Willis et al v. City of Oakland et al

Filing 191

PRELIMINARY PRETRIAL CONFERENCE SCHEDULING ORDER - (JURY TRIAL):Joint Pretrial Conference Statement, In Limine Motions, and Proposed Jury Instructions due by 9/16/2011. Final Pretrial Conference set for 10/17/2011 11:00 AM. Jury Selection set for 1 1/1/2011 09:00 AM before Hon. James Ware. Jury Trial Date and Sessions: Sessions 1-4 set for 11/1/2011 - 11/4/2011 01:00 PM to 04:00 PM; Sessions 5-6 set for 11/8/2011 - 11/9/2011, 01:00 PM to 04:00 PM before Hon. James Ware.. Signed by Judge James Ware on 9/7/2011. (tlS, COURT STAFF) (Filed on 9/8/2011)

1
2
3
4
5

IN THE UNITED STATES DISTRICT COURT

6

FOR THE NORTHERN DISTRICT OF CALIFORNIA

7

SAN FRANCISCO DIVISION

8

Lillie Willis, et al.,
Plaintiffs,

9
United States District Court
For the Northern District of California

10
11
12

NO. C 04-02305 JW
PRELIMINARY PRETRIAL CONFERENCE
SCHEDULING ORDER - (JURY TRIAL)

v.
City of Oakland, et al.,
Defendants.

/

13
14

This case is scheduled for a Preliminary Pretrial Conference on September 12, 2011.

15

Pursuant to the Federal Rules of Civil Procedure and Local Rules of this Court, the parties conferred

16

and duly submitted a Joint Pretrial Statement and Proposed Order. (See Docket Item No. 186.)

17

Based on their joint submission, it appears that a trial schedule for the case can be set without the

18

necessity of an appearance at this time. Accordingly, the Preliminary Pretrial Conference is

19

VACATED and the parties are ordered to comply with the following schedule:
TRIAL SCHEDULE

20
21
22
23
24

Final Pretrial Conference at 11 a.m. (¶4 )
(.14 days before Jury Selection)

October 17, 2011 at 11 a.m.

Joint Pretrial Conference Statement, In Limine
Motions, and Proposed Jury Instructions Due
(.30 days before Final Pretrial Conference)

September 16, 2011

26

Once the in limine binders are lodged with the Court
(¶3(b)), the Court will determine whether a hearing is
necessary for the motions in advance of the Final
Pretrial Conference and set the hearing accordingly.

27

Jury Selection

25

28

November 1, 2011 at 9 a.m.

1
2

Jury Trial Date and Sessions1
Sessions 1-4
Sessions 5-6

November 1-4, 2011, 1 p.m.- 4 p.m.
November 8-9, 2011, 1 p.m.- 4 p.m.

3

Argue & Submit

November 15, 2011 at 1 p.m.

4

Jury Deliberations

November 15-18, 2011, if necessary.

5
6
7
8
9
United States District Court
For the Northern District of California

10
11
12

Meet and Confer Requirement
1.

confer with respect to the Joint Pretrial Conference Statement, submission of a joint list of witnesses,
a joint list of trial exhibits and a joint list of discovery material which each party intends to offer in
evidence as a part of its case-in-chief. Unless objections are made in accord with this Order, all
witnesses, exhibits and discovery material contained on the joint submission shall be deemed
admissible into evidence by stipulation.

13
14
15
16
17
18
19
20
21

No later than 30 days prior to the Final Pretrial Conference, the parties shall meet and

Objections and Lodging Disputed Material with the Court
2.

If a party objects to receipt into evidence of a witness, exhibits or discovery response,

the party shall advise all opposing parties during the conference described in Paragraph 1, and
attempt to resolve the dispute. If the parties are unsuccessful in resolving the dispute, any party
wishing to object to receipt of the testimony of any witness, any exhibit or discovery response into
evidence shall lodge with Chambers a copy of the disputed material at the commencement of trial.
Attached to the submission shall be a brief statement of the objection and any response by the
proffering party. The Court will indicate on the submitted copy whether the objection is overruled
or sustained and return the material to counsel.

22
23
24
25
1

27

Jury trials are held in afternoon sessions from 1:00pm to 4:00pm, Tuesdays through
Fridays unless the Court otherwise specifies. At the Final Pretrial Conference, the Court reserves
the right to fold the afternoon sessions into morning sessions (9:00 a.m. - 12:00 p.m.) thus creating
full days for trial. The final trial schedule will be confirmed at the Final Pretrial Conference.

