City of Winter Haven v. Cleveland Indians Baseball Company Limited Partnership

Filing 295

US District Court Middle District of Florida PLAINTIFFS' EXHIBIT Exhibit Number: 1 6 . 0 8 6:06md01769ACCDAB In Re: Seroquel Products Liability Litigation Date Identified: Date Admitted:

Exhibit 16.08

Jaffe J o n a t h a n
From: Sent: To: Cc: Subjectr
Pederson, Mike T u e s d a yJune05, 20071:29PM , 'Freebery, James 'Dupre, J.'; Andrew' 'Rhonda 'Chuck Jaffe, Jonathan; Radliff; Hunger' l T issues theirstatus. and

V i aE-mail: M r .James Freebery J. McCarter&English C i t i z e nBank s Building Market 18th 9 1 9North Street Floor DE W l m i n g t o n , 19801
M r .James Freebery: J. on P e r our previous havecometo an agreement several the discussion, parties i s s u e sthat were raisedin our previous meetand conferon May30, 2007. Further,we belowthat w i l l speakagainon June5, 2007 concerning severalof the issuesoutlined required furtherfollow-upon the requested information C o r r e c t e dLoad File l . Defendants have agreedthat corrected load files, along with their counterpart productions be resentto the Plaintiffs, . L F P and .DATfiles for all previous will T h e Plaintiffs needan estimate whenthiswill be done. still on 2 . Corrections prior load files should include all changesagreed to by the of D e f e n d a n t sas it pertains to the consistencyof the MetaDataand Bates numbering system Consistencv of MetaData l. Defendants have agreed that correctedtoad files, along with their counterpart productions be resentto the Plaintifb . L F P and .DATfiles for all previous will with consistent w h i c hwill makethe fieldheadings and Batesnumbers consistent N O extraneous spaces, characters. or dashes, 2 . Defendants have agreedthat future labelingof Bates numberswill have NO shouldbe in extraneous dashes, spaces, or characters, all Batesnumbers and t h eform:MSER0484646. haveagreed fieldshould 3 . Defendants that namesof all SOURCE the Metadata in . b e separated consistently 4 . Defendants haveagreed consistently to labelthefieldnames. a. lf Defendantschoose to use the label"Begin Bates," and "End theywitl consistentlyuse these terms to the exclusion of all other

Bates," labels such as
" B e g i n n i nBates." g

Fields SwappedMetaData

productions 1 . Defendants custodial agreedto checkeach .DATfile for all previous and l P 1 through1P14, swapped for Metadata fieldsand information to makeany which load files contained c o r r e c t i o n sDefendants . have agreedto tell plaintiffs swappedfields.The Plaintiffs needan estimateon whenthis will be done. still 2 . Defendantshave agreed to checkall future productionsand make all corrections. P a q eBreaks

pagebreaks all productions for 1 . Defendants havepromised provide to for productions lP1 fromall previous d o c u m e n t thatare 10 or morepagesin length s documents. t h r o u g hlP14in the extracted filesfor non-redacted text for 2 . Defendants agreed put pagebreaksin all futureproductions documents to pagesin length, all productions i.e. after|P14. t h a tare 10 or more 3. Ptaintiffs haveagreedto acceptthe inherenterror ratefor this process. 4 . Defendants not guarantee proposal's do this success. with the correctedextracted text 5. Plaintiffs haveagreedto acceptone production pagebreaks. files containing files,as the havesaidthat pagebreaks notan issuefor redacted 6 . Defendants are putspagebreaksin the process process OCR underlying redaction the documents. Excel Spreadsheets

Excel with 1 . Defendants agreed provide to Plaintiffs copiesof all incomplete previously Miller. Rodney as in documents notedand addressed an e-mailto D e f e n d a n tare stillinvestigating causeof this problem will notiff s and the spreadsheets additional P l a i n t i f f whether s determined theyhaveconclusively were affected. problems will the 2 . lt was suggested avoidfuturesimilar Defendants change to p a r a m e t e rof TIFF-ed s to dimensions regards Excelfiles,so thata complete with printable. E x c e ltablecan be viewed, evenif not 3 . Another Plaintiffs a nativereadonlyimageof the with was suggestion to provide Excelfile. 4 . Jonathan Jaffealsosuggested he couldprovide Macrothatallowsthe a that by to copytheseExcellSpread Sheets thattheyare readable so Defendants Defendants are P l a i n t i f f s avoids Metadata the concerns the Defendants. of and checking withtheirvendorandwill get backto Plaintiffs this. on

O b i e c t i v eCodinq
2L9

was 1 . Defendants unsure objective documents were if hardcopy coding native on d o n e , haveagreed provide but to with exists. Plaintiffs a copyif suchcoding
P r i v i l e q eLoqs

a logsthatwill include 1 . D e f e n d a n tagