Quick-Panwala v. Lammersville Joint Unified School District et al

Filing 22

ORDER signed by Magistrate Judge Carolyn K. Delaney on 8/21/2017 ORDERING Stipulated Protective Order is APPROVED. (Reader, L)

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1 2 3 4 5 UNITED STATES DISTRICT COURT 6 EASTERN DISTRICT OF CALIFORNIA 7 8 KARMA QUICK-PANWALA, Plaintiff, 9 Case No. 2:16-cv-2215 KJM CKD STIPULATED PROTECTIVE ORDER v. 10 United States District Court Eastern District of California 11 LAMMERSVILLE JOINT UNIFIED SCHOOL DISTRICT, Defendant. 12 13 14 1. PURPOSES AND LIMITATIONS Disclosure and discovery activity in this action are likely to involve production of 15 16 confidential medical records and student educational records. Pursuant to the Court’s order 17 dated July 7, 2017, the parties hereby stipulate to and petition the court to enter the following 18 Stipulated Protective Order. The parties acknowledge that this Order does not confer blanket 19 protections on all disclosures or responses to discovery and that the protection it affords from 20 public disclosure and use extends only to the limited information or items that are entitled to 21 confidential treatment under the applicable legal principles. The parties further acknowledge, 22 as set forth in Section 12.3, below, that this Stipulated Protective Order does not entitle them 23 to file confidential information under seal; Civil Local Rules 140 and 141 set forth the 24 procedures that must be followed and the standards that will be applied when a party seeks 25 permission from the court to file redacted documents or documents under seal. 26 2. DEFINITIONS 27 2.1 Challenging Party: a Party or Non-Party that challenges the designation of 28 information or items under this Order. 1 2.2 “CONFIDENTIAL” Information or Items: information (regardless of how it is 2 generated, stored or maintained) or tangible things that qualify for protection under Federal 3 Rule of Civil Procedure 26(c). For the purposes of this litigation, the Parties agree that 4 Plaintiff Karma Quick-Panwala’s medical records and any educational records relating to 5 students are “CONFIDENTIAL.” Both Congress and the California legislature have long 6 recognized the confidentiality of medical information. See Health Insurance Portability and 7 Accountability Act of 1996 and California Civil Code § 56.10. Student education records 8 are confidential under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 9 1232g; 34 CFR Part 99) and related state law, including California Education Code § 49060, 10 11 12 13 14 15 et seq., and 5 California Code of Regulations § 430, et seq. 2.3 Counsel (without qualifier): Outside Counsel of Record and House Counsel (as well as their support staff). 2.4 Designating Party: a Party or Non-Party that designates information or items that it produces in disclosures or in responses to discovery as “CONFIDENTIAL.” 2.5 Disclosure or Discovery Material: all items or information, regardless of the 16 medium or manner in which it is generated, stored, or maintained (including, among other 17 things, testimony, transcripts, and tangible things), that are produced or generated in 18 disclosures or responses to discovery in this matter. 19 2.6 Expert: a person with specialized knowledge or experience in a matter 20 pertinent to the litigation who has been retained by a Party or its counsel to serve as an expert 21 witness or as a consultant in this action. 22 23 24 25 26 2.7 House Counsel: attorneys who are employees of a party to this action. House Counsel does not include Outside Counsel of Record or any other outside counsel. 2.8 Non-Party: any natural person, partnership, corporation, association, or other legal entity not named as a Party to this action. 2.9 Outside Counsel of Record: attorneys who are not employees of a party to this 27 action but are retained to represent or advise a party to this action and have appeared in this 28 action on behalf of that party or are affiliated with a law firm which has appeared on behalf 2 1 of that party. 2.10 2 Party: any party to this action, including all of its officers, directors, 3 employees, consultants, retained experts, and Outside Counsel of Record (and their support 4 staffs). 2.11 5 6 Producing Party: a Party or Non-Party that produces Disclosure or Discovery Material in this action. 2.12 7 Professional Vendors: persons or entities that provide litigation support 8 services (e.g., photocopying, videotaping, translating, preparing exhibits or demonstrations, 9 and organizing, storing, or retrieving data in any form or medium) and their employees and 10 subcontractors. 