as waiving any right to assert a claim
of privilege or objection as to relevance, admissibility, or other grounds for not producing
This Protective Order shall remain in effect and continue to be binding for one (1)
year after the conclusion of this Action, and this Court shall retain jurisdiction to enforce this
Protective Order during that period.
This Protective Order shall operate retroactively to the inception of this Action.
Any Material produced before the signing of this Protective Order shall be treated as
Confidential upon designation as set forth above.
INADVERTENT DISCLOSURE OF PROTECTED OR PRIVILEGED
The inadvertent disclosure of Material covered by the attorney-client privilege or
work-product protection shall be governed by Federal Rule of Evidence 502 and this Protective
If, m connection with the pending litigation, a Party or Non-Party (the
"Disclosing Party') inadvertently discloses information subject to a claim of attorney-client
privilege or work-product protection ("Inadvertently Disclosed Information"), the disclosure of
the Inadvertently Disclosed Information shall not constitute or be deemed a waiver or forfeiture
of any claim of privilege or work-product protection that the Disclosing Party would otherwise
be entitled to assert with respect to the Inadvertently Disclosed Information and its subject
If a claim of inadvertent disclosure is made by a Disclosing Party with respect to
Inadvertently Disclosed Information, the Parties shall, within five business days, return or
destroy all copies of the Inadvertently Disclosed Information and provide a certification of
counsel that all Inadvertently Disclosed Information has been returned or destroyed.
Within thirty days of the notification that Inadvertently Disclosed Information has
been returned or destroyed, or within a different time upon written agreement of the Parties or
Order of the Court, the Disclosing Party shall produce a privilege log with respect to the
Inadvertently Disclosed Information.
The Parties agree that pursuant to Rule 502(d): (1) a statement by a Disclosing
Party that production of Inadvertently Disclosed Information was inadvertent shall be
dispositive; (2) the Parties have taken reasonable steps to prevent disclosure of privileged
material; and (3) a Disclosing Party shall be deemed to have taken prompt and reasonable steps
to rectify the Inadvertently Disclosed Information if it notifies the receiving Party within
fourteen business days of it learning of the inadvertent production.
Nothing in this Protective Order shall limit the right of any Party to file a Joint
Report seeking an order compelling production of Inadvertently Disclosed Information, or an incamera review of the Inadvertently Disclosed Information.
LIMITS OF THIS PROTECTIVE ORDER
Nothing contained in this Protective Order, and no action taken pursuant to it, shall
prejudice the right of any Party or Non-Party to contest the alleged relevancy, admissibility, or
discoverability of the Material sought. Nor shall this Protective Order prevent any Party or NonParty from objecting to discovery that it believes to be otherwise improper.
United States District Court Judge
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ACKNOWLEDGEMENT OF PROTECTIVE ORDER
AND AGREEMENT TO BE BOUND
I hereby acknowledge that I, _ _ _ _ _ _ _ _ _ _ _ _ _ _, am about to receive
information that is being supplied by one or more of the parties in the case of KENNETH JOE
MAY AND MARY ANN MAY and STEVE SNOWDEN AND CINDY SNOWDEN, v. BHP
BILL/TON PETROLEUM (FAYETTEVILLE) LLC, Case No. 4:13-CV-0494-DPM, pending in
the United States District Court for the Eastern District of Arkansas, Eastern Division.
understand that the information is or may be subject to the terms of a Protective Order entered by
the Court in said case. I hereby certify my understanding that such information is being provided
to me pursuant to the terms and restrictions of the Protective Order. I have been given a copy of
the Protective Order, have read it, and agree to be bound by its terms.
I understand that
information and any documentary material covered by the Protective Order (which includes any
notes or other record that I make of this material) shall not be disclosed to others, except those
listed in paragraph III.B. of the Protective Order and under the terms set forth therein.
understand that upon termination of this Action or termination of my services in this Action,
whichever is sooner, I have an absolute duty to destroy all Confidential Material (as defined in
the Protective Order) and shall, upon request, provide written certification, under oath, of this
Richard H. Mays, Ark. Bar No. 61043
RICHARD MAYS LAW FIRM, PLLC
115 S. Third St., Ste. 2
Heber Springs, Arkansas 72543
Tel: (501) 362-0055
Fax: (501) 362-0059
Attorneys for Plaintiffs
John F. Peiserich, Ark. Bar No. 2002009
PPGMR LAW, PLLC
P.O. Box 251618
Little Rock, Arkansas 72225-1618
Tel: (501) 603-9000
Fax: (501) 603-0556
TULL & BURROW PLLC
111 Center Street, Suite 1900
Little Rock, Arkansas 72201
Tel: (501) 379-1700
Fax: (501) 379-1701
Attorneys for Defendant BHP BILL/TON PETROLEUM (FAYETTEVILLE) LLC
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