McKeen-Chaplin v. Provident Savings Bank, F.S.B.

Filing 101

ORDER signed by Judge Garland E. Burrell, Jr on 8/12/15 ORDERING that each Plaintiff's Summary Judgment is DENIED and Provident's Motion is GRANTED; Judgment shall be entered in favor of Defendant. CASE CLOSED.(Mena-Sanchez, L)

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1 2 3 4 5 6 UNITED STATES DISTRICT COURT 7 EASTERN DISTRICT OF CALIFORNIA 8 9 10 11 GINA MCKEEN-CHAPLIN, individually, on behalf of others similarly situated, and on behalf of the general public, 12 13 14 No. 2:12-CV-03035-GEB-AC ORDER DENYING PLAINTIFFS’ SUMMARY JUDGMENT MOTION AND GRANTING DEFENDANT’S SUMMARY JUDGMENT MOTION Plaintiffs, v. PROVIDENT SAVINGS BANK, FSB, 15 Defendant. 16 On March 17, 2015 an order issued concerning summary 17 18 judgment 19 Savings Bank, FSB (“Provident”). (ECF No. 85.) The parties moved 20 for reconsideration of that order and requested leave to file 21 supplemental 22 Procedure 1 that supplemental briefing would conserve resources 23 in light of their recent stipulation to a bench trial. (ECF No. 24 94.) The request for supplemental briefing was granted, (ECF No. 25 95), and after consideration of that briefing, the March 17 order 26 is vacated and superseded by the instant order. 27 28 motions Each filed briefing, party by Plaintiffs arguing seeks under summary and Defendant Federal judgment Rule on Provident of Civil Provident’s affirmative defense, in which Provident asserts it was justified 1 1 in not paying Plaintiffs overtime wages prescribed in the federal 2 Fair 3 summary judgment on its affirmative defense in which it asserts 4 it was justified in not paying Plaintiff McKeen-Chaplin overtime 5 wages prescribed in the California Labor Code. Provident argues 6 that 7 underwriters, were “administratively exempt” from the overtime 8 requirement in the FLSA, and that Plaintiff McKeen-Chaplin was 9 “administratively exempt” from the overtime requirement in the 10 Labor the Standards FLSA Act (“FLSA”). Plaintiffs, who are Provident former also Provident moves for mortgage California Labor Code. 11 Both federal and California law provide overtime 12 provisions for employees who work in excess of forty hours per 13 week. 29 U.S.C. § 207(a)(1); Cal. Labor Code § 510(a). However, 14 neither 15 provisions apply to “any employee employed in a bona fide . . . 16 administrative . . . capacity.” 29 U.S.C. § 213(a)(1); 8 Cal. 17 Code 18 requirements do “not apply to persons employed in administrative 19 . . . capacities.”). Under both federal and California law, the 20 employer 21 exemption applies to its employees. Bothell v. Phase Metrics, 22 Inc., 299 F.3d 1120, 1124 (9th Cir. 2002) (“An ‘employer who 23 claims an exemption from the FLSA has the burden of showing that 24 the exemption applies.’”) (quoting Donovan v Nekton, Inc., 703 25 F.2d 1148, 1151 (9th Cir. 1983)); Ramirez v. Yosemite Water Co., 26 Inc., 27 exemption from [California’s] overtime laws is considered to be 28 an the Regs. 20 FLSA § bears 11040(1) the Cal.4th affirmative nor the (stating burden 785, defense, California of 794-95 and that proving (1999) therefore 2 Labor Code California’s that the (“[T]he the overtime overtime administrative assertion employer of bears an the 1 burden of proving the employee’s exemption.”). This exemption is 2 “to be narrowly construed against [an] employer[]” asserting it. 3 Arnold 4 (1960)(referencing 5 Integrators, Inc., 151 Cal. App. 4th 1363, 1370 (2007) (“[U]nder 6 California 7 provisions are narrowly construed.”). v. Ben law, Kanowsky, the FLSA); exemptions 8 Inc., 361 U.S. Eicher from v. statutory 388, Advanced mandatory 392 Bus. overtime UNCONTROVERTED FACTS1 II. 9 The following facts concern the motions and are either 10 admitted or are “deemed” uncontroverted since they have not been 11 controverted 12 260(b).2 13 with Provident specific “is in facts the as required business of by Local selling Rule mortgage 14 loans” and “employs . . . mortgage underwriters . . . whose 15 primary duty is to underwrite home mortgage loan[] applications 16 for one- to four-family residential units.” (Def. SUF ¶ 1, ECF 17 No. 76-1; Pl. SUF ¶ 1, ECF No. 77-1.) 