28

2

26

1

Lodging Joint Pretrial Conference Statement, in Limine Motions

2

and Proposed Jury Instructions

3
4
5

3.

Pursuant to the date set forth in the Case Schedule, the parties shall file and lodge

with Chambers the following:
a.

Joint Pretrial Conference Statement: The parties shall file a joint pretrial

6

statement which shall contain the following information: (1) a brief

7

description of the substance of claims and defenses which remain to be

8

decided; (2) a detailed statement of all the relief claimed, particularly

9

itemizing all elements of damages claimed as well as witnesses, documents or

United States District Court
For the Northern District of California

10

other evidentiary material to be presented concerning the amount of those

11

damages; (3) a plain and concise statement of all relevant facts not reasonably

12

disputable, as well as which facts the parties will stipulate for incorporation

13

into the trial record without the necessity of supporting testimony or exhibits;

14

(4) a plain and concise statement of all disputed factual issues which remain

15

to be decided; (5) a statement assessing whether all or part of the action may

16

be presented upon an agreed statement of facts; (6) a statement of stipulations

17

requested or proposed for pretrial or trial purposes; (7) without extended legal

18

argument, a concise statement of each disputed point of law concerning

19

liability or relief, citing supporting statutes and decisions; (8) a list of all

20

witnesses likely to be called at trial; (9) a list of evidence the parties intend to

21

present at trial through use of excerpts from depositions, from interrogatory

22

answers, or from responses to requests for admission; and (10) any other

23

subjects relevant to the trial of the action, or material to its just, speedy and

24

inexpensive determination. Counsel are directed to meet and confer in

25

advance of the date for submission of pretrial material with respect to the

26

pretrial conference statement.

27
28

3

1

b.

In Limine Motions: Any in limine motions shall be filed in writing and

2

submitted along with the Joint Final Pretrial Conference Statement. Any

3

opposition shall be filed in writing and served no later than ten (10) days after

4

the opening briefs have been filed and served. Fifteen (15) days before the

5

date of the Final Pretrial Conference, the parties shall organize their in limine

6

motions as follows:

7

(1)

8
9
United States District Court
For the Northern District of California

10
11
12

(2)

13
14
15
(3)
16
17

c.

Each side shall be responsible for producing a combined folder with
all of their in limine motions, oppositions to their motions (if any), and
replies (if any), respectively. The motion papers shall be clearly
marked and separated in one single binder. The binder shall contain a
table of contents, listing each motion with a short sentence regarding
the grounds for in limine and a short sentence regarding the
opposition; all statements must be supported by proper citations to the
motions. The table of contents as well as the Motions shall also be
saved on a CD in MS Word or WordPerfect format to be attached
inside the binder.
Please note that this binder is not a substitute for filing the motions
and related papers via ECF; it is designed for the Court to evaluate the
motions.
Two copies of the binder shall be delivered to the Court (by way of the
Clerk’s Office) no later than fifteen (15) days before the date of the
Final Pretrial Conference by 3 PM. The parties must also bring the
binder to the Final Pretrial Conference for their own references.
These motions will be deemed submitted without oral argument,
unless the Court orders otherwise.
The parties shall filed their Proposed Jury

Proposed Jury Instructions:

18

Instructions thirty (30) days before the date of the Final Pretrial Conference.

19

The parties shall bring to the Final Pretrial Conference their Proposed

20

Jury Instructions on a CD in MS Word or WordPerfect format.

21
22

Final Pretrial Conference
4.

The Court will conduct a Final Pretrial Conference on the date set forth in the Case

23

Schedule. The trial attorneys must attend the conference. At the final pretrial conference, the Court

24

will consider issues raised in the Final Pretrial Conference Statement, motions in limine and discuss

25

the procedures for trial of the case.

26
27
28

4

1
2

Lodging Witness Lists and Exhibit Lists
5.

At the Final Pretrial Conference, the parties shall lodge with Chambers the joint list

3

of witnesses, and a joint list of exhibits. Unless otherwise ordered, all exhibits shall be in a format

4

compatible with either the video or digital evidence presentation system utilized by the Court. The

5

proffering party shall retain custody of all exhibits, schedules, summaries, diagrams or charts to be

6

used at the trial.

7

6.

