Booth et al v. Strategic Realty Trust, Inc. et al

Filing 68

STIPULATION AND ORDER re 65 STIPULATION WITH PROPOSED ORDER regarding Discovery of Electronically Stored Information filed by Lewis Booth, Stephen Drews. Signed by Judge Jon S. Tigar on August 28, 2014. (wsn, COURT STAFF) (Filed on 8/28/2014)

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7 Daniel C. Girard (State Bar No. 114826) Dena C. Sharp (State Bar No. 245869) Adam E. Polk (State Bar No. 273000) GIRARD GIBBS LLP 601 California Street, 14th Floor San Francisco, California 94108 Telephone: (415) 981-4800 Facsimile: (415) 981-4846 Email: dcg@girardgibbs.com Email: chc@girardgibbs.com Email: aep@girardgibbs.com 8 (Additional Counsel on Signature Page) 1 2 3 4 5 6 9 10 Attorneys for Plaintiffs Lewis Booth and Stephen Drews 11 UNITED STATES DISTRICT COURT FOR THE NORTHERN DISTRICT OF CALIFORNIA 12 13 14 15 16 LEWIS BOOTH, as Trustee for the Booth Trust dated 11-20-96, and STEPHEN DREWS, on behalf of themselves and all others similarly situated, 17 Plaintiffs, CASE NO: 13-CV-04921-JST STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION 18 19 20 21 22 23 24 25 26 v. STRATEGIC REALTY TRUST, INC. (f/k/a TNP STRATEGIC RETAIL TRUST, INC.), THOMPSON NATIONAL PROPERTIES, LLC, TNP STRATEGIC ADVISOR, LLC, TNP SECURITIES, LLC, ANTHONY W. THOMPSON, CHRISTOPHER S. CAMERON, JAMES R. WOLFORD, JACK R. MAURER, PHILLIP I. LEVIN, ARTHUR M. FRIEDMAN, JEFFREY S. ROGERS, ROBERT N. RUTH, and PETER K. KOMPANIEZ Defendants. 27 28 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1 1. PURPOSE This Order will govern discovery of electronically stored information (“ESI”) in this case as a 2 3 supplement to the Federal Rules of Civil Procedure, this Court’s Guidelines for the Discovery of 4 Electronically Stored Information, and any other applicable orders and rules. 5 2. COOPERATION 6 The parties are aware of the importance the Court places on cooperation and commit to 7 cooperate in good faith throughout the matter consistent with this Court’s Guidelines for the Discovery 8 of ESI. 9 3. 10 LIAISON The parties have identified liaisons to each other who are and will be knowledgeable about and 11 responsible for discussing their respective ESI. Each e-discovery liaison will be, or have access to 12 those who are, knowledgeable about the technical aspects of e-discovery, including the location, nature, 13 accessibility, format, collection, search methodologies, and production of ESI in this matter. The parties 14 will rely on the liaisons, as needed, to confer about ESI and to help resolve disputes without court 15 intervention. 16 4. 17 PRESERVATION The parties have discussed their preservation obligations and needs and agree that preservation 18 of potentially relevant ESI will be reasonable and proportionate. To reduce the costs and burdens of 19 preservation and to ensure proper ESI is preserved, the parties agree that: 20 a) Only ESI created or received between December 2007 and the present will be preserved; 21 b) The parties intend to exchange a list of the types of ESI they believe should be preserved and the custodians, or general job titles or descriptions of custodians, for whom they believe ESI should be preserved, e.g., “HR head,” “scientist,” and “marketing manager.” The parties shall add or remove custodians as reasonably necessary; c) The parties will agree on the number of custodians per party for whom ESI will be preserved; d) These data sources are not reasonably accessible because of undue burden or cost pursuant to Fed. R. Civ. P. 26(b)(2)(B) and ESI from these sources will be preserved but not searched, reviewed, or produced: 22 23 24 25 26 27 28 1 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1. Plaintiffs are not yet aware of any data sources that are not reasonably accessible under Fed. R. Civ. P. 26(b)(2)(B), but will immediately update counsel for defendants should they learn otherwise. 1 2 3 2. Counsel for all defendants are not yet aware of any data sources not reasonably accessible under Fed. R. Civ. P. 26(b)(2)(B), but will immediately update the parties should they learn otherwise. 4 5 e) Among the sources of data the parties agree are not reasonably accessible, the parties agree not to preserve the following: Not applicable. f) 6 In addition to the agreements above, the parties agree data from these sources (a) could contain relevant information but (b) under the proportionality factors, should not be preserved: Not applicable. 7 8 9 10 5. 11 SEARCH The parties agree that in responding to an initial Fed. R. Civ. P. 34 request, or earlier if 12 appropriate, they will meet and confer about methods to search ESI in order to identify ESI that is 13 subject to production in discovery and filter out ESI that is not subject to discovery. 14 6. PRODUCTION FORMATS 15 The parties agree to produce documents in accordance with the Protocol Governing the 16 Production of Electronically Stored Information attached as Exhibit A. If particular documents warrant 17 a different format or if any party contends that production in accordance with Exhibit A will cause 18 undue burden or expense, the parties will cooperate in good faith to arrange for the mutually acceptable 19 form of production of such documents. The parties agree in any event not to degrade the searchability 20 of documents as part of the document production process. 