18 To initiate a mortgage, Provident “loan officers[,] 19 [who are not underwriters,] . . . discuss the loan products with 20 [the] borrower.” (Pl. SUF ¶ 51.) “A loan processor then runs a 21 1 22 23 24 25 26 27 28 Provident requests judicial notice be taken of documents Plaintiffs filed in state court. The request is denied since Provident does not explain in the request the relevance these documents have to its motion. 2 LR 260(b) prescribes: Any party opposing a motion for summary judgment . . . [must] reproduce the itemized facts in the [moving party’s] Statement of Undisputed Facts and admit those facts that are undisputed and deny those that are disputed, including with each denial a citation to the particular portions of any . . . document relied upon in support of that denial. If the non-movant does not “specifically . . . [controvert duly supported] facts identified in the [movant’s] statement of undisputed facts,” the nonmovant “is deemed to have admitted the validity of the facts contained in the [movant’s] statement.” Beard v. Banks, 548 U.S. 521, 527 (2006). 3 1 credit check, gathers further documentation, assembles the file 2 for 3 underwriting system [(“AUS”)].” (Pl. SUF ¶ 4.) The AUS “applies 4 certain guidelines to a loan and returns a preliminary decision 5 (approval, refer, or ineligible.)” (Pl. SUF ¶ 5.) “The loan . . . 6 goes to the underwriter after this processing is finished.” (Pl. 7 SUF ¶ 4.) the underwriter, 8 9 An and runs “underwriter the has to loan make through sure an that automated the [loan] processor put the correct information into the AUS and . . . that 10 the 11 particular loan.” (Pl. SUF ¶ 6.) 12 applying “Provident’s guidelines or lending criteria as well as 13 agency 14 determine whether the particular loan falls within the level of 15 risk 16 Provident 17 borrower’s income, assets, debts and investments . . . . This 18 comprises 19 10)(emphasis added.) 20 AUS is applying guidelines Provident the that is are In of the reviewing rules to job to accept.” includes Plaintiffs’ a loan to the facts of a The underwriter does this by specific willing underwriter’s most correct job each loan (Def. product SUF ¶ consideration duties.” application, to 11.) of (Def. A “the SUF underwriters ¶ may 21 impose “conditions” on a loan application and refuse to approve 22 the loan until the borrower satisfies those conditions. (Def. SUF 23 ¶¶ 14, 16, 19.) The referenced conditions include “items and/or 24 documentation 25 approved. (Def. SUF ¶ 13.) While some “conditions” are required 26 by the guidelines, underwriters can include additional conditions 27 beyond those the guidelines require. (Def. SUF ¶ 16.) Further, 28 “[i]n certain circumstances, [Provident underwriters] can request that an underwriter 4 requires” the loan will be 1 that Provident make an exception to the guidelines” and approve a 2 loan that does not satisfy the guidelines. (Def. SUF ¶ 24.) 3 When a Provident underwriter approves a loan, the loan 4 is “transferred to other [Provident] employees . . . to finalize 5 loan funding.” (Pl. SUF ¶ 55.) Provident sells approved mortgage 6 loans to third-party investors. (Pl. SUF ¶ 12.) 7 8 III. DISCUSSION A. 9 FLSA Claim “The FLSA delegates to the Secretary of Labor broad 10 authority 11 administrative exemption. In accordance with that authority, the 12 Secretary a 13 test,’ to determine whether employees . . . qualify for the 14 administrative exemption.” In re Farmers Ins. Exch., 481 F.3d 15 1119, 1127 (9th Cir. 2006). Federal courts “must give deference 16 to [Department of Labor’s] regulations interpreting the FLSA.” 17 Webster v. Public Sch. Emp. of Wash, Inc., 247 F.3d 910, 914 (9th 18 Cir. 2001). The “short duties test” states: 19 20 21 22 23 24 25 26 27 28 to has ‘define [ formulated ] and delimit[ test, known ]’ as the the scope ‘short The term “employee employed in a bona fide administrative capacity” . . . shall mean any employee: (1) Compensated on a salary or fee basis at a rate of not less than $455 per week . . . exclusive of board, lodging or other facilities; (2) Whose primary duty is the performance of office or non-manual work directly related to the management or general business operations of the employer or the employer’s customers; and (3) Whose primary duty includes the exercise of discretion and independent judgment with respect to matters of significance. 5 of the duties 1 29 C.F.R. § 541.200(a) (emphasis added). 2 It is undisputed that the salary requirement is 3 satisfied. Provident seeks summary judgment on the second and 4 third 5 requirement. 6 1. requirements Plaintiffs cross move on the second Work Directly Related to Provident’s General 7 Operations 8 9 and Plaintiffs argue Provident cannot satisfy the second requirement of 10 determination 11 was,] 12 related 13 [Provident] 14 the 15 whether exemption, performance to the The or Plaintiffs’ of office management or [Provident’s] uncontroverted or “primary which duty involves 541.200(a)(2). the of administrative non-manual general facts work business customers.” is[,] [or directly operations 29 establish C.F.R. that of § each 16 Plaintiff’s primary duty was “to underwrite home mortgage loan 17 applications for one- to four-family residential units,” and that 18 this duty constitutes “office work” referenced in 29 C.F.R. § 19 541.200(a)(2). (Pl. SUF ¶ 1; see also Def. SUF ¶ 10.) However, 20 Plaintiffs argue this mortgage loan underwriting duty did not 21 constitute work directly related to Provident’s general business 22 operations. 23 29 C.F.R. § 541.201(a) defines the phrase “directly 24 related to management or general business operations” as it is 25 used 26 follows: 27 28 in the administrative exemption in pertinent The phrase “directly related to . . . general business operations” refers to the type of work performed by the employee. To meet this requirement, an employee must perform work 6 part as 1 directly related to assisting with the running or servicing of the business, as distinguished, for example, from working on a manufacturing production line or selling a product in a retail or service establishment. 2 3 4 (emphasis added). 5 The distinction between “running or servicing of the business” and “working on a manufacturing production line or selling a product in a retail or service establishment,” has given rise to what many courts refer to as the “administrative/production dichotomy.” Under the dichotomy, “production employees (whose job it is to generate the product or service the business offers to the public) will not qualify for the exemption.” Stated differently, if a court determines that an employee generates, or “produces” the product/service that the employer offers to the public, then that employee is a “production” employee who cannot qualify for the administrative exemption. If, on the other hand, the employee does not “produce” the employer's product or service, the court must undertake an additional analysis to determine whether the employee performs an “administrative” function within the meaning of 29 C.F.R. § 541.201. 6 7 8 9 10 11 12 13 14 15 16 17 Lutz 18 25 2890170, at *8 (S.D. Ohio June 25, 2014). [T]he administration/production dichotomy [is] . . . one piece of the larger inquiry, recognizing that a court must “constru[e] the statutes and applicable regulations as a whole.” Indeed, some cases analyze the primary duty test without referencing the ... dichotomy at all. This approach is sometimes appropriate because . . . the dichotomy is but one analytical tool, to be used only to the extent it clarifies the analysis. Only when work falls “squarely on the ‘production’ side of the line,” has the administration/production dichotomy been determinative. 26 Bothell, 27 quotations omitted). 