Warne v. City and County of San Francisco et al

Filing 285

PROTECTIVE ORDER FOR STANDARD LITIGATION. Signed by Judge Jacqueline Scott Corley on December 8, 2017. (jsclc2, COURT STAFF) (Filed on 12/8/2017)

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1 2 UNITED STATES DISTRICT COURT 3 NORTHERN DISTRICT OF CALIFORNIA 4 5 JOEL JENNINGS WARNE, Plaintiff, 6 PROTECTIVE ORDER FOR v. 7 8 Case No.16-cv-06773-JSC STANDARD LITIGATION CITY AND COUNTY OF SAN FRANCISCO, et al., 9 Defendants. 10 United States District Court Northern District of California 11 1. PURPOSES AND LIMITATIONS Disclosure and discovery activity in this action are likely to involve production of 12 13 confidential, proprietary, or private information for which special protection from public disclosure 14 and from use for any purpose other than prosecuting this litigation may be warranted. This Order 15 does not confer blanket protections on all disclosures or responses to discovery and the protection it 16 affords from public disclosure and use extends only to the limited information or items that are 17 entitled to confidential treatment under the applicable legal principles. As set forth in Section 12.3, 18 below, this Protective Order does not entitle the parties to file confidential information under seal; 19 Civil Local Rule 79-5 sets forth the procedures that must be followed and the standards that will be 20 applied when a party seeks permission from the court to file material under seal. 21 2. DEFINITIONS 22 2.1 Challenging Party: a Party or Non-Party that challenges the designation of information or 23 items under this Order. 24 2.2 “CONFIDENTIAL” Information or Items: information (regardless of how it is 25 generated, stored or maintained) or tangible things that qualify for protection under Federal Rule of 26 Civil Procedure 26(c). 27 28 2.3 Counsel (without qualifier): Outside Counsel of Record and House Counsel (as well as their support staff). 2.4 1 2 Designating Party: a Party or Non-Party that designates information or items that it produces in disclosures or in responses to discovery as “CONFIDENTIAL.” 2.5 3 Disclosure or Discovery Material: all items or information, regardless of the medium 4 or manner in which it is generated, stored, or maintained (including, among other things, testimony, 5 transcripts, and tangible things), that are produced or generated in disclosures or responses to 6 discovery in this matter. 2.6 7 Expert: a person with specialized knowledge or experience in a matter pertinent to 8 the litigation who has been retained by a Party or its counsel to serve as an expert witness or as a 9 consultant in this action. 2.7 10 11 Counsel does not include Outside Counsel of Record or any other outside counsel. 2.8 12 13 House Counsel: attorneys who are employees of a party to this action. House Non-Party: any natural person, partnership, corporation, association, or other legal entity not named as a Party to this action. 2.9 14 Outside Counsel of Record: attorneys who are not employees of a party to this action 15 but are retained to represent or advise a party to this action and have appeared in this action on 16 behalf of that party or are affiliated with a law firm which has appeared on behalf of that party. 2.10 17 18 consultants, retained experts, and Outside Counsel of Record (and their support staffs). 2.11 19 20 Party: any party to this action, including all of its officers, directors, employees, Producing Party: a Party or Non-Party that produces Disclosure or Discovery Material in this action. 2.12 21 Professional Vendors: persons or entities that provide litigation support services 22 (e.g., photocopying, videotaping, translating, preparing exhibits or demonstrations, and organizing, 23 storing, or retrieving data in any form or medium) and their employees and subcontractors. 2.13 24 25 Protected Material: any Disclosure or Discovery Material that is designated as “CONFIDENTIAL.” 2.14 26 Receiving Party: a Party that receives Disclosure or Discovery Material from a 27 Producing Party. 28 3. SCOPE 2 The protections conferred by this Order cover not only Protected Material (as defined above), 1 2 but also (1) any information copied or extracted from Protected Material; (2) all copies, excerpts, 3 summaries, or compilations of Protected Material; and (3) any testimony, conversations, or 4 presentations by Parties or their Counsel that might reveal Protected Material. However, the 5 protections conferred by this Order do not cover the following information: (a) any information that 6 is in the public domain at the time of disclosure to a Receiving Party or becomes part of the public 7 domain after its disclosure to a Receiving Party as a result of publication not involving a violation of 8 this Order, including becoming part of the public record through trial or otherwise; and (b) any 9 information known to the Receiving Party prior to the disclosure or obtained by the Receiving Party 10 after the disclosure from a source who obtained the information lawfully and under no obligation of 11 confidentiality to the Designating Party. Any use of Protected Material at trial shall be governed by a 12 separate agreement or order. 