I.F. et al v. City of Vallejo et al

Filing 21

STIPULATED PROTECTIVE ORDER signed by Magistrate Judge Carolyn K. Delaney on 2/27/19. (Mena-Sanchez, L)

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MICHAEL J. HADDAD (State Bar No. 189114)
JULIA SHERWIN (State Bar No. 189268)
MAYA SORENSEN (State Bar No. 250722)
TERESA ALLEN (State Bar No. 264865)
HADDAD & SHERWIN LLP
505 Seventeenth Street
Oakland, California 94612
Telephone: [phone]
Facsimile: [phone]

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Attorneys for Plaintiff I.F.

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JOHN L. BURRIS, Esq., SBN 69888
ADANTE D. POINTER, Esq., SBN 236229
PATRICK M. BUELNA, Esq., SBN 317043
LAW OFFICES OF JOHN L. BURRIS
Airport Corporate Center
7677 Oakport St., Suite 1120
Oakland, CA 94621
Telephone: [phone]
Facsimile: [phone]

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Attorneys for Plaintiff R.F.
PAULA MCGOWAN, and RONELL FOSTER, SR.

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UNITED STATES DISTRICT COURT

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EASTERN DISTRICT OF CALIFORNIA

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I.F., by and through her guardian ad litem SHASTA
SKINNER, individually and as successor-in-interest to
Decedent RONELL FOSTER; R.F., by and through his
guardian ad litem SHENA BATTEN, individually and
as successor-in-interest to Decedent RONELL
FOSTER; PAULA MCGOWAN, individually; and
RONELL FOSTER, SR., individually.

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Plaintiffs,
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vs.

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CITY OF VALLEJO, a municipal corporation; RYAN
MCMAHON, individually and in his official capacity as
a Police Officer for the CITY OF VALLEJO; and
DOES 1-50, inclusive.

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Defendants.

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No: 2:18-cv-00673-JAM-CKD
STIPULATED PROTECTIVE
ORDER PURSUANT TO CIVIL
LOCAL RULE 141.1

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No: 2:18-cv-00673-JAM-CKD STIPULATED PROTECTIVE ORDER PURSUANT TO CIVIL LOCAL RULE 141.1
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1.

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PURPOSES AND LIMITATIONS
Disclosure and discovery activity in this action are likely to involve production of confidential,

proprietary, or private information for which special protection from public disclosure and from use for
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any purpose other than prosecuting this litigation may be warranted. Accordingly, the parties hereby
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stipulate to and petition the court to enter the following Stipulated Protective Order. The parties
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acknowledge that this Order does not confer blanket protections on all disclosures or responses to
discovery and that the protection it affords from public disclosure and use extends only to the limited
information or items that are entitled to confidential treatment under the applicable legal principles. The
parties further acknowledge, as set forth in Section 12.3, below, that this Stipulated Protective Order
does not entitle them to file confidential information under seal; Civil Local Rule 141 sets forth the

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procedures that must be followed and the standards that will be applied when a party seeks permission

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from the court to file material under seal.

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2.

DEFINITIONS

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2.1

Challenging Party: a Party or Non-Party that challenges the designation of information or items

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under this Order.

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2.2

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stored or maintained) or tangible things that qualify for protection under Federal Rule of Civil

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Procedure 26(c), and for which public disclosure is likely to result in particularized harm and violate

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privacy interests recognized by law. This information may include:

“CONFIDENTIAL” Information or Items: information (regardless of how it is generated,

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a.

personnel file records of any peace officer;

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b.

medical records;

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social security numbers and similar sensitive identifying information (unless

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redacted by order or by agreement of all parties).
Except by stipulation or order based on good cause, this information may not include records
and information of foundational facts and investigation of the subject incident(s), specifically: the
officer involved shooting of Ronell Foster Jr. on or about February 13, 2018.

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2.3

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support staff).

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2.4

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disclosures or in responses to discovery as “CONFIDENTIAL.”

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2.5

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in which it is generated, stored, or maintained (including, among other things, testimony, transcripts,

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and tangible things), that are produced or generated in disclosures or responses to discovery in this

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Counsel (without qualifier): Outside Counsel of Record and House Counsel (as well as their

Designating Party: a Party or Non-Party that designates information or items that it produces in

Disclosure or Discovery Material: all items or information, regardless of the medium or manner

matter.
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Expert: a person with specialized knowledge or experience in a matter pertinent to the litigation

who has been retained by a Party or its counsel to serve as an expert witness or as a consultant in this
action.
2.7

House Counsel: attorneys who are employees of a party to this action. House Counsel does not

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include Outside Counsel of Record or any other outside counsel.
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2.8
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Non-Party: any natural person, partnership, corporation, association, or other legal entity not

named as a Party to this action.
2.9

Outside Counsel of Record: attorneys who are not employees of a party to this action but are

retained to represent or advise a party to this action and have appeared in this action on behalf of that
party or are affiliated with a law firm which has appeared on behalf of that party.
2.10

Party: any party to this action, including all of its officers, directors, employees, consultants,

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retained experts, and Outside Counsel of Record (and their support staffs).