28 Plaintiffs 19 20 21 22 23 24 v. Huntington 299 F.3d Bankcshares, at 1127 argue No. (third they 7 2:12-cv-01091, alteration were part of in 2014 WL original, Provident’s 1 production line since they produced loans that Provident sold to 2 third-party investors, and rely on the Second Circuit’s opinion 3 in Davis v. J.P. Morgan Chase & Co., 587 F.3d 529 (2d Cir. 2009) 4 as 5 “d[id] not ‘sell’ mortgage loans;” “[r]ather the underwriters 6 service[d] Provident’s mortgage selling business by assessing the 7 risk associated with loan applications and deciding whether to 8 approve them.” (Def. Mot. 1:21-25.) 9 support for Davis this argument. concluded that Provident on the counters facts Plaintiffs before it, an 10 underwriter’s job fell “under the category of production rather 11 than of administrative work,” concluding: 12 [the] Underwriters . . . performed work that was primarily functional rather than conceptual. They were not at the heart of the company's business operations. They had no involvement in determining the future strategy or direction of the business, nor did they perform any other function that in any way related to the business's overall efficiency or mode of operation. [They] played no role in the establishment of [their employer’s] credit policy. Rather, they were trained only to apply the credit policy as they found it, as it was articulated to them through the detailed Credit Guide. 13 14 15 16 17 18 19 20 Id. at 536. 21 Plaintiffs work as Provident underwriters was not 22 similar to “work on a manufacturing production line or selling a 23 product in the retail or service establishment,” 29 C.F.R. § 24 541.201(a), since Plaintiffs’ did not “produc[e] anything in the 25 literal sense.” Bollinger v. Residential Capital, LLC, 863 F. 26 Supp. 2d 1041, 1047 (W.D. Wash. 2012). “To place them [on the 27 production side because they ‘produce[d]’ loans that [were] sold 28 to third-party investors] would 8 elevate form . . . over 1 substance.” 2 Therefore, 3 resolve the question of whether Provident satisfies the second 4 prong of the administrative exemption. In re the Farmers Ins. Exch., administrative/production 481 F.3d at dichotomy 1132. does not 5 Provident argues Plaintiffs’ primary duty was related 6 to Provident’s general business operations since Plaintiffs role 7 was analogous to work in quality control prescribed in 29 C.F.R. 8 §541.201(b), 9 related to . . . general business operations includes . . . 10 which states in relevant part: “[w]ork directly control . . . and similar activities.” 11 Plaintiffs counter they did not perform quality control 12 work since “Provident has at least three quality control programs 13 . . . . [that are] distinct from Plaintiffs’ underwriting work.” 14 (Pl. Opp’n 6:27-7:6.) Plaintiffs contend their work should not be 15 characterized as quality control because while “all [Provident] 16 employees are responsible for ‘quality,’” it is the “Corporate 17 Loan 18 reviewing 19 addressing performance issues causing those errors[;]” and “an 20 underwriter who denies a loan for not meeting guidelines is not 21 transformed 22 carpenter who refuses to use an unsafe saw becomes a safety 23 inspector.” 24 22; 4:27-28, ECF No. 96.) Committee” that errors into performs identified a quality “a in quality quality control control function control audits worker any more by and than a (Pl. Supp’l Mem. Cross Mot. Summ. J., 4:2-3; 4:20- 25 The uncontroverted facts establish that “Provident uses 26 an outside company to perform quality control functions” and that 27 Provident 28 “completely re-underwrite 10% of loans.” (Pl. SUF ¶¶ 47, 49.) The has an internal Corporate 9 Loan Committee that 1 uncontroverted facts also establish that Provident underwriters 2 “must apply Provident’s guidelines or lending criteria as well as 3 agency guidelines . . . to determine whether [a] particular loan 4 falls within the level of risk Provident is willing to accept,” 5 and this review comprises most of Plaintiffs’ job duties. (Def. 6 SUF ¶¶ 10-11.) This evidence evinces that the work tasks in which 7 an underwriter engages for the purpose of determining whether a 8 particular 9 willing to accept “makes [the underwriter’s] duties analogous to 10 a quality control employee who prevents a defective product from 11 being 12 controls. Lutz, No. 2:12-cv-01091, 2014 WL 2890170, at *13. Since 13 Provident has shown Plaintiffs’ primary duty included “quality 14 control . . . [or] other similar activities,” Plaintiffs’ work 15 was directly related to Provident’s general business operations. 16 29 C.F.R. §541.201(b) 17 18 loan sold” falls within notwithstanding the level Provident’s of use risk of Provident other is quality Therefore, Provident’s motion on this requirement is granted and Plaintiffs’ motion denied. 19 2. Primary Duty Includes the Exercise of Discretion 20 and Independent Judgment With Respect to Matters 21 of Significance 22 Provident the argues third it should on motion concerning 24 Plaintiff’s “primary duty include[d] the exercise of discretion 25 and 26 significance,” that is prescribed in 29 C.F.R. § 541.200(a)(3); 27 specifically, 28 could “‘waiv[e] or deviat[e] from [the guidelines] without prior judgment Provident with argues the 10 requirement its 23 independent administrative prevail respect mortgage to loan because matters each of underwriters 1 approval’ 2 criteria and/or request[] exceptions in order to approve a loan 3 that d[id] not [meet the lending criteria].” (Def. Mot. 21:5-10.) 4 Plaintiffs counter that there is a question of fact 5 regarding how often Plaintiffs performed these duties. Plaintiffs 6 cite in support of their position deposition testimony evincing 7 that underwriters rarely requested exceptions. Plaintiff Clayton 8 testified she requested exemptions “maybe once a month,” Ludwig 9 Decl. by Ex. 7 declining to (“Clayton approve Dep. Tr.”) a loan that 109:11-15, met ECF lending 73-5), and 10 Provident’s Vice President of Mortgage Operations testified that 11 she “wouldn’t say [exceptions] happen[] often.” (Ludwig Decl. Ex. 12 10 (“Baker April 2013 Dep. Tr.” 73:14-16, ECF No. 73-6.) 13 Provident responds: 14 19 [Plaintiffs’ position] d[oes] not take into account that Plaintiffs’ discretion and independent judgment was manifested not only when they chose to act, but also in each circumstance where they chose not to act.... Plaintiffs exercise[d] discretion and independent judgment every time they underwr[o]te a loan file and decide[d] not only to request an exception to the guidelines, but also when they decide[d] not to request an exception. 20 (Def. Supp’l Br. ISO Mot. Summ. J., 4:8-13, ECF No. 97.) 15 16 17 18 21 Plaintiffs that request Provident underwriter’s 24 ‘decision’ about requesting an exception from the guidelines when 25 the loan satisfie[d] the guidelines.” (Pls.’ Supp’l Reply 3:19- 26 23, ECF No. 98.) exercise C.F.R. § of discretion 541.202 and duty states since in independent 11 considered “there pertinent judgment part an 23 primary be to to 29 cannot not exception 28 guidelines deciding 22 27 the reply of [was] part, involves a no “the the 1 comparison and the evaluation of possible courses of conduct.... 2 [T]he 3 importance or consequence of the work performed.” 29 C.F.R. § 4 541.700 prescribes: term 5 ‘matters of significance’ refers to the 8 The of The term ‘primary duty’ means the principal, main, major or most important duty that the employee performs. Determination of any employee’s primary duty must be based on all the facts in a particular case, with the major emphasis on the character of the employee’s job as a whole. 9 level 6 7 uncontroverted facts establish that underwriters 10 could place “conditions” on a loan application that satisfied 11 Provident’s 12 unless or until the borrower satisfied those conditions. (Def. 13 SUF ¶¶ 16, 19.) It is also uncontroverted that Plaintiffs could 14 “request that Provident make an exception to the guidelines” so 15 that an underwriter could “make a loan that d[id] not . . . 