13 4. DURATION Even after final disposition of this litigation, the confidentiality obligations imposed by this 14 15 Order shall remain in effect until a Designating Party agrees otherwise in writing or a court order 16 otherwise directs. Final disposition shall be deemed to be the later of (1) dismissal of all claims and 17 defenses in this action, with or without prejudice; and (2) final judgment herein after the completion 18 and exhaustion of all appeals, rehearings, remands, trials, or reviews of this action, including the 19 time limits for filing any motions or applications for extension of time pursuant to applicable law. 20 5. 21 DESIGNATING PROTECTED MATERIAL 5.1 Exercise of Restraint and Care in Designating Material for Protection. Each Party or 22 Non-Party that designates information or items for protection under this Order must take care to 23 limit any such designation to specific material that qualifies under the appropriate standards. The 24 Designating Party must designate for protection only those parts of material, documents, items, or 25 oral or written communications that qualify – so that other portions of the material, documents, 26 items, or communications for which protection is not warranted are not swept unjustifiably within 27 the ambit of this Order. 28 3 1 Mass, indiscriminate, or routinized designations are prohibited. Designations that are shown 2 to be clearly unjustified or that have been made for an improper purpose (e.g., to unnecessarily 3 encumber or retard the case development process or to impose unnecessary expenses and burdens on 4 other parties) expose the Designating Party to sanctions. 5 If it comes to a Designating Party’s attention that information or items that it designated for 6 protection do not qualify for protection, that Designating Party must promptly notify all other Parties 7 that it is withdrawing the mistaken designation. 8 9 5.2 Manner and Timing of Designations. Except as otherwise provided in this Order (see, e.g., second paragraph of section 5.2(a) below), or as otherwise stipulated or ordered, 10 Disclosure or Discovery Material that qualifies for protection under this Order must be clearly so 11 designated before the material is disclosed or produced. 12 13 Designation in conformity with this Order requires: (a) for information in documentary form (e.g., paper or electronic documents, but 14 excluding transcripts of depositions or other pretrial or trial proceedings), that the Producing Party 15 affix the legend “CONFIDENTIAL” to each page that contains protected material. If only a portion 16 or portions of the material on a page qualifies for protection, the Producing Party also must clearly 17 identify the protected portion(s) (e.g., by making appropriate markings in the margins). 18 A Party or Non-Party that makes original documents or materials available for inspection need not 19 designate them for protection until after the inspecting Party has indicated which material it would 20 like copied and produced. During the inspection and before the designation, all of the material made 21 available for inspection shall be deemed “CONFIDENTIAL.” After the inspecting Party has 22 identified the documents it wants copied and produced, the Producing Party must determine which 23 documents, or portions thereof, qualify for protection under this Order. Then, before producing the 24 specified documents, the Producing Party must affix the “CONFIDENTIAL” legend to each page 25 that contains Protected Material. If only a portion or portions of the material on a page qualifies for 26 protection, the Producing Party also must clearly identify the protected portion(s) (e.g., by making 27 appropriate markings in the margins). 28 (b) for testimony given in deposition or in other pretrial or trial proceedings, that the 4 1 Designating Party identify on the record, before the close of the deposition, hearing, or other 2 proceeding, all protected testimony. (c) for information produced in some form other than documentary and for any other 3 4 tangible items, that the Producing Party affix in a prominent place on the exterior of the container or 5 containers in which the information or item is stored the legend “CONFIDENTIAL.” If only a 6 portion or portions of the information or item warrant protection, the Producing Party, to the extent 7 practicable, shall identify the protected portion(s). 5.3 8 9 Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to designate qualified information or items does not, standing alone, waive the Designating Party’s 10 right to secure protection under this Order for such material. Upon timely correction of a 11 designation, the Receiving Party must make reasonable efforts to assure that the material is treated in 12 accordance with the provisions of this Order. 13 6. 14 CHALLENGING CONFIDENTIALITY DESIGNATIONS 6.1 Timing of Challenges. Any Party or Non-Party may challenge a designation of 15 confidentiality at any time. Unless a prompt challenge to a Designating Party’s confidentiality 16 designation is necessary to avoid foreseeable, substantial unfairness, unnecessary economic burdens, 17 or a significant disruption or delay of the litigation, a Party does not waive its right to challenge a 18 confidentiality designation by electing not to mount a challenge promptly after the original 19 designation is disclosed. 