Duffield v. Commissioner of Social Security

Filing 25

ORDER granting in part and denying in part 20 Motion for Attorney Fees. Signed by Magistrate Judge Monte C. Richardson on 10/14/2016. (ADM)

UNITED STATES DISTRICT COURT
MIDDLE DISTRICT OF FLORIDA
JACKSONVILLE DIVISION
DORA MATTIE DUFFIELD,
Plaintiff,
v.

CASE NO. 3:15-cv-1065-J-MCR

CAROLYN W. COLVIN, Commissioner
of the Social Security Administration,
Defendant.
________________________________/
ORDER
THIS CAUSE is before the Court on Plaintiff’s Motion for Attorney’s Fees
Pursuant to the Equal Access to Justice Act (“EAJA”), 28 U.S.C. § 2412
(“Motion”) (Doc. 20), Defendant’s Opposition thereto (Doc. 21), and Plaintiff’s
Reply (Doc. 24). For the reasons stated herein, the Motion is due to be
GRANTED in part and DENIED in part.
Pursuant to Section 2412(d) of EAJA, 28 U.S.C. § 2412(d), Plaintiff makes
a timely request for an award of attorney’s fees in the amount of $5,888.78 and
postage expenses in the amount of $37.53. Defendant does not dispute that
Plaintiff is entitled to an award of fees and expenses in this case. However,
Defendant argues that the fee award should be reduced because: (1) two of the
three attorneys who worked on this case are not admitted to practice before this
Court and, therefore, they should be compensated at the customary paralegal
rate in this District; (2) any fees should not include compensation for work not

normally done by attorneys, such as clerical tasks; (3) any fees should not
include compensation for hours not reasonably spent; and (4) Plaintiff has not
established that the customary paralegal rate in this District is $100 per hour.
EAJA sets forth the following requirements for an award of fees:
(d)(1)(A) Except as otherwise specifically provided by statute, a court
shall award to a prevailing party other than the United States fees
and other expenses . . . , incurred by that party in any civil action . . .,
including proceedings for judicial review of agency action, brought by
or against the United States in any court having jurisdiction of that
action, unless the court finds that the position of the United States
was substantially justified or that special circumstances make an
award unjust.
28 U.S.C. § 2412. In addition, EAJA limits the parties eligible to recover fees to
those “whose net worth did not exceed $2,000,000 at the time the civil action was
filed.” 28 U.S.C. § 2412(d)(2)(B).
It is undisputed that Plaintiff, having obtained a sentence four reversal of a
denial of benefits and remand, is a “prevailing party.” Shalala v. Schaefer, 509
U.S. 292, 300-02 (1993). Furthermore, Defendant does not dispute that Plaintiff
is entitled to an award of fees in this case. In light of the lack of opposition on this
issue, the undersigned will not find that Defendant’s position was substantially
justified. Moreover, there are no special circumstances which would make an
award of fees unjust. In addition, Plaintiff’s “net worth was less than
$2,000,000.00 when the civil action was filed.” (Doc. 20 at 3.) Therefore, Plaintiff
is entitled to an award of EAJA fees.

2

In regard to the amount of attorney’s fees to be awarded, EAJA requires
that the fees be “reasonable.” 28 U.S.C. § 2412(d)(2)(A). In explanation of this
standard, EAJA reads:
The amount of fees awarded . . . shall be based upon prevailing
market rates for the kind and quality of the services furnished . . .
[and] attorney fees shall not be awarded in excess of $125 per hour
unless the court determines that an increase in the cost of living or a
special factor, such as the limited availability of qualified attorneys for
the proceedings involved, justifies a higher fee.
Id.
The Motion reflects that Plaintiff’s attorneys’ rate was $189.30 per hour1 for
work performed in 2015 and 2016 by Suzanne Harris, Esq. (20.8 hours), Howard
Olinsky, Esq. (1.25 hours), and Paul Eaglin, Esq. (4.7 hours); and the paralegal
rate was $100.00 per hour for work performed by Shannon Persse (3.1 hours),
Sara Havener (0.75 hours), Michael Smith (1.3 hours), Michelle Callahan (2
hours), and Jessica Mills (1.1 hours). Multiplying these hourly rates by the
respective hours spent on the case produces a fee of $5,063.78 for the attorneys’
work and $825.00 for the paralegals’ work. Defendant makes several arguments
for a reduction of the requested fees.
Defendant first argues that because Mr. Olinsky and Mr. Eaglin are not
admitted to practice in this Court and their names do not appear in any document
1

