Doe et al v. City and County of San Francisco et al

Filing 25

Notice of Reference and ORDER Re Discovery Procedures. Signed by Magistrate Judge Donna M. Ryu on 8/12/2011. (dmrlc1, COURT STAFF) (Filed on 8/12/2011)

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UNITED STATES DISTRICT COURT

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NORTHERN DISTRICT OF CALIFORNIA

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For the Northern District of California

United States District Court

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JANE DOE, et al.,
No. C-10-04700 TEH (DMR)
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Plaintiffs,
v.

NOTICE OF REFERENCE AND ORDER
RE DISCOVERY PROCEDURES

CITY AND COUNTY OF SAN
FRANCISCO, et al.,

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Defendants.
___________________________________/

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TO ALL PARTIES AND COUNSEL OF RECORD:
The above matter has been referred to Magistrate Judge Donna M. Ryu for resolution of the

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parties' discovery dispute [see Docket Nos. 22 & 23], as well as all further discovery. Any joint

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letter regarding the instant discovery dispute (see section below entitled "Resolution of Discovery

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Disputes") shall be filed no later than August 26, 2011.

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Parties shall comply with the procedures in this order, the Federal Rules of Civil Procedure,

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and the Northern District of California’s Local Rules, General Orders, and General Standing Orders.

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Local rules, general orders, general standing orders, and a summary of the general orders’ electronic

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filing requirements (including the procedures for emailing proposed orders to chambers) are

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available at http://www.cand.uscourts.gov. The parties’ failure to comply with any of the rules or

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orders may be a ground for sanctions.

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RESOLUTION OF DISCOVERY DISPUTES
In order to respond to discovery disputes in a flexible, cost-effective and efficient manner,

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the Court uses the following procedure. The parties shall not file formal discovery motions.

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Instead, as required by the federal and local rules, the parties shall first meet and confer to try to

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resolve their disagreements. The meet and confer session must be in person or by telephone, and

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may not be conducted by letter, e-mail, or fax. If disagreements remain, the parties shall file a joint

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letter no later than five (5) business days after the meet and confer session. Lead trial counsel for
both parties must sign the letter, which shall include an attestation that the parties met and

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For the Northern District of California

United States District Court

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conferred in person or by telephone regarding all issues prior to filing the letter. Going issue-by-

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issue, the joint letter shall describe each unresolved issue, summarize each party’s position with

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appropriate legal authority; and provide each party’s final proposed compromise before moving to

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the next issue. The joint letter shall not exceed ten (10) pages without leave of Court. In the rare

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instance that a joint letter is not possible, each side may submit a letter not to exceed four (4) pages,

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which shall include an explanation of why a joint letter was not possible. When appropriate, the

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parties may submit one exhibit to the letter that sets forth each discovery request at issue in full,

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followed immediately by the objections and/or responses thereto. No other information shall be

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included in any such exhibit. No other exhibits shall be submitted without prior approval by the

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Court. The Court will review the submission(s) and determine whether formal briefing or

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proceedings are necessary.

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In emergencies during discovery events (such as depositions), any party may, after

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exhausting good faith attempts to resolve disputed issues, seek judicial intervention pursuant to Civil

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L.R. 37-1(b) by contacting the Court through the courtroom deputy. If the Court is unavailable, the

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discovery event shall proceed with objections noted for the record.

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In the event that a discovery hearing is ordered, the Court has found that it is often efficient

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and beneficial for the parties if counsel appear in person. This provides the opportunity, where

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appropriate, to engage counsel in resolving aspects of the discovery dispute while remaining

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available to rule on any disputes that counsel are not able to resolve. For this reason, the Court

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expects counsel to appear in person. Permission for a party to attend by telephone may be granted,

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in the Court's discretion, upon written request made at least two weeks in advance of the hearing if

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the Court determines that good cause exists to excuse personal attendance, and that personal

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attendance is not needed in order to have an effective discovery hearing. The facts establishing good

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cause must be set forth in the request.

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All filings relating to the discovery dispute referred to Magistrate Judge Ryu shall list the
civil case number and the district court judge’s initials followed by the designation “(DMR).”
Under Civil L.R. 5-1(b), parties must lodge an extra paper copy of any filing and mark it as a

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For the Northern District of California

United States District Court

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CHAMBERS COPIES AND PROPOSED ORDERS

copy for “Chambers.” Please three-hole punch the chambers copy and submit it to the Oakland

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Clerk’s Office. In a case subject to electronic filing, chambers copies must be submitted by the

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close of the next court day following the day the papers are filed electronically. Any proposed

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stipulation or proposed order in a case subject to electronic filing shall be submitted by email to

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[e-mail] as a word processing format attachment on the same day that the

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document is e-filed. This address should only be used for this stated purpose unless otherwise

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directed by the Court.

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PRIVILEGE LOGS

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If a party withholds information that is responsive to a discovery request by claiming that it

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is privileged or otherwise protected from discovery, that party shall promptly prepare and provide a

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privilege log that is sufficiently detailed and informative for the opposing party to assess whether a

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document's designation as privileged is justified. See Fed.R.Civ.P. 26(b)(5). The privilege log shall

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set forth the privilege relied upon and specify separately for each document or for each category of

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similarly situated documents:

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a.

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The title and description of the document, including number of pages or Batesnumber range;

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b.

The subject matter addressed in the document;

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c.

The identity and position of its author(s);

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The identity and position of all addressees and recipients;

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e.

The date the document was prepared and, if different, the date(s) on which it was sent

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to or shared with persons other than its author(s); and
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The specific basis for the claim that the document is privileged or protected.

Failure to furnish this information promptly may be deemed a waiver of the privilege or protection.

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IT IS SO ORDERED.

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Dated: August 12, 2011
DONNA M. RYU
United States Magistrate Judge

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For the Northern District of California

United States District Court

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