16 [satisfy the] guidelines.” (Def. SUF ¶ 24.) Performance of these 17 duties 18 judgment since they “involved the comparison and the evaluation 19 of 20 significance since they could influence whether Provident would 21 approve a loan. 29 C.F.R. § 541.202. Further, Provident has shown 22 Plaintiffs’ duty to make decisions about when—and when not—to 23 decline to approve a loan that met the lending criteria, and when 24 to request an exception to the lending criteria, were part of 25 Plaintiffs’ primary duty in performance of their underwriting 26 function, since the responsibilities were “the ... most important 27 duty 28 541.700; see (Def. SUF ¶¶ 10-11 (setting out an underwriter’s guidelines, required possible . . . the courses and could exercise of [Provident of conduct,” decline discretion and underwriters] 12 to approve and concerned perform.” a loan independent matters 29 C.F.R. of § 1 role 2 borrower’s income, assets, debts, and investments in order to 3 determine if the loan falls within the level of risk Provident is 4 willing to accept); 5 (1995) (defining duty as “an act or a course of action required 6 of one by position, custom, law, or religion”); Mtoched v. Lynch, 7 786 8 dictionary to define a statutory term)). Therefore, Provident’s 9 motion is granted. 10 in Provident’s F.3d B. 11 1210, loan business as consideration of a see also Webster’s II New College Dictionary 1217 (9th Cir. 2015) (applying Webster’s State Law Claims Provident argues McKeen-Chaplin was administratively 12 exempt from California’s overtime laws and seeks summary judgment 13 on this affirmative defense to her state law overtime claims. 14 The California Labor Code, which imposes overtime 15 compensation requirements on employers, authorizes California’s 16 Industrial Welfare Commission to establish exemptions from the 17 requirements for administrative employees. The phrases “primarily 18 engaged 19 “discretion 20 state administrative exemption] in the same manner as such terms 21 are construed in” the FLSA’s administrative exemption. 8 Cal. ADC 22 § 23 Commission’s exemption defines an administrative employee as one: 24 (a) Whose duties and responsibilities involve . . . The performance of non-manual work directly related to management policies or general business operations of his/her employer or his employee’s customers . . . and 25 26 27 28 in duties and that meet independent 11040(1)(A)(2). (emphasis the test judgment” added). of are The the exemption” “construed Industrial (b) Who customarily and regularly exercises discretion and independent judgment; . . . . 13 in and [the Welfare 1 and 2 (d) Who performs under only general supervision work along specialized or technical lines requiring special training, experience, or knowledge; . . . . and 3 4 (f) Who is primarily engaged in duties that meet the test of the exemption. . . . 5 6 (g) Such employees must also earn a monthly salary equivalent to no less than two (2) times the state minimum wage for full-time employment. 7 8 9 10 Cal. Code. Regs. § 11040 (“Wage Order 4”). Satisfaction of the wage requirement concerning this exemption is undisputed. Provident 11 argues McKeen-Chaplin is administratively 12 exempt since her work as an underwriter satisfies the FLSA’s 13 administrative exemption and she “primary engaged in duties that 14 met the [California law exemption]” because she testified at her 15 deposition 16 applications. (Ludwig Decl. Ex. 1 (“McKeen-Chaplin Dep. Tr.”) 17 113:19-115:15, ECF No. 73-4.) that she spent most of her time reviewing loan 18 McKeen-Chaplin argues summary judgment is inappropriate 19 since there is a genuine issue of material fact regarding whether 20 she was administratively exempt under the FLSA. This conclusory 21 assertion 22 Provident’s motion on her state claims. is McKeen-Chaplin’s only argument in opposition to Provident made a factual showing under the applicable 23 24 state law standard 25 exempt and McKeen-Chaplin has not presented facts from which a 26 reasonable 27 administratively exempt. Therefore, Provident’s motion on this 28 issue is granted. inference that can McKeen-Chaplin be 14 drawn was that administratively she is not 1 IV. 2 For the stated CONCLUSION reasons, each Plaintiff’s summary 3 judgment is DENIED and Provident’s motion is GRANTED. Judgment 4 shall be entered in favor of Defendant. 5 Dated: August 12, 2015 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 15

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