To accommodate consideration of electronic exhibits, as the trial progresses, the

parties will load images of the admitted exhibits onto a stand alone hard drive or CD or DVD in

9

“pdf” format. The parties shall ensure that, apart from whatever technical material is necessary to

10
United States District Court
For the Northern District of California

8

operate the system, the CD, DVD or hard drive contains only the items specified in this order and

11

nothing else. The images will be placed in a folder labeled “Admitted Exhibits” that shall contain

12

all trial exhibits received into evidence. In addition to the exhibits, themselves, the folder shall

13

contain a file labeled “List of Admitted Exhibits by Exhibit Number.” The “List” shall list in

14

numerical order by Trial Exhibit Number, each admitted exhibit, along with the date of the

15

document (where available), and a brief description of the exhibit. To the extent practicable, the

16

“List” shall be text searchable and hyperlinked to the Exhibits, themselves. The folder shall contain

17

a second filed labeled “List of Admitted Exhibits by Date.” This second “List” shall contain the

18

same information, except that the exhibits will be listed in chronological order, according to the date

19

the document was prepared. The external stand alone hard drive or CD or DVD and a printed copy

20

of the exhibit lists will be marked as exhibits and placed in evidence as demonstrative exhibits.

21

7.

Before the case is submitted for decision, each party will be deemed to have had an

22

opportunity to review the material described in the previous paragraph to ensure their accuracy.

23

Unless a party objects before the case is submitted for decision to the judge or jury, the party will be

24

deemed to have waived any and all objections to the submitted materials.

25

8.

To accommodate review of electronic exhibits, the parties will jointly provide the

26

jury with the following equipment: a laptop computer, the external stand alone hard drive, CD or

27

DVD, a printer (and, if practicable, an LCD projector).

28

5

1

9.

During its closing instructions, the Court will advise the jury of the form in which

2

exhibits will be submitted to them. The jury will also be instructed that, unless impracticable, upon

3

a juror’s written request, a printed copy of any exhibit received in evidence will be provided to the

4

jury. Before the jury retires to deliberate, the parties will provide a tutorial to the jurors on how to

5

operate the equipment, how to view the exhibits, and how to print the exhibits if the jury wishes to

6

do so. A written set of instructions on operations of the equipment will be sent into the jury room.

7

10.

When the jury is deliberating, at least one lawyer for each side shall remain in close

proximity to the courtroom. In the event of any technical problem, or if the jurors have questions

9

about how to operate the equipment, the jurors shall pass a note to the clerk, just as with any other

10
United States District Court
For the Northern District of California

8

questions they may have. The Court will read the note to the lawyers. Those lawyers shall consult

11

with each other and with their respective technicians, and propose to the Court how they wish to

12

address the technical problem.

13

11.

The parties shall maintain a backup laptop computer and a backup hard drive with

14

identical images and data at the courthouse such that, in the event of a technical problem that cannot

15

be quickly and easily remedied, the equipment can be replaced.

16

12.

Unless the Court orders otherwise for good cause shown, the expense of the

17

equipment and the costs of preparation of the Lists and Exhibits will be shared equally among the

18

parties.

19
20
21
22
23

13.

This Standing Order also applies to cases tried to the Court sitting without a jury,

except that paragraphs 8-11 do not apply.
14.

The parties are ordered to meet and confer in advance of trial to establish a procedure

for complying with this Order with respect to electronic exhibits.
15.

Upon request, in non-complex cases the Court will excuse the parties from using

24

electronic formatted documents. In that event on the first day of trial, the parties shall submit

25

exhibits as follows:

26

a.

A copy for the trial judge;

27

b.

A copy for the witness stand.

28

6

1

c.

No duplicates of a document shall be submitted, unless the duplicate copy has

2

independent evidentiary value to prove some disputed issue of material fact

3

(e.g., date stamp to prove receipt on a particular date, where date of receipt is

4

a disputed issue of a material fact).

5
6

Jury Trial Schedule
16.

The time allowed for trial shall be divided equally between the plaintiff’s side and the

7

defendant’s side. Co-parties are ordered to meet, confer and agree to an allocation among

8

themselves. A party may spend its allocated time presenting its own case or on cross-examination of

9

witnesses called by other parties or for presentation of a counterclaim. When a party's allocated time

United States District Court
For the Northern District of California

10

period has expired, unless otherwise ordered for good cause shown, no further time will be allowed

11

to that party if it would interfere with the ability of the opposing party to present its case.

12
13
14
15
16

Trial Procedure
17.

In opening statements, counsel shall not express personal knowledge or opinion

concerning any matter in issue.
18.

Counsel must question witnesses from the podium, using the microphone. Without

requesting permission, counsel may approach witnesses for any proper purposes.

17

19.

Address all remarks to the Court, not to opposing counsel.