20 6.2 Meet and Confer. The Challenging Party shall initiate the dispute resolution process 21 by providing written notice of each designation it is challenging and describing the basis for each 22 challenge. To avoid ambiguity as to whether a challenge has been made, the written notice must 23 recite that the challenge to confidentiality is being made in accordance with this specific paragraph 24 of the Protective Order. The parties shall attempt to resolve each challenge in good faith and must 25 begin the process by conferring directly (in voice to voice dialogue; other forms of communication 26 are not sufficient) within 14 days of the date of service of notice. In conferring, the Challenging 27 Party must explain the basis for its belief that the confidentiality designation was not proper and 28 must give the Designating Party an opportunity to review the designated material, to reconsider the 5 1 circumstances, and, if no change in designation is offered, to explain the basis for the chosen 2 designation. A Challenging Party may proceed to the next stage of the challenge process only if it 3 has engaged in this meet and confer process first or establishes that the Designating Party is 4 unwilling to participate in the meet and confer process in a timely manner. 6.3 5 Judicial Intervention. If the Parties cannot resolve a challenge without court 6 intervention, the Designating Party shall file and serve a motion to retain confidentiality under Civil 7 Local Rule 7 (and in compliance with Civil Local Rule 79-5, if applicable) within 21 days of the 8 initial notice of challenge or within 14 days of the parties agreeing that the meet and confer process 9 will not resolve their dispute, whichever is earlier. Each such motion must be accompanied by a 10 competent declaration affirming that the movant has complied with the meet and confer 11 requirements imposed in the preceding paragraph. Failure by the Designating Party to make such a 12 motion including the required declaration within 21 days (or 14 days, if applicable) shall 13 automatically waive the confidentiality designation for each challenged designation. In addition, the 14 Challenging Party may file a motion challenging a confidentiality designation at any time if there is 15 good cause for doing so, including a challenge to the designation of a deposition transcript or any 16 portions thereof. Any motion brought pursuant to this provision must be accompanied by a 17 competent declaration affirming that the movant has complied with the meet and confer 18 requirements imposed by the preceding paragraph. 19 The burden of persuasion in any such challenge proceeding shall be on the Designating 20 Party. Frivolous challenges, and those made for an improper purpose (e.g., to harass or impose 21 unnecessary expenses and burdens on other parties) may expose the Challenging Party to sanctions. 22 Unless the Designating Party has waived the confidentiality designation by failing to file a motion to 23 retain confidentiality as described above, all parties shall continue to afford the material in question 24 the level of protection to which it is entitled under the Producing Party’s designation until the court 25 rules on the challenge. 26 7. 27 28 ACCESS TO AND USE OF PROTECTED MATERIAL 7.1 Basic Principles. A Receiving Party may use Protected Material that is disclosed or produced by another Party or by a Non-Party in connection with this case only for prosecuting, 6 1 defending, or attempting to settle this litigation. Such Protected Material may be disclosed only to 2 the categories of persons and under the conditions described in this Order. When the litigation has 3 been terminated, a Receiving Party must comply with the provisions of section 13 below (FINAL 4 DISPOSITION). 5 6 7 Protected Material must be stored and maintained by a Receiving Party at a location and in a secure manner that ensures that access is limited to the persons authorized under this Order. 7.2 Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise ordered by 8 the court or permitted in writing by the Designating Party, a Receiving Party may disclose any 9 information or item designated “CONFIDENTIAL” only to: 10 (a) the Receiving Party’s Outside Counsel of Record in this action, as well as employees 11 of said Outside Counsel of Record to whom it is reasonably necessary to disclose the information for 12 this litigation and who have signed the “Acknowledgment and Agreement to Be Bound” that is 13 attached hereto as Exhibit A; 14 (b) the officers, directors, and employees (including House Counsel) of the Receiving 15 Party to whom disclosure is reasonably necessary for this litigation and who have signed the 16 “Acknowledgment and Agreement to Be Bound” (Exhibit A); 17 (c) Experts (as defined in this Order) of the Receiving Party to whom disclosure is 18 reasonably necessary for this litigation and who have signed the “Acknowledgment and Agreement 19 to Be Bound” (Exhibit A); 20 (d) the court and its personnel; 21 (e) court reporters and their