2.13 11 12 Protected Material: any Disclosure or Discovery Material that is designated as “CONFIDENTIAL.” 2.14 13 Receiving Party: a Party that receives Disclosure or Discovery Material from a 14 Producing Party. 15 3. 16 SCOPE The protections conferred by this Stipulation and Order cover not only Protected 17 Material (as defined above), but also (1) any information copied or extracted from Protected 18 Material; (2) all copies, excerpts, summaries, or compilations of Protected Material; and (3) 19 any testimony, conversations, or presentations by Parties or their Counsel that might reveal 20 Protected Material. However, the protections conferred by this Stipulation and Order do not 21 cover the following information: (a) any information that is in the public domain at the time 22 of disclosure to a Receiving Party or becomes part of the public domain after its disclosure to 23 a Receiving Party as a result of publication not involving a violation of this Order, including 24 becoming part of the public record through trial or otherwise; and (b) any information known 25 to the Receiving Party prior to the disclosure or obtained by the Receiving Party after the 26 disclosure from a source who obtained the information lawfully and under no obligation of 27 confidentiality to the Designating Party. Any use of Protected Material at trial shall be 28 governed by a separate agreement or order. 3 1 4. DURATION Even after final disposition of this litigation, the confidentiality obligations imposed 2 3 by this Order shall remain in effect until a Designating Party agrees otherwise in writing or a 4 court order otherwise directs. Final disposition shall be deemed to be the later of (1) 5 dismissal of all claims and defenses in this action, with or without prejudice; and (2) final 6 judgment herein after the completion and exhaustion of all appeals, rehearings, remands, 7 trials, or reviews of this action, including the time limits for filing any motions or 8 applications for extension of time pursuant to applicable law. 9 5. 10 DESIGNATING PROTECTED MATERIAL 5.1 Exercise of Restraint and Care in Designating Material for Protection. Each 11 Party or Non-Party that designates information or items for protection under this Order must 12 take care to limit any such designation to specific material that qualifies under the 13 appropriate standards. The Designating Party must designate for protection only those parts 14 of material, documents, items, or oral or written communications that qualify – so that other 15 portions of the material, documents, items, or communications for which protection is not 16 warranted are not swept unjustifiably within the ambit of this Order. 17 Mass, indiscriminate, or routinized designations are prohibited. Designations that are 18 shown to be clearly unjustified or that have been made for an improper purpose (e.g., to 19 unnecessarily encumber or retard the case development process or to impose unnecessary 20 expenses and burdens on other parties) expose the Designating Party to sanctions. 21 If it comes to a Designating Party’s attention that information or items that it designated for 22 protection do not qualify for protection, that Designating Party must promptly notify all other 23 Parties that it is withdrawing the mistaken designation. 24 5.2 Manner and Timing of Designations. Except as otherwise provided in this 25 Order (see, e.g., second paragraph of section 5.2(a) below), or as otherwise stipulated or 26 ordered, Disclosure or Discovery Material that qualifies for protection under this Order must 27 be clearly so designated before the material is disclosed or produced. 28 Designation in conformity with this Order requires: 4 1 (a) for information in documentary form (e.g., paper or electronic documents, but 2 excluding transcripts of depositions or other pretrial or trial proceedings), that the Producing 3 Party affix the legend “CONFIDENTIAL” to each page that contains protected material. If 4 only a portion or portions of the material on a page qualifies for protection, the Producing 5 Party also must clearly identify the protected portion(s) (e.g., by making appropriate 6 markings in the margins). 