18

20.

Refer to all persons, including witnesses, other counsel and the parties by their

19
20
21

surnames and not by their first or given names.
21.

In examining a witness, counsel shall not repeat or echo the answer given by the

witness.

22

22.

Counsel must stand when making an objection.

23

23.

Conferences at the bench or sidebar are not favored by the Court. Any sidebar

24

conferences which are allowed will be off the record. If any counsel wishes to place matters on the

25

record, he or she may so request, and the Court will make a responsive order.

26
27
28

7

1

24.

Counsel have full responsibility to arrange for the appearance of witnesses during the

2

presentation of their case so as to eliminate delay caused by waiting for witnesses who have been

3

placed on call by counsel.

4

25.

Unless an agreement to the contrary is entered into by opposing counsel, all nonparty

5

or nonexpert witnesses will be excluded from the courtroom when not testifying. When a witness

6

has completed his or her testimony, the witness is excused unless counsel indicates that he or she

7

wishes the witness to remain subject to being recalled. Any witness who has been excused from

8

further testimony may remain as a spectator. It will be the responsibility of counsel to make an

9

announcement at the time the witness steps down that he or she should remain in the environs of the

United States District Court
For the Northern District of California

10

Court for a reasonable time to permit such counsel an opportunity to secure and serve a subpoena

11

upon the witness and assume responsibility for his or her per diem and other expenses as provided

12

by governing rule or statute.

13

26.

Counsel shall admonish all persons at counsel table that gestures, facial expressions,

14

audible comments, or the like, as manifestations of approval or disapproval during the testimony of

15

witnesses, or at any other time, are prohibited.

16

27.

Witness examination shall consist of direct examination, cross-examination and re-

17

direct examination. No recross-examination will be allowed without prior approval of the Court

18

specifically indicating the area for recross-examination. When there are multiple defense counsel,

19

they are directed to confer and designate to the Court the sequence in which they wish to be

20

recognized during trial for purposes of presenting opening statements and conducting cross-

21

examination of witnesses. If one counsel conducts the direct examination of a witness, that same

22

counsel must make objections when the witness is cross-examined. Counsel who will conduct the

23

cross-examination should object while the witness is on direct.

24

28.

After the commencement of trial testimony, upon request of co-parties, any objection,

25

motion or other application for relief made by any co-party, orally or in writing, shall be deemed to

26

be adopted and joined in by every other co-party, without announcement by counsel to that effect,

27

and the rulings of the Court shall be deemed applicable to each party unless otherwise stated at the

28

8

1

time the ruling is made. Accordingly, it shall be regarded as unnecessary and improper for counsel

2

to rise to "join in" an objection or motion. Rather, counsel should rise to be heard only for the

3

purpose of expressly opting out of an objection or motion if that is his or her position.

4
5
6

29.

Counsel are directed to deliver to opposing counsel at the end of each trial day (if not

earlier) a list of witnesses counsel anticipates calling the next trial day.
30.

Counsel calling a non-client witness to testify should have no further discussions with

7

that witness concerning the case or any aspect of his or her testimony after the witness has been

8

tendered for cross-examination and until such time as the witness has been tendered back for redirect

9

examination. At all other times, within the bounds of governing ethics and the law, counsel may

United States District Court
For the Northern District of California

10
11

engage in discussions with witnesses during trial.
31.

Any time taken away from presentation of evidence to the trier of fact due to, for

12

example, lengthy legal motions made during the time allocated to the presentation of evidence, or

13

delays in the commencement of proceedings due to circumstances within the control of counsel, will

14

be deducted from the time allocated for the presentation of evidence. Upon timely application based

15

upon good cause, the Court may relieve a party of its stipulation to the agreed schedule.

16

32.

It is the practice of the Court periodically to inform counsel of the Court's record of

17

how much time each side has remaining for the presentation of evidence based upon the stipulated

18

trial schedule.

19
20

Dated: September 7, 2011
JAMES WARE
United States District Chief Judge

21
22
23
24
25
26
27
28
9

1

THIS IS TO CERTIFY THAT COPIES OF THIS ORDER HAVE BEEN DELIVERED TO:

2

Christopher Andrew Kee [e-mail]
Dennis Cunningham [e-mail]
James F. Hodgkins [e-mail]

3
4
5

Dated: September 7, 2011

Richard W. Wieking, Clerk

6
By:
7
8
9
United States District Court
For the Northern District of California

10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
10

/s/ JW Chambers
Susan Imbriani
Courtroom Deputy