staff, professional jury or trial consultants, mock jurors, and 22 Professional Vendors to whom disclosure is reasonably necessary for this litigation and who have 23 signed the “Acknowledgment and Agreement to Be Bound” (Exhibit A); 24 (f) during their depositions, witnesses in the action to whom disclosure is reasonably 25 necessary and who have signed the “Acknowledgment and Agreement to Be Bound” (Exhibit A), 26 unless otherwise agreed by the Designating Party or ordered by the court. Pages of transcribed 27 deposition testimony or exhibits to depositions that reveal Protected Material must be separately 28 bound by the court reporter and may not be disclosed to anyone except as permitted under this 7 1 Protective Order. (g) the author or recipient of a document containing the information or a custodian or 2 3 other person who otherwise possessed or knew the information. 4 8. PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER 5 LITIGATION 6 If a Party is served with a subpoena or a court order issued in other litigation that compels 7 disclosure of any information or items designated in this action as “CONFIDENTIAL,” that Party 8 must: (a) promptly notify in writing the Designating Party. Such notification shall include a 9 10 copy of the subpoena or court order; (b) promptly notify in writing the party who caused the subpoena or order to issue in the 11 12 other litigation that some or all of the material covered by the subpoena or order is subject to this 13 Protective Order. Such notification shall include a copy of this Protective Order; and (c) cooperate with respect to all reasonable procedures sought to be pursued by the 14 15 Designating Party whose Protected Material may be affected. If the Designating Party timely seeks a protective order, the Party served with the subpoena 16 17 or court order shall not produce any information designated in this action as “CONFIDENTIAL” 18 before a determination by the court from which the subpoena or order issued, unless the Party has 19 obtained the Designating Party’s permission. The Designating Party shall bear the burden and 20 expense of seeking protection in that court of its confidential material – and nothing in these 21 provisions should be construed as authorizing or encouraging a Receiving Party in this action to 22 disobey a lawful directive from another court. 23 9. 24 25 A NON-PARTY’S PROTECTED MATERIAL SOUGHT TO BE PRODUCED IN THIS LITIGATION (a) The terms of this Order are applicable to information produced by a Non-Party in this 26 action and designated as “CONFIDENTIAL.” Such information produced by Non-Parties in 27 connection with this litigation is protected by the remedies and relief provided by this Order. 28 Nothing in these provisions should be construed as prohibiting a Non-Party from seeking additional 8 1 protections. 2 (b) In the event that a Party is required, by a valid discovery request, to produce a Non- 3 Party’s confidential information in its possession, and the Party is subject to an agreement with the 4 Non-Party not to produce the Non-Party’s confidential information, then the Party shall: (1) promptly notify in writing the Requesting Party and the Non-Party that some or 5 6 all of the information requested is subject to a confidentiality agreement with a Non-Party; (2) promptly provide the Non-Party with a copy of the Protective Order in this 7 8 litigation, the relevant discovery request(s), and a reasonably specific description of the information 9 requested; and 10 (3) make the information requested available for inspection by the Non-Party. 11 (c) If the Non-Party fails to object or seek a protective order from this court within 14 12 days of receiving the notice and accompanying information, the Receiving Party may produce the 13 Non-Party’s confidential information responsive to the discovery request. If the Non-Party timely 14 seeks a protective order, the Receiving Party shall not produce any information in its possession or 15 control that is subject to the confidentiality agreement with the Non-Party before a determination by 16 the court. Absent a court order to the contrary, the Non-Party shall bear the burden and expense of 17 seeking protection in this court of its Protected Material. 18 10. UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL If a Receiving Party learns that, by inadvertence or otherwise, it has disclosed Protected 19 20 Material to any person or in any circumstance not authorized under this Protective Order, the 21 Receiving Party must immediately (a) notify in writing the Designating Party of the unauthorized 22 disclosures, (b) use its best efforts to retrieve all unauthorized copies of the Protected Material, (c) 23 inform the person or persons to whom unauthorized disclosures were made of all the terms of this 24 Order, and (d) request such person or persons to execute the “Acknowledgment and Agreement to 25 Be Bound” that is attached hereto as Exhibit A. 26 11. INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED 27 MATERIAL 28 When a Producing Party gives notice to Receiving Parties that certain inadvertently produced 9 1 material is subject to a claim of privilege or other protection, the obligations of the Receiving Parties 2 are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This provision is not intended to 3 modify whatever procedure may be established in an e-discovery order that provides for production 4 without prior privilege review. Pursuant to Federal Rule of Evidence 502(d) and (e), insofar as the 5 parties reach an agreement on the effect of disclosure of a communication or information covered by 6 the attorney-client privilege or work product protection, the parties may incorporate their agreement 7 in the stipulated protective order submitted to the court. 