7 A Party or Non-Party that makes original documents or materials available for inspection 8 need not designate them for protection until after the inspecting Party has indicated which 9 material it would like copied and produced. During the inspection and before the 10 designation, all of the material made available for inspection shall be deemed 11 “CONFIDENTIAL.” After the inspecting Party has identified the documents it wants copied 12 and produced, the Producing Party must determine which documents, or portions thereof, 13 qualify for protection under this Order. Then, before producing the specified documents, the 14 Producing Party must affix the “CONFIDENTIAL” legend to each page that contains 15 Protected Material. If only a portion or portions of the material on a page qualifies for 16 protection, the Producing Party also must clearly identify the protected portion(s) (e.g., by 17 making appropriate markings in the margins). (b) for testimony given in deposition or in other pretrial or trial proceedings, that 18 19 the Designating Party identify on the record, before the close of the deposition, hearing, or 20 other proceeding, all protected testimony. (c) for information produced in some form other than documentary and for any 21 22 other tangible items, that the Producing Party affix in a prominent place on the exterior of the 23 container or containers in which the information or item is stored the legend 24 “CONFIDENTIAL.” If only a portion or portions of the information or item warrant 25 protection, the Producing Party, to the extent practicable, shall identify the protected 26 portion(s). 27 5.3 28 Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to designate qualified information or items does not, standing alone, waive the Designating 5 1 Party’s right to secure protection under this Order for such material. Upon timely correction 2 of a designation, the Receiving Party must make reasonable efforts to assure that the material 3 is treated in accordance with the provisions of this Order. 4 6. 5 CHALLENGING CONFIDENTIALITY DESIGNATIONS 6.1 Timing of Challenges. Any Party or Non-Party may challenge a designation of 6 confidentiality at any time. Unless a prompt challenge to a Designating Party’s 7 confidentiality designation is necessary to avoid foreseeable, substantial unfairness, 8 unnecessary economic burdens, or a significant disruption or delay of the litigation, a Party 9 does not waive its right to challenge a confidentiality designation by electing not to mount a 10 11 challenge promptly after the original designation is disclosed. 6.2 Meet and Confer. The Challenging Party shall initiate the dispute resolution 12 process by providing written notice of each designation it is challenging and describing the 13 basis for each challenge. To avoid ambiguity as to whether a challenge has been made, the 14 written notice must recite that the challenge to confidentiality is being made in accordance 15 with this specific paragraph of the Protective Order. The parties shall attempt to resolve each 16 challenge in good faith and must begin the process by conferring directly (in voice to voice 17 dialogue; other forms of communication are not sufficient) within 14 days of the date of 18 service of notice. In conferring, the Challenging Party must explain the basis for its belief 19 that the confidentiality designation was not proper and must give the Designating Party an 20 opportunity to review the designated material, to reconsider the circumstances, and, if no 21 change in designation is offered, to explain the basis for the chosen designation. A 22 Challenging Party may proceed to the next stage of the challenge process only if it has 23 engaged in this meet and confer process first or establishes that the Designating Party is 24 unwilling to participate in the meet and confer process in a timely manner. 25 6.3 Judicial Intervention. If the Parties cannot resolve a challenge without court 26 intervention, the Designating Party shall file and serve a motion to retain confidentiality 27 under Civil Local Rule 251 (and in compliance with Civil Local Rules 140, 141 and 141.1, if 28 applicable) within 21 days of the initial notice of challenge or within 14 days of the parties 6 1 agreeing that the meet and confer process will not resolve their dispute, whichever is earlier. 2 Each such motion must be accompanied by a competent declaration affirming that the 3 movant has complied with the meet and confer requirements imposed in the preceding 4 paragraph. Failure by the Designating Party to make such a motion including the required 5 declaration within 21 days (or 14 days, if applicable) shall automatically waive the 6 confidentiality designation for each challenged designation. In addition, the Challenging 7 Party may file a motion challenging a confidentiality designation at any time if there is good 8 cause for doing so, including a challenge to the designation of a deposition transcript or any 9 portions thereof. Any motion brought pursuant to this provision must be accompanied by a 10 competent declaration affirming that the movant has complied with the meet and confer 11 requirements imposed by the preceding paragraph. The burden of persuasion in any such challenge proceeding shall be on the 12 13 Designating Party. Frivolous challenges, and those made for an improper purpose (e.g., to 14 harass or impose unnecessary expenses and burdens on other parties) may expose the 15 Challenging Party to sanctions. Unless the Designating Party has waived the confidentiality 16 designation by failing to file a motion to retain confidentiality as described above, all parties 17 shall continue to afford the material in question the level of protection to which it is entitled 18 under the Producing Party’s designation until the court rules on the challenge. 