Zabawa v. Social Security Administration Commissioner

Filing 21

JUDGMENT on Attorney Fees in favor of Molly Zabawa against Social Security Administration Commissioner in the amount of $4,932.00. This amount should be paid in addition to, and not out of, any past due benefits which plaintiff may be awarded in the future. Further, any EAJA award by this Court should be made payable to plaintiff and not counsel. Signed by Honorable Mark E. Ford on January 13, 2016. (tg)

IN THE UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF ARKANSAS
HARRISON DIVISION

MOLLY ZABAWA

PLAINTIFF

v.

CIVIL NO. 3:14-cv-3068-MEF

CAROLYN W. COLVIN1, Commissioner
Social Security Administration

DEFENDANT

MEMORANDUM OPINION AND ORDER
Pending now before this Court is Plaintiff’s Motion for Attorney Fees Under the Equal
Access to Justice Act (“EAJA”). ECF Nos. 15, 16, 17, 18. The matter is before the undersigned
by consent of the parties.
I.

Background:
On October 23, 2015, Plaintiff filed a motion for attorney’s fees and costs under 28

U.S.C. § 2412, the Equal Access to Justice Act (hereinafter “EAJA”), requesting $5,292.00
representing a total of 29.40 attorney hours for work performed in 2014 and 2015 at an hourly
rate of $180.00. ECF No. 15. On October 30, 2015, the Defendant filed a response voicing no
objection to the hourly rates sought, but objecting to the number of hours Plaintiff’s counsel is
requesting. ECF No. 19.
II.

Applicable Law:
Pursuant to 28 U.S.C. § 2412(d)(1)(A), the court must award attorney’s fees to a

prevailing social security claimant unless the Commissioner’s position in denying benefits was

1

Carolyn W. Colvin became the Social Security Commissioner on February 14, 2013. Pursuant to Rule
25(d)(1) of the Federal Rules of Civil Procedure, Carolyn W. Colvin has been substituted for Commissioner
Michael J. Astrue as the defendant in this suit.

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substantially justified. The burden is on the Commissioner to show substantial justification for
the government’s denial of benefits. Jackson v. Bowen, 807 F.2d 127, 128 (8th Cir. 1986).
Under Shalala v. Schaefer, 509 U.S. 292, 302 (1993), a social security claimant who obtains a
sentence-four judgment reversing the Commissioner’s denial of benefits and remanding the case
for further proceedings is a prevailing party.
The EAJA requires an attorney seeking fees to submit “an itemized statement ... stating
the actual time expended and the rate at which fees and other expenses were computed.” 28
U.S.C. § 2412(d)(1)(B). Attorneys seeking fees under federal fee-shifting statutes such as the
EAJA are required to present fee applications with “contemporaneous time records of hours
worked and rates claimed, plus a detailed description of the subject matter of the work.” Id.
Where documentation is inadequate, the court may reduce the award accordingly. Hensley v.
Eckerhart, 461 U.S. 424, 433 (1983).
However, the EAJA is not designed to reimburse without limit. Pierce v. Underwood,
487 U.S. 552, 573 (1988). In determining a reasonable attorney’s fee, the court will in each case
consider the following factors: time and labor required; the novelty and difficulty of questions
involved; the skill required to handle the problems presented; the preclusion of employment by
the attorney due to acceptance of the case, the attorney’s experience, ability, and reputation; the
benefits resulting to the client from the services; the customary fee for similar services; the
contingency or certainty of compensation; the results obtained; and, the amount involved.
Hensley v. Eckerhart, 461 U.S. 424, 430 (1983). Further, the Court can determine the
reasonableness and accuracy of a fee request, even in the absence of an objection by the
Commissioner. Clements v. Astrue, 2009 WL 4508480 (W.D. Ark. Dec. 1, 2009); see also
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Decker v. Sullivan, 976 F.2d 456, 459 (8th Cir. 1992) (“although the issue was not raised on
appeal, fairness to the parties requires an accurately calculated attorney’s fee award.”).
As a general rule, attorney fees may not be awarded in excess of $125.00 per hour-the
maximum statutory rate under § 2412(d)(2)(A)-unless the Court finds that an increase in the cost
of living or a special factor such as the limited availability of qualified attorney’s justifies a
higher fee. 28 U.S.C. § 2412(d)(2)(A). The decision to increase the hourly rate is not automatic,
though, and remains at the discretion of the district court. McNulty v. Sullivan, 886 F.2d 1074
(8th Cir. 1989). In Sanders v. Astrue, 2012 WL 19422 (W.D. Ark. Jan 3, 2012), this Court
decided to follow the approach set forth in Knudsen v. Barnhart, 360 F. Supp. 2d 963, 969-974
(N.D. Iowa 2004), wherein the Court found that “a reasonable balance between accuracy and
ease of computation would be to require attorneys to adjust fees using the CPI available and
applicable to the year when services were performed.” Id. at 974. In this case, we find that an
increase in the cost of living justifies a higher fee. Accordingly, the Plaintiff is entitled to receive
$180.00 per attorney hour completed in the furtherance of her case.
III.