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action.

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2.12

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photocopying, videotaping, translating, preparing exhibits or demonstrations, and organizing, storing,

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or retrieving data in any form or medium) and their employees and subcontractors.

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2.13

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“CONFIDENTIAL.”

Producing Party: a Party or Non-Party that produces Disclosure or Discovery Material in this

Professional Vendors: persons or entities that provide litigation support services (e.g.,

Protected Material: any Disclosure or Discovery Material that is designated as

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2.14

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Party.

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Receiving Party: a Party that receives Disclosure or Discovery Material from a Producing

SCOPE

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The protections conferred by this Stipulation and Order cover not only Protected Material (as

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defined above), but also (1) any information copied from Protected Material; (2) all copies, excerpts,

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summaries, or compilations of Protected Material that reveal the source of the Protected Material or that

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reveal specific information entitled to confidentiality as a matter of law; and (3) any testimony,

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conversations, or presentations by Parties or their Counsel that might reveal Protected Material.
However, the protections conferred by this Stipulation and Order do not cover the following
information: (a) any information that is in the public domain at the time of disclosure to a Receiving
Party or becomes part of the public domain after its disclosure to a Receiving Party as a result of
publication not involving a violation of this Order, including becoming part of the public record

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through trial or otherwise; and (b) any information known to the Receiving Party prior to the disclosure
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or obtained by the Receiving Party after the disclosure from a source who obtained the information
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lawfully and under no obligation of confidentiality to the Designating Party; (c) any information
mentioned or referenced in a deposition or in other pretrial or trial proceedings, unless such portions of
testimony have been designated as confidential pursuant to section 5.2 (b) of this order. Any use of
Protected Material at trial shall be governed by a separate agreement or order.
4.

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DURATION
Even after final disposition of this litigation, the confidentiality obligations imposed by this

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Order shall remain in effect until a Designating Party agrees otherwise in writing or a court order

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otherwise directs. Final disposition shall be deemed to be the later of (1) dismissal of all claims and

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defenses in this action, with or without prejudice; and (2) final judgment herein after the completion

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and exhaustion of all appeals, rehearings, remands, trials, or reviews of this action, including the time

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limits for filing any motions or applications for extension of time pursuant to applicable law.

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5.

DESIGNATING PROTECTED MATERIAL

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5.1

Exercise of Restraint and Care in Designating Material for Protection. Each Party or Non-Party

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that designates information or items for protection under this Order must take care to limit any such

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designation to specific material that qualifies under the appropriate standards. The Designating Party

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must designate for protection only those parts of material, documents, items, or oral or written

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communications that qualify – so that other portions of the material, documents, items, or

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communications for which protection is not warranted are not swept unjustifiably within the ambit of

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this Order.

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Mass, indiscriminate, or routinized designations are prohibited. Designations that are shown to

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be clearly unjustified or that have been made for an improper purpose (e.g., to unnecessarily encumber

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or retard the case development process or to impose unnecessary expenses and burdens on other parties)
expose the Designating Party to sanctions.
If it comes to a Designating Party’s attention that information or items that it designated for

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protection do not qualify for protection, that Designating Party must promptly notify all other Parties
that it is withdrawing the mistaken designation.

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5.2

Manner and Timing of Designations. Except as otherwise provided in this Order (see, e.g.,

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second paragraph of section 5.2(a) below), or as otherwise stipulated or ordered, Disclosure or
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Discovery Material that qualifies for protection under this Order must be clearly so designated before
the material is disclosed or produced.
Designation in conformity with this Order requires:
(a) for information in documentary form (e.g., paper or electronic documents, but excluding transcripts
of depositions or other pretrial or trial proceedings), that the Producing Party affix the legend

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“CONFIDENTIAL” to each page that contains protected material. If only a portion or portions of the

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material on a page qualifies for protection, the Producing Party also must clearly identify the protected

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portion(s) (e.g., by making appropriate markings in the margins). A Party or Non-Party that makes

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original documents or materials available for inspection need not designate them for protection until

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after the inspecting Party has indicated which material it would like copied and produced. During the

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inspection and before the designation, all of the material made available for inspection shall be deemed

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“CONFIDENTIAL.” After the inspecting Party has identified the documents it wants copied and

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produced, the Producing Party must determine which documents, or portions thereof, qualify for

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protection under this Order. Then, before producing the specified documents, the Producing Party must

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affix the “CONFIDENTIAL” legend to each page that contains Protected Material. If only a portion or

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portions of the material on a page qualifies for protection, the Producing Party also must clearly identify

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the protected portion(s) (e.g., by making appropriate markings in the margins).