19 7. ACCESS TO AND USE OF PROTECTED MATERIAL 7.1 20 Basic Principles. A Receiving Party may use Protected Material that is 21 disclosed or produced by another Party or by a Non-Party in connection with this case only 22 for prosecuting, defending, or attempting to settle this litigation. Such Protected Material 23 may be disclosed only to the categories of persons and under the conditions described in this 24 Order. When the litigation has been terminated, a Receiving Party must comply with the 25 provisions of section 13 below (FINAL DISPOSITION). Protected Material must be stored and maintained by a Receiving Party at a location 26 27 and in a secure manner that ensures that access is limited to the persons authorized under this 28 Order. 7 7.2 1 Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise 2 ordered by the court or permitted in writing by the Designating Party, a Receiving Party may 3 disclose any information or item designated “CONFIDENTIAL” only to: (a) the Receiving Party’s Outside Counsel of Record in this action, as well as 4 5 employees of said Outside Counsel of Record to whom it is reasonably necessary to disclose 6 the information for this litigation and who have signed the “Acknowledgment and 7 Agreement to Be Bound” that is attached hereto as Exhibit A; (b) the officers, directors, and employees (including House Counsel) of the 8 9 10 Receiving Party to whom disclosure is reasonably necessary for this litigation and who have signed the “Acknowledgment and Agreement to Be Bound” (Exhibit A); (c) Experts (as defined in this Order) of the Receiving Party to whom disclosure is 11 12 reasonably necessary for this litigation and who have signed the “Acknowledgment and 13 Agreement to Be Bound” (Exhibit A); 14 (d) the court and its personnel; 15 (e) court reporters and their staff, professional jury or trial consultants, mock 16 jurors, and Professional Vendors to whom disclosure is reasonably necessary for this 17 litigation and who have signed the “Acknowledgment and Agreement to Be Bound” (Exhibit 18 A); (f) during their depositions, witnesses in the action to whom disclosure is 19 20 reasonably necessary and who have signed the “Acknowledgment and Agreement to Be 21 Bound” (Exhibit A), unless otherwise agreed by the Designating Party or ordered by the 22 court. Pages of transcribed deposition testimony or exhibits to depositions that reveal 23 Protected Material must be separately bound by the court reporter and may not be disclosed 24 to anyone except as permitted under this Stipulated Protective Order. (g) the author or recipient of a document containing the information or a 25 26 custodian or other person who otherwise possessed or knew the information. 27 8. 28 PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER LITIGATION 8 If a Party is served with a subpoena or a court order issued in other litigation that 1 2 compels disclosure of any information or items designated in this action as 3 “CONFIDENTIAL,” that Party must: (a) promptly notify in writing the Designating Party. Such notification shall 4 5 include a copy of the subpoena or court order; (b) promptly notify in writing the party who caused the subpoena or order to issue 6 7 in the other litigation that some or all of the material covered by the subpoena or order is 8 subject to this Protective Order. Such notification shall include a copy of this Stipulated 9 Protective Order; and (c) cooperate with respect to all reasonable procedures sought to be pursued by 10 11 the Designating Party whose Protected Material may be affected. If the Designating Party timely seeks a protective order, the Party served with the 12 13 subpoena or court order shall not produce any information designated in this action as 14 “CONFIDENTIAL” before a determination by the court from which the subpoena or order 15 issued, unless the Party has obtained the Designating Party’s permission. The Designating 16 Party shall bear the burden and expense of seeking protection in that court of its confidential 17 material – and nothing in these provisions should be construed as authorizing or encouraging 18 a Receiving Party in this action to disobey a lawful directive from another court. 