Discussion:
In the present action, Plaintiff’s case was remanded by this Court pursuant to sentence

four of 42 U.S.C. § 405(g). ECF No. 14. Defendant does not contest Plaintiff’s claim that she
is the prevailing party and does not oppose her application for fees under the EAJA. ECF No.
19. The Court construes this lack of opposition to this application as an admission that the
government’s decision to deny benefits was not “substantially justified” and that Plaintiff is the
prevailing party and entitled to receive an award under the EAJA.

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A.

Clerical Tasks:

Defendant objects to a total of 2.60 attorney hours, arguing that the tasks performed were
clerical in nature and did not require any legal expertise. We are governed by Granville House,
Inc. v. Department of HEW, 813 F.2d 881, 884 (8th Cir. 1987), which held that work which
could have been completed by support staff is not compensable under the EAJA. This case
asserts that it is the task, rather than the title of the individual performing the task, that
determines whether or not the task is clerical.
After reviewing counsel’s itemization of time and the Defendant’s objections, the
undersigned finds that the following tasks are purely clerical in nature and not compensable
under EAJA: receiving and reviewing NEF’s confirming the filing of the Cover Sheet,
Complaint, Summons, Motion to Proceed In Forma Pauperis, Notice of Assignment of
Magistrate, proof of service, transcript, appeal brief, and duplication statement; receiving and
reviewing proof of service; calendaring deadlines; and, electronically filing the Plaintiff’s IFP
application, brief, and duplication statement. Further, I find that the Plaintiff is entitled to
nominal time for each of the following tasks: reviewing the Order granting IFP, signing and
reviewing the Affidavits of Service and letters of service, reviewing the Defendant’s Answer,
reviewing the Scheduling Order, and reviewing the NEF’s noting filing of the Defendant’s brief,
the Court’s opinion, and the Judgment. These documents are form documents that are filed in
every social security case pending before this Court. As such, they require very little preparation
and/or review time. Accordingly, Plaintiff should be awarded .60 attorney hours for performing
these tasks, reducing the Plaintiff’s fee request by 2.00 hours.

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B.

EAJA Motion:

Next, Defendant contends that the 2.50 hours Plaintiff requests in compensation for the
preparation of the Motion for EAJA fees and its supporting documentation is excessive. The
undersigned finds that 2.00 hours is a reasonable amount of time for the preparation of these
documents. Accordingly, the Plaintiff will be awarded the full time requested for the completion
of this task.
C.

Administrative Tasks:

Defendant also contests 3.60 attorney hours expended between May 12, 2014, and May
21, 2014, to review the notice of appeals council action, review the POMS and SS rulings and
case law to evaluate the merit of an appeal, and confer with the Plaintiff. Citing Pray v. Astrue,
2011 WL 6937603, *2 (W.D. Ark. December 2, 2011) (finding certain tasks to be administrative
in nature), Defendant contends that Plaintiff’s attorney is not entitled to recover EAJA fees for
any hours of work performed before a district court action begins. We disagree. An attorney is
expected to be familiar with his case prior to filing a complaint in federal court. At the very
least, this will require him to review notes from the administrative proceedings. Counsel must
also meet with her client/prospective client, determine whether her client is a candidate for in
forma pauperis, and prepare the complaint for filing with the court. Counsel should be
compensated for a reasonable amount of time associated with these tasks. Accordingly, the
undersigned finds that Plaintiff is entitled to the pre-complaint time requested.
D.

Payment of EAJA fees:

Pursuant to Astrue v. Ratliff, 130 S.Ct. 2521, 2528 (2010), the EAJA award should be
made payable to Plaintiff. In keeping with the common practice of this Court, we will direct that
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the EAJA award be mailed to Plaintiff’s counsel.
IV.

Conclusion:
Based upon the foregoing, the undersigned awards the Plaintiff attorney fees under the

EAJA in the amount of $4,932.00 for 27.40 attorney hours performed in 2014 and 2015 at a rate
of $180.00 per hour. This amount should be paid in addition to, and not out of, any past due
benefits which Plaintiff may be awarded in the future.
The parties are further reminded that, in order to prevent double recovery by counsel for
the Plaintiff, the award under the EAJA will be taken into account at such time as a reasonable
fee is determined pursuant to 42 U.S.C. § 406.
Dated this 13th day of January, 2016.
/s/ Mark E. Ford
HONORABLE MARK E. FORD
UNITED STATES MAGISTRATE JUDGE

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