8 12. 12.1 9 10 MISCELLANEOUS Right to Further Relief. Nothing in this Order abridges the right of any person to seek its modification by the court in the future. 12.2 11 Filing Protected Material. Without written permission from the Designating Party or a 12 court order secured after appropriate notice to all interested persons, a Party may not file in the 13 public record in this action any Protected Material. A Party that seeks to file under seal any Protected 14 Material must comply with Civil Local Rule 79-5. Protected Material may only be filed under seal 15 pursuant to a court order authorizing the sealing of the specific Protected Material at issue. Pursuant 16 to Civil Local Rule 79-5, a sealing order will issue only upon a request establishing that the 17 Protected Material at issue is privileged, protectable as a trade secret, or otherwise entitled to 18 protection under the law. If a Receiving Party's request to file Protected Material under seal pursuant 19 to Civil Local Rule 79-5(d) is denied by the court, then the Receiving Party may file the information 20 in the public record pursuant to Civil Local Rule 79-5(e) unless otherwise instructed by the court. 21 13. 22 FINAL DISPOSITION Within 60 days after the final disposition of this action, as defined in paragraph 4, each 23 Receiving Party must return all Protected Material to the Producing Party or destroy such material. 24 As used in this subdivision, “all Protected Material” includes all copies, abstracts, compilations, 25 summaries, and any other format reproducing or capturing any of the Protected Material. Whether 26 the Protected Material is returned or destroyed, the Receiving Party must submit a written 27 certification to the Producing Party (and, if not the same person or entity, to the Designating Party) 28 by the 60 day deadline that (1) identifies (by category, where appropriate) all the Protected Material 10 1 that was returned or destroyed and (2) affirms that the Receiving Party has not retained any copies, 2 abstracts, compilations, summaries or any other format reproducing or capturing any of the Protected 3 Material. Notwithstanding this provision, Counsel are entitled to retain an archival copy of all 4 pleadings, motion papers, trial, deposition, and hearing transcripts, legal memoranda, 5 correspondence, deposition and trial exhibits, expert reports, attorney work product, and consultant 6 and expert work product, even if such materials contain Protected Material. Any such archival copies 7 that contain or constitute Protected Material remain subject to this Protective Order as set forth in 8 Section 4 (DURATION). 9 IT IS SO ORDERED. 10 11 Dated: December 8, 2017 12 13 JACQUELINE SCOTT CORLEY United States Magistrate Judge 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 11 1 EXHIBIT A 2 ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND 3 I, _____________________________ [print or type full name], of _________________ [print or 4 type full address], declare under penalty of perjury that I have read in its entirety and understand the 5 Protective Order that was issued by the United States District Court for the Northern District of 6 California on [date] in the case of ___________ [insert formal name of the case and the number 7 and initials assigned to it by the court]. I agree to comply with and to be bound by all the terms of 8 this Protective Order and I understand and acknowledge that failure to so comply could expose me to 9 sanctions and punishment in the nature of contempt. I solemnly promise that I will not disclose in 10 any manner any information or item that is subject to this Protective Order to any person or entity 11 except in strict compliance with the provisions of this Order. 12 I further agree to submit to the jurisdiction of the United States District Court for the Northern 13 District of California for the purpose of enforcing the terms of this Protective Order, even if such 14 enforcement proceedings occur after termination of this action. 15 I hereby appoint __________________________ [print or type full name] of 16 _______________________________________ [print or type full address and telephone number] as 17 my California agent for service of process in connection with this action or any proceedings related 18 to enforcement of this Protective Order. 19 20 Date: ______________________________________ 21 City and State where sworn and signed: _________________________________ 22 23 Printed name: _______________________________ 24 25 Signature: __________________________________ 26 27 28 12

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