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(b) for testimony given in deposition or in other pretrial or trial proceedings, that the Designating Party

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identify on the record, before the close of the deposition, hearing, or other proceeding, all protected

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testimony.

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(c) for information produced in some form other than documentary and for any other tangible items,

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that the Producing Party affix in a prominent place on the exterior of the container or containers in
which the information or item is stored the legend “CONFIDENTIAL.” If the information is produced
electronically, then the term “CONFIDENTIAL” must appear in the name of each electronic file
containing confidentially designated information. If only a portion or portions of the information or
item warrant protection, the Producing Party, to the extent practicable, shall identify the protected

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portion(s).
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5.3
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Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to designate

qualified information or items does not, standing alone, waive the Designating Party’s right to secure
protection under this Order for such material. Upon timely correction of a designation, the Receiving
Party must make reasonable efforts to assure that the material is treated in accordance with the
provisions of this Order.
6.

CHALLENGING CONFIDENTIALITY DESIGNATIONS

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6.1

Timing of Challenges. Any Party or Non-Party may challenge a designation of confidentiality

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at any time. Unless a prompt challenge to a Designating Party’s confidentiality designation is necessary

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to avoid foreseeable, substantial unfairness, unnecessary economic burdens, or a significant disruption

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or delay of the litigation, a Party does not waive its right to challenge a confidentiality designation by

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electing not to mount a challenge promptly after the original designation is disclosed.

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6.2

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providing written notice of each designation it is challenging and describing the basis for each

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challenge. To avoid ambiguity as to whether a challenge has been made, the written notice must recite

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that the challenge to confidentiality is being made in accordance with the Protective Order. The parties

Meet and Confer. The Challenging Party shall initiate the dispute resolution process by

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shall attempt to resolve each challenge in good faith and must begin the process by conferring directly

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(in voice to voice dialogue; other forms of communication are not sufficient) within 14 days of the date

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of service of notice. In conferring, the Challenging Party must explain the basis for its belief that the

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confidentiality designation was not proper and must give the Designating Party an opportunity to

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review the designated material, to reconsider the circumstances, and, if no change in designation is

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offered, to explain the basis for the chosen designation. A Challenging Party may proceed to the next

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stage of the challenge process only if it has engaged in this meet and confer process first or establishes

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that the Designating Party is unwilling to participate in the meet and confer process in a timely manner.
6.3

Judicial Intervention. If the Parties cannot resolve a challenge without court

intervention, the Designating Party shall file and serve a motion to retain confidentiality under Civil
Local Rule 230 (and in compliance with Civil Local Rules 141 and 141.1, if applicable) within 21 days
of the initial notice of challenge or within 14 days of the parties agreeing that the meet and confer

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process will not resolve their dispute, whichever is earlier. Each such motion must be accompanied by a
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competent declaration affirming that the movant has complied with the meet and confer requirements
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imposed in the preceding paragraph. Failure by the Designating Party to make such a motion including
the required declaration within 21 days (or 14 days, if applicable) shall automatically waive the
confidentiality designation for each challenged designation. In addition, the Challenging Party may file
a motion challenging a confidentiality designation at any time if there is good cause for doing so,
including a challenge to the designation of a deposition transcript or any portions thereof. Any motion

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brought pursuant to this provision must be accompanied by a competent declaration affirming that the

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movant has complied with the meet and confer requirements imposed by the preceding paragraph.

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The burden of persuasion in any such challenge proceeding shall be on the Designating Party.

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Frivolous challenges, and those made for an improper purpose (e.g., to harass or impose unnecessary

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expenses and burdens on other parties) may expose the Challenging Party to sanctions. Unless the

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Designating Party has waived the confidentiality designation by failing to file a motion to retain

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confidentiality as described above, all parties shall continue to afford the material in question the level

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of protection to which it is entitled under the Producing Party’s designation until the court rules on the

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challenge.

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7.