As this rate is higher than the statutory maximum, Plaintiff’s attorneys are
seeking a cost of living adjustment. The Court finds this rate to be reasonable
and the cost of living adjustment warranted only with respect to Ms. Harris’s
services in the case.
3

filed with the Court prior to the present Motion, their services should not be
compensated at an attorney rate, but rather at the prevailing paralegal rate. The
Court agrees with Defendant that as out-of-state attorneys who are not members
of the Bar of this Court and have not sought permission to appear pro hac vice in
this case, Mr. Olinsky and Mr. Eaglin should be compensated at the prevailing
paralegal rate. See Bumgardner v. Comm’r of Soc. Sec., Case No.: 6:12-cv-18Orl-31TBS, 2014 WL 5426538, *4 (M.D. Fla. Oct. 21, 2014) (finding under similar
circumstances that a “[r]eduction of counsel’s hourly rate to that of a paralegal is
an appropriate sanction to preserve the integrity of this Court’s local rules while
still allowing compensation for legal work that was competently performed”);
Riggins v. Astrue, Case No.: 3:09-cv-856-J-TEM, 2011 WL 2119338, *3 (M.D.
Fla. May 27, 2011) (“Since Mr. Martin and Ms. Naides have not been granted
permission to serve as counsel in this matter, they should not be compensated as
attorneys. The Court, therefore, finds that Mr. Martin and Ms. Naides are entitled
to a fee appropriate for paralegals.”).
The next question before the Court is what is the prevailing paralegal rate
in this District.2 Although Plaintiff submits it is $100 per hour, Defendant argues it
is no more than $75 per hour. As Plaintiff has not cited any decisions from the
Middle District of Florida awarding $100 per hour for paralegal work in the Social
2

In Richlin Security Service Company v. Chertoff, the Supreme Court held that
“a prevailing party that satisfies EAJA’s other requirements may recover its paralegal
fees from the Government at prevailing market rates.” 553 U.S. 571, 590 (2008).
4

Security context, and the courts in both Bumgardner and Riggins found $75 per
hour to be a reasonable rate for paralegal services in this District, the Court finds
it appropriate to reduce the paralegal rate in this case to $75 per hour. See
Bumgardner, 2014 WL 5426538 at *4 (“The Commissioner recommends a rate of
$75 per hour which I find to be within the reasonable range for work performed by
paralegals in this district.”); Riggins, 2011 WL 2119338 at *3 (same); see also
Martin-Johnson v. Colvin, Case No.: 3:14-cv-1331-J-MCR (M.D. Fla. Apr. 8,
2016) (finding an hourly rate of $60.00 for paralegal work to be reasonable).
Defendant further argues that any fees should not include compensation
for work not normally done by attorneys, such as clerical tasks, and
compensation for hours not reasonably spent. Specifically, Defendant seeks to
exclude 3.35 hours spent by paralegals on the following tasks:
•

7/14/2015: 0.6

•
•

8/13/2015: 0.7
8/14/2015: 0.1

•
•
•
•

Files received, reviewed and processed
from referral source for attorney rev.

FDC prospect packet created and sent
Last Page of In Forma Pauperis application
received via fax
8/27/2015: 0.6
Draft and file complaint, civil cover sheet,
letter to clerk
8/28/2015: 0.1
Download fedex receipt delivery to clerk for
proof of service
9/14/2015: 0.5
Draft corrected proposed summons and
USM-285 Forms, letter to the clerk
11/13/2015: 0.75 Download, file & save transcript

Defendant argues that these tasks are clerical and, therefore, should not be
compensated. Plaintiff responds that these tasks were necessary to the litigation
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because they involved, inter alia, communication with the referral source that
would normally be performed by an attorney, preparing the federal court prospect
packet, communicating with the client, drafting the complaint and summons, and
filing and saving the transcript for easier review and preparation of the brief.
Some courts in this District have found such tasks compensable, while
other courts have reached a contrary conclusion. Compare Robinson v. Comm’r
of Soc. Sec., Case No.: 2:14-cv-391-FtM-CM (M.D. Fla. Jan. 4, 2016)
(reimbursing time spent preparing the service of process and reviewing the
answer); Vargas v. Comm’r of Soc. Sec., Case No.: 6:13-cv-1683-Orl-41TBS
(M.D. Fla. Mar. 10, 2015) (report and recommendation adopted on Aug. 7, 2015)
(reimbursing time spent communicating with the administrative attorney and the
client, reviewing the return of service, and reading the scheduling order, among
others); with Phillips v. Colvin, Case No.: 3:12-cv-661-J-34MCR (M.D. Fla. Mar.
31, 2014) (report and recommendation adopted on May 5, 2014) (disallowing
time spent on, inter alia, preparing and sending forms to the client to initiate the
case, filing the Complaint, the IFP, and the service forms, and preparing the
transcript); Huntley v. Comm’r of Soc. Sec., Case No.: 6:12-cv-613-Orl-37TBS
(M.D. Fla. Oct. 1, 2013) (report and recommendation adopted on Nov. 8, 2013)
(“Preparation of the complaint should be compensable, but because counsel has
not separated his billing statement into more individual tasks, the Court cannot
tell how much time counsel spent on preparing the complaint as opposed to
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drafting the summons and civil cover sheet. . . . [Also], the 3.7 hours claimed as
administrative work are not compensable because Plaintiff does not identify who
performed the administrative work, and the work is clerical in nature.”).
Here, Plaintiff has adequately established that the tasks for which she
seeks reimbursement are traditionally performed by an attorney and, therefore,
compensable at the paralegal rate of $75 per hour. See Jean v. Nelson, 863
F.2d 759, 778 (11th Cir. 1988) (affirming the district court’s decision to reimburse
time spent by paralegals and law clerks where the work was normally performed
by an attorney).3 Therefore, the Court will exercise its discretion to allow
reimbursement for the 3.35 hours of paralegal time.
Defendant also challenges a portion of the time spent by paralegals and
Mr. Eaglin as not reasonably spent. First, Defendant asks the Court to disallow
0.5 hours of paralegal time spent before preparing and filing the complaint,
namely:
•