19 9. 20 21 A NON-PARTY’S PROTECTED MATERIAL SOUGHT TO BE PRODUCED IN THIS LITIGATION (a) The terms of this Order are applicable to information produced by a Non-Party 22 in this action and designated as “CONFIDENTIAL.” Such information produced by Non- 23 Parties in connection with this litigation is protected by the remedies and relief provided by 24 this Order. Nothing in these provisions should be construed as prohibiting a Non-Party from 25 seeking additional protections. 26 (b) In the event that a Party is required, by a valid discovery request, to produce a 27 Non-Party’s confidential information in its possession, and the Party is subject to an 28 agreement with the Non-Party not to produce the Non-Party’s confidential information, then 9 1 the Party shall: (1) promptly notify in writing the Requesting Party and the Non-Party that 2 3 some or all of the information requested is subject to a confidentiality agreement with a Non- 4 Party; (2) promptly provide the Non-Party with a copy of the Stipulated Protective 5 6 Order in this litigation, the relevant discovery request(s), and a reasonably specific 7 description of the information requested; and (3) make the information requested available for inspection by the Non-Party. 8 (c) If the Non-Party fails to object or seek a protective order from this court 9 10 within 14 days of receiving the notice and accompanying information, the Receiving Party 11 may produce the Non-Party’s confidential information responsive to the discovery request. If 12 the Non-Party timely seeks a protective order, the Receiving Party shall not produce any 13 information in its possession or control that is subject to the confidentiality agreement with 14 the Non-Party before a determination by the court. Absent a court order to the contrary, the 15 Non-Party shall bear the burden and expense of seeking protection in this court of its 16 Protected Material. 17 10. UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL 18 If a Receiving Party learns that, by inadvertence or otherwise, it has disclosed 19 Protected Material to any person or in any circumstance not authorized under this Stipulated 20 Protective Order, the Receiving Party must immediately (a) notify in writing the Designating 21 Party of the unauthorized disclosures, (b) use its best efforts to retrieve all unauthorized 22 copies of the Protected Material, (c) inform the person or persons to whom unauthorized 23 disclosures were made of all the terms of this Order, and (d) request such person or persons 24 to execute the “Acknowledgment and Agreement to Be Bound” that is attached hereto as 25 Exhibit A. 26 11. INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE 27 PROTECTED MATERIAL 28 When a Producing Party gives notice to Receiving Parties that certain inadvertently 10 1 produced material is subject to a claim of privilege or other protection, the obligations of the 2 Receiving Parties are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This 3 provision is not intended to modify whatever procedure may be established in an e-discovery 4 order that provides for production without prior privilege review. Pursuant to Federal Rule of 5 Evidence 502(d) and (e), insofar as the parties reach an agreement on the effect of disclosure 6 of a communication or information covered by the attorney-client privilege or work product 7 protection, the parties may incorporate their agreement in the stipulated protective order 8 submitted to the court. 9 12. 10 11 12 MISCELLANEOUS 12.1 Right to Further Relief. Nothing in this Order abridges the right of any person to seek its modification by the court in the future. 12.2 Right to Assert Other Objections. By stipulating to the entry of this Protective 13 Order no Party waives any right it otherwise would have to object to disclosing or producing 14 any information or item on any ground not addressed in this Stipulated Protective Order. 15 Similarly, no Party waives any right to object on any ground to use in evidence of any of the 16 material covered by this Protective Order. 17 12.3 Filing Protected Material. Without written permission from the Designating 18 Party or a court order secured after appropriate notice to all interested persons, a Party may 19 not file in the public record in this action any Protected Material. A Party seeking to file 20 documents with redacted information outside of the categories listed in Local Rule 140(a)(i)- 21 (vi) must comply with Local Rule 140(b). Protected Material derived from Plaintiff Karma 22 Quick-Panwala’s medical records and any educational records relating to students are within 23 the scope of Local Rule 140(a)(vi). 