ACCESS TO AND USE OF PROTECTED MATERIAL

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7.1

Basic Principles. A Receiving Party may use Protected Material that is disclosed or produced by

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another Party or by a Non-Party in connection with this case only for prosecuting, defending, or

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attempting to settle this litigation. Such Protected Material may be disclosed by any party only to the

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categories of persons and under the conditions described in this Order. When the litigation has been

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terminated, a Receiving Party must comply with the provisions of section 13 below (FINAL

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DISPOSITION). Protected Material must be stored and maintained by all parties at a location and in a

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secure manner that ensures that access is limited to the persons authorized under this Order.
7.2

Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise ordered by the court

or permitted in writing by agreement of both Designating Party and Receiving Party, all partiesf may
disclose any information or item designated “CONFIDENTIAL” only to:
(a) the Party’s Outside Counsel of Record in this action, as well as employees of said Outside Counsel

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of Record to whom it is reasonably necessary to disclose the information for this litigation (counsel and
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law firms appearing in this action are deemed to have agreed to be bound by this Protective Order);
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(b) the officers, directors, and employees (including House Counsel) of the Party to whom disclosure is
reasonably necessary for this litigation, including employees and agents of the designating party(ies) in
the normal course of their business with due regard for the confidential nature of the information under
this protective order;
(c) Experts (as defined in this Order) of any Party to whom disclosure is reasonably necessary for this

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litigation;

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(d) the court and its personnel;

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(e) court reporters and their staff, professional jury or trial consultants, mock jurors, and Professional

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Vendors to whom disclosure is reasonably necessary for this litigation;

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(f) during their depositions, witnesses in the action to whom disclosure is reasonably necessary, unless

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otherwise agreed by the Designating Party and any other parties present at the deposition or ordered by

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the court. Pages of transcribed deposition testimony or exhibits to depositions that reveal Protected

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Material must be separately bound by the court reporter and may not be disclosed to anyone except as

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permitted under this Stipulated Protective Order or as agreed by all parties.

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(g) the author or recipient of a document containing the information or a custodian or other person who

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otherwise possessed or knew the information.

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LITIGATION. If a Party is served with a subpoena or a court order issued in other litigation that

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compels disclosure of any information or items designated in this action as “CONFIDENTIAL,” that

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Party must:

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(a) promptly notify in writing the Designating Party. Such notification shall include a copy of the

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PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER

subpoena or court order; (b) promptly notify in writing the party who caused the subpoena or order to
issue in the other litigation that some or all of the material covered by the subpoena or order is subject
to this Protective Order. Such notification shall include a copy of this Stipulated Protective Order; and
(c) cooperate with respect to all reasonable procedures sought to be pursued by the Designating Party
whose Protected Material may be affected. If the Designating Party timely seeks a protective order, the

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Party served with the subpoena or court order shall not produce any information designated in this
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action as “CONFIDENTIAL” before a determination by the court from which the subpoena or order
issued, unless the Party has obtained the Designating Party’s permission. The Designating Party shall
bear the burden and expense of seeking protection in that court of its confidential material – and
nothing in these provisions should be construed as authorizing or encouraging a Receiving Party in this
action to disobey a lawful directive from another court.
9.

A NON-PARTY’S PROTECTED MATERIAL SOUGHT TO BE PRODUCED IN THIS
LITIGATION

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(a) The terms of this Order are applicable to information produced by a Non-Party in this action and

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designated as “CONFIDENTIAL.” Such information produced by Non-Parties in connection with this

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litigation is protected by the remedies and relief provided by this Order. Nothing in these provisions

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should be construed as prohibiting a Non-Party from seeking additional protections.

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(b) In the event that a Party is required, by a valid discovery request, to produce a Non-Party’s

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confidential information in its possession, and the Party is subject to an agreement with the Non-Party

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not to produce the Non-Party’s confidential information, then the Party shall:
(1) promptly notify in writing the Requesting Party and the Non-Party that some or all of the

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information requested is subject to a confidentiality agreement with a Non-Party;
(2) promptly provide the Non-Party with a copy of the Stipulated Protective Order in this

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litigation, the relevant discovery request(s), and a reasonably specific description of the information
requested; and
(3) make the information requested available for inspection by the Non-Party.

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(c) If the Non-Party fails to object or seek a protective order from this court within 14 days of receiving
the notice and accompanying information, the Receiving Party may produce the Non-Party’s
confidential information responsive to the discovery request. If the Non-Party timely seeks a protective

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order, the Receiving Party shall not produce any information in its possession or control that is subject
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to the confidentiality agreement with the Non-Party before a determination by the court. Absent a court
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order to the contrary, the Non-Party shall bear the burden and expense of seeking protection in this
court of its Protected Material.
10.

UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL

If a Party learns that, by inadvertence or otherwise, it has disclosed Protected Material to any person or
in any circumstance not authorized under this Stipulated Protective Order, the Party must immediately

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(a) notify in writing all Parties of the unauthorized disclosures, (b) use its best efforts to retrieve all

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unauthorized copies of the Protected Material, (c) inform the person or persons to whom unauthorized

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disclosures were made of all the terms of this Order, and (d) request such person or persons to execute

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the “Acknowledgment and Agreement to Be Bound” that is attached hereto as Exhibit A.

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11.

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INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED
MATERIAL

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When a Producing Party gives notice to Receiving Parties that certain inadvertently produced material

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is subject to a claim of privilege or other protection, the obligations of the Receiving Parties are those

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set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This provision is not intended to modify

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whatever procedure may be established in an e-discovery order that provides for production without

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prior privilege review. Pursuant to Federal Rule of Evidence 502(d) and (e), insofar as the parties reach

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an agreement on the effect of disclosure of a communication or information covered by the attorney-

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client privilege or work product protection, the parties may incorporate their agreement in the stipulated

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protective order submitted to the court.

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12.

MISCELLANEOUS

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12.1

Right to Further Relief. Nothing in this Order abridges the right of any person to seek its

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modification by the court in the future.
12.2

Right to Assert Other Objections. By stipulating to the entry of this Protective Order no Party

waives any right it otherwise would have to object to disclosing or producing any information or item
on any ground not addressed in this Stipulated Protective Order. Similarly, no Party waives any right to
object on any ground to use in evidence of any of the material covered by this Protective Order.

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12.3

Filing Protected Material. Without written permission of all parties or a court order secured after

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appropriate notice to all interested persons, a Party may not file in the public record in this action any
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Protected Material. A Party that seeks to file under seal any Protected Material must comply with Civil
Local Rule 141. Protected Material may only be filed under seal pursuant to a court order authorizing
the sealing of the specific Protected Material at issue. Pursuant to Civil Local Rule 141, a sealing order
will issue only upon a request establishing that the Protected Material at issue is privileged, protectable
as a trade secret, or otherwise entitled to protection under the law. If a Party's request to file Protected

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Material under seal pursuant to Civil Local Rule 141(b) is denied by the court, then the any Party may

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file the information in the public record pursuant to Civil Local Rule 141(e)(1) unless otherwise

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instructed by the court.

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13.

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Within 60 days after the final disposition of this action, as defined in paragraph 4, upon written

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notification served by Producing or Designating Party, each Receiving Party must return all Protected

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Material to the Producing Party or destroy such material. As used in this subdivision, “all Protected

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Material” includes all copies, abstracts, compilations, summaries, and any other format reproducing or

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capturing any of the Protected Material. Whether the Protected Material is returned or destroyed, the

FINAL DISPOSITION

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Receiving Party must submit a written certification to the Producing Party (and, if not the same person

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or entity, to the Designating Party) by the 60 day deadline that (1) identifies (by category, where

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appropriate) all the Protected Material that was returned or destroyed and (2) affirms that the Receiving

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Party has not retained any copies, abstracts, compilations, summaries or any other format reproducing

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or capturing any of the Protected Material. Notwithstanding this provision, Counsel are entitled to

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retain an archival copy of all pleadings, motion papers, trial, deposition, and hearing transcripts, legal

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memoranda, correspondence, deposition and trial exhibits, expert reports, attorney work product, and

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consultant and expert work product, even if such materials contain Protected Material. Any such
archival copies that contain or constitute Protected Material remain subject to this Protective Order as
set forth in Section 4 (DURATION).

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IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD.
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Respectfully submitted
DATED: October 18, 2018
/s/ Maya Sorensen
Maya Sorensen
Attorneys for Plaintiff, I.F., et al.
Haddad & Sherwin LLP

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DATED: October 18, 2018

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/s/ Patrick Buelna
Patrick Buelna
Attorneys for Plaintiffs, R.F., et al.
Law Offices of John Burris

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DATED: October 18, 2018

Respectfully submitted,

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_/s/ Timothy Smyth
TIMOTHY R. SMYTH
Deputy City Attorney
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Attorney for Defendants

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PURSUANT TO STIPULATION, IT IS SO ORDERED.

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Dated: February 27, 2019

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_____________________________________
CAROLYN K. DELANEY
UNITED STATES MAGISTRATE JUDGE

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