7/14/2015: 0.2

•

7/27/2015: 0.3

Correspondence to Client re: Referral of
Acknowledgment Letter
Telephone Call to Client re: Federal Debt
Check

Secondly, Defendant asks the Court to disallow 0.7 hours spent by Mr. Eaglin
reviewing short, standard documents, namely:
•

9/18/2015: 0.2

Review summons issued

3

Defendant has not sought to file a surreply to address Plaintiff’s detailed
explanation in the Reply as to why each of these tasks is compensable.
7

•
•
•
•

9/23/2015: 0.1
9/28/2015: 0.1
9/28/2015: 0.1
11/16/2015: 0.1

•

11/16/2015: 0.1

Review summons returned executed USAO
Review proof of service OGC
Review proof of service Attorney General
Review order approving consent to
Magistrate
Review order case reassigned to
Magistrate

Plaintiff agrees that 0.2 hours spent on correspondence on 7/14/2015 is not
compensable, but explains that the time spent on the federal debt check is
compensable because the existence of a federal debt would partially or
completely eliminate any EAJA award. Because the Court agrees with Plaintiff
that the time spent on the federal debt check relates to this litigation, the Court
will allow the 0.3 hours sought, even though the time was spent before the
Complaint was filed. See, e.g., Caylor v. Astrue, 769 F. Supp. 2d 1350, 1353
(M.D. Fla. 2011). As agreed by the parties, the Court will disallow the 0.2 hours
spent on correspondence on 7/14/2015.
With respect to the 0.7 hours spent by Mr. Eaglin, Plaintiff points out that
six minutes is simply the lowest billable increment and that it is counsel’s
responsibility to be apprised of docket entries, including routine ones. The Court
agrees with Plaintiff. The time spent on these tasks is not unreasonable and it is
counsel’s responsibility to make sure that service of process was perfected and to
be apprised of any orders entered on the docket, even routine ones. See, e.g.,
Vargas, Case No.: 6:13-cv-1683-Orl-41TBS, at *4 (“Other of the claimed time
entries are for less intellectually demanding work that attorneys are still expected
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to do including reviewing the return of service to insure that the defendant was
properly served. . . . Similarly, the Court expects the attorneys practicing before it
to read its orders, including scheduling orders. . . . Finally, it is reasonable for
counsel to review, if only briefly, the Notice of Pendency of Related Cases before
submitting it to the Court.”).
Accordingly, after the reductions, Plaintiff will be compensated for attorney
and paralegal fees as follows:
Timekeeper

Hourly Rate

Hours Worked

Total

Suzanne Harris

$189.30

20.8

$3,937.44

Howard Olinsky

$75.00

1.25

$93.75

Paul Eaglin

$75.00

4.7

$352.50

Shannon Persse

$75.00

3.1

$232.50

Sara Havener

$75.00

0.75

$56.25

Michael Smith

$75.00

1.3

$97.50

Michelle Callahan

$75.00

2

$150.00

Jessica Mills

$75.00

0.9

$67.50

TOTAL:

$4,987.44

Finally, Plaintiff seeks reimbursement for $37.53 expended for sending the
Complaint and summons via Federal Express to the Clerk of Court for filing. (See
Doc. 20-11.) Defendant does not object as long as the Court couches the Order
in terms of expenses, because postage or mail fees are considered expenses,
rather than costs. In light of the lack of opposition, the Court will allow

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reimbursement of Plaintiff’s postage fees in the amount of $37.53 as expenses.
See Riggins, 2011 WL 2119338 at *5 (awarding $9 for expenses incurred from
courier deliveries).
Accordingly, it is ORDERED:
1.

The Motion (Doc. 20) is GRANTED in part and DENIED in part.

2.

The Clerk of Court is directed to enter judgment in favor of Plaintiff

and against Defendant in the amount of $4,987.44 for attorney’s fees and $37.53
for expenses.
3.

The Commissioner will determine whether Plaintiff owes a debt to

the government. If the United States Department of the Treasury determines that
Plaintiff does not owe such a debt, the government will accept Plaintiff’s
assignment of EAJA fees and pay the fees directly to Plaintiff’s counsel.
DONE AND ORDERED at Jacksonville, Florida, on October 14, 2016.

Copies to:
Counsel of Record

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