24 A Party that seeks to file under seal any Protected Material must comply with Civil 25 Local Rule 141. Protected Material may only be filed under seal pursuant to a court order 26 authorizing the sealing of the specific Protected Material at issue. Pursuant to Civil Local 27 Rule 141, a sealing order will issue only upon a request establishing that the Protected 28 Material at issue is privileged, protectable as a trade secret, or otherwise entitled to 11 1 protection under the law. If a Receiving Party's request to file Protected Material under seal 2 pursuant to Civil Local Rule 141 is denied by the court, then the Receiving Party may file the 3 information in the public record unless otherwise instructed by the court. 4 13. FINAL DISPOSITION 5 Within 60 days after the final disposition of this action, as defined in paragraph 4, 6 each Receiving Party must return all Protected Material to the Producing Party or destroy 7 such material. As used in this subdivision, “all Protected Material” includes all copies, 8 abstracts, compilations, summaries, and any other format reproducing or capturing any of the 9 Protected Material. Whether the Protected Material is returned or destroyed, the Receiving 10 Party must submit a written certification to the Producing Party (and, if not the same person 11 or entity, to the Designating Party) by the 60 day deadline that (1) identifies (by category, 12 where appropriate) all the Protected Material that was returned or destroyed and (2) affirms 13 that the Receiving Party has not retained any copies, abstracts, compilations, summaries or 14 any other format reproducing or capturing any of the Protected Material. Notwithstanding 15 this provision, Counsel are entitled to retain an archival copy of all pleadings, motion papers, 16 trial, deposition, and hearing transcripts, legal memoranda, correspondence, deposition and 17 trial exhibits, expert reports, attorney work product, and consultant and expert work product, 18 even if such materials contain Protected Material. Any such archival copies that contain or 19 constitute Protected Material remain subject to this Protective Order as set forth in Section 4 20 (DURATION). 21 22 IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD. 23 24 25 26 DATED: August16, 2017 /s/ Michelle Uzeta Michelle Uzeta, Esq Attorneys for Plaintiff 27 28 McCORMICK BARSTOW, LLP 12 1 DATED: August 16, 2017 /s/ Stephanie Y. Wu Stephanie Y. Wu, Esq. Attorneys for Defendant 2 3 4 5 6 7 PURSUANT TO THE ABOVE STIPULATION, IT IS SO ORDERED. 8 9 10 11 Dated: August 21, 2017 _____________________________________ CAROLYN K. DELANEY UNITED STATES MAGISTRATE JUDGE 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 13 EXHIBIT A 1 ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 I, _____________________________ [print or type full name], of _________________ [print or type full address], declare under penalty of perjury that I have read in its entirety and understand the Stipulated Protective Order that was issued by the United States District Court for the Northern District of California on [date] in the case of ___________ [insert formal name of the case and the number and initials assigned to it by the court]. I agree to comply with and to be bound by all the terms of this Stipulated Protective Order and I understand and acknowledge that failure to so comply could expose me to sanctions and punishment in the nature of contempt. I solemnly promise that I will not disclose in any manner any information or item that is subject to this Stipulated Protective Order to any person or entity except in strict compliance with the provisions of this Order. I further agree to submit to the jurisdiction of the United States District Court for the Northern District of California for the purpose of enforcing the terms of this Stipulated Protective Order, even if such enforcement proceedings occur after termination of this action. I hereby appoint __________________________ [print or type full name] of _______________________________________ [print or type full address and telephone number] as my California agent for service of process in connection with this action or any proceedings related to enforcement of this Stipulated Protective Order. 21 22 23 Date: ______________________________________ City and State where sworn and signed: _________________________________ 24 25 Printed name: _______________________________ 26 27 Signature: __________________________________ 28 14

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