21 7. 22 PHASING When a party propounds discovery requests pursuant to Fed. R. Civ. P. 34, the parties agree to 23 prioritize production of documents and records from sources most likely to contain relevant and 24 discoverable information. Following the initial production, the parties will continue to prioritize the 25 order of subsequent productions. 26 8. 27 28 DOCUMENTS PROTECTED FROM DISCOVERY a) Pursuant to Fed. R. Evid. 502(d), the production of a privileged or work-productprotected document, whether inadvertent or otherwise, is not a waiver of privilege or protection from discovery in this case or in any other federal or state proceeding. For example, the mere production of privileged or work-product-protected documents in this 2 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST case as part of a mass production is not itself a waiver in this case or in any other federal or state proceeding. 1 2 3 b) The parties have agreed upon a process pursuant to Fed. R. Civ. P. 26(b)(5) and reserve rights to assert privilege as follows: 4 i) If a producing party has a good faith belief that a privileged document has been inadvertently produced, it shall promptly notify the receiving parties of the claim of privilege; ii) 5 Upon receipt of any notice claiming privilege with respect to a produced document, all other parties (regardless of whether they agree with the producing party’s claim of privilege) shall promptly: 6 7 8 a. Use reasonable efforts to destroy or sequester all copies of the inadvertently produced documents or material in such party’s possession, custody or control, and notify the disclosing party that they have done so; and 9 10 b. Notify the producing party that they have taken reasonable steps to retrieve and destroy or sequester the inadvertently produced documents or material from other persons, if any, to whom such documents or material have been provided, consistent with Rule 26(b)(5)(B). 11 12 13 iii) 14 15 16 17 18 19 20 c) To the extent a receiving party disputes the producing party’s claim of privilege, the receiving party shall notify the producing party of its position within 14 days of receiving the producing party’s notice the dispute. Within 14 days of receiving notification of the dispute, the parties shall meet and confer in an effort to resolve their disagreement. If the parties are unable to resolve their disagreement, the parties may submit the issue to the Court for a determination, and may submit any document(s) in dispute under seal in compliance with Rule 26(b)(5)(B). Communications involving trial counsel that post-date the filing of the complaint need not be placed on a privilege log. Communications may be identified on a privilege log by category, rather than individually, if appropriate. 21 22 23 24 25 26 27 28 3 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1 2 3 9. MODIFICATION This Stipulated Order may be modified by a Stipulated Order of the parties or by the Court for good cause shown. 4 5 IT IS SO STIPULATED, through Counsel of Record. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Dated: August 27, 2014 Respectfully submitted, GIRARD GIBBS LLP /s/ Dena C. Sharp Dena C. Sharp Daniel C. Girard Adam E. Polk 601 California Street, 14th Floor San Francisco, California 94108 Telephone: (415) 981-4800 Facsimile: (415) 981-4846 Email: chc@girardgibbs.com Email: dcg@girardgibbs.com Email: aep@girardgibbs.com -andJohn A. Kehoe 711 Third Avenue, 20th Floor New York, New York 10017 Telephone: (212) 798-0159 Facsimile: (212) 867-1767 Email: jak@girardgibbs.com Lead Counsel for Lead Plaintiffs and the Class 23 24 25 26 27 Peiffer Rosca Abdullah & Carr Joseph C. Peiffer (pro hac vice) 201 St. Charles Avenue, Suite 4100 New Orleans, Louisiana 70170 Telephone: (504) 523-2434 Facsimile: (504) 523-2464 Email: jpeiffer@praclawfirm.com 28 4 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 4 Alan L. Rosca (pro hac vice) 526 Superior Avenue, Suite 401 Cleveland, Ohio 44114 Telephone: (888) 998-0520 Facsimile: (504) 586-5250 Email: arosca@praclawfirm.com 5 Additional Plaintiffs’ Counsel 1 2 3 6 7 8 Dated: August 27, 2014 DLA PIPER LLP (US) /s/ David Priebe David Priebe 9 10 2000 University Avenue East Palo Alto, CA 94303-2214 Telephone: (650) 833-2000 Facsimile: (650) 833-2001 Email: david.priebe@dlapiper.com 11 12 13 14 Counsel for Strategic Realty Trust, Inc. (f/k/a TNP Strategic Retail Trust, Inc.), Phillip I. Levin, Arthur M. Friedman, Jeffrey S. Rogers, Robert N. Ruth, and Peter K. Kompaniez 15 16 17 18 19 20 21 22 23 24 25 Dated: August 27, 2014 FIELDS, FEHN & SHERWIN /s/ Gregory J. Sherwin Gregory J. Sherwin 11755 Wilshire Boulevard, 15th Floor Los Angeles, CA 90025-1521 Telephone: (310) 473-6338 Facsimile: (310) 473-8508 Counsel for Thompson National Properties, LLC, TNP Strategic Advisor, LLC, TNP Securities, LLC, and Anthony W. Thompson 26 27 28 5 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1 Dated: August 27, 2014 ORRICK, HERRINGTON & SUTCLIFFE LLP /s/ James N. Kramer James N. Kramer 2 3 M. Todd Scott The Orrick Building 405 Howard Street San Francisco, CA 94105-2669 Telephone: (415) 773-5700 Facsimile: (415) 773-5759 Email: jkramer@orrick.com Email: tscott@orrick.com 4 5 6 7 8 9 Counsel for Christopher S. Cameron, James R. Wolford, and Jack R. Maurer 10 11 12 IT IS ORDERED that the forgoing Agreement is approved. 13 14 21 S ER R NIA FO . Ti ga r LI nS J u d ge J o H 20 RT 19 RDER OO IT IS S NO 18 UNITED STATES DISTRICT JUDGE ED A 17 UNIT ED 16 RT U O Dated: August 28, 2014 15 S DISTRICT TE C TA N F D IS T IC T O R C 22 23 24 25 26 27 28 6 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1 EXHIBIT A 2 PROTOCOL GOVERNING THE PRODUCTION OF ELECTRONICALLY STORED INFORMATION (ESI) 3 4 Production of Data: 5 ESI is to be produced in 300 DPI Group IV Monochrome Tagged Image File Format (.TIFF or .TIF) files. TIFF files shall be produced in single-page format along with image load files (.DII filed and .OPT file and .LFP file). All documents are to be provided with multi-page searchable text (.TXT) files. These text files and image load files should indicate page breaks, to the extent possible. To the extent produced material contains information subject to a claim of privilege, it shall be produced in the form of a redacted .TIFF image and with OCR of the unredacted portion of the image. 6 7 8 9 10 During the process of converting ESI from the electronic format of the application in which the ESI is normally created, viewed and/or modified to TIFF, metadata values should be extracted and produced in a load file (“metadata load file”). 11 12 To the extent they are available, the metadata values that are to be extracted and produced in the metadata load files (.DAT file using Concordance standard delimiters and .IDX file) are: 13 Metadata from Email: 14 Email Subject 15 Email Author 16 Email Recipient 17 Email CC 18 Email BCC 19 Email Received Date 20 Email Received Time 21 Email Sent Date 22 Email Sent Time 23 Metadata from Electronic Files: 24 File Name 25 File Author 26 File Created Date 27 File Created Time 28 File Modified Time 7 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1 2 File Extension Data for both Email and Electronic Files 3 Custodian or Source 4 Original Path 5 MD5 Hash 6 7 8 9 To the extent reasonably available, the “Custodian” “Source” or “Original Path” field with respect to ESI gathered from an individual’s hard drive will provide metadata sufficient to identify the custodian from whose hard drive such ESI has been gathered. For all documents (for example, email) that contained an attachment, to the extent available, the following fields should be produced as part of the metadata load file to provide the parent/child or parent/sibling relationship. 10 Production Number Begin 11 Production Number End 12 Production Attachment Range Number Begin 13 Production Attachment Range Number End 14 Attachment Name 15 Production Doc Page Count 16 17 The parties may de-duplicate identical ESI on a global scale, subject to the parties’ good faith agreement to provide any requesting party information about other custodians who possessed or had access to any given ESI record that would be available but for the deduplication. 18 19 Production of Excel and Access ESI 20 Unless such materials contain privileged information, MS-Excel spreadsheets and MS-Access databases shall be produced in native format. The metadata load file shall contain a link to the produced MSExcel spreadsheets and MS-Access database via data values called “Native Link.” The Native Link values should contain the full directory path and file name of the MS-Excel spreadsheet and MS-Access database as contained in the produced media. 21 22 23 24 25 26 27 Production of responsive data contained in relational databases other than MS-Access should be achieved via a report or export of such data to MS-Excel spreadsheets that will be produced. Producing native MS-Excel files and MS-Access databases should be accompanied by a reference file containing the name of the file and MD5 hash value for each produced file. To the extent such material contains information subject to a claim of privilege, it shall be produced in the form of a redacted .TIFF image and with OCR of the unredacted portion of the image. 28 8 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST 1 Production of Audio Files 2 4 Audio files are to be produced in the native audio file format in which they were maintained in the ordinary course of business. Produced native audio files should be accompanied by a reference file containing the name of the MD5 hash value for each produced file. If the audio files are maintained in a non-standard format, they should be produced in MP3 format. 5 Bates Numbering 6 Bates number and any confidentiality and designation should be electronically branded on each produced TIFF image ESI. Bates numbers should consist of consecutive characters or connectors without spaces. 3 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 9 STIPULATED ORDER RE: DISCOVERY OF ELECTRONICALLY STORED INFORMATION CASE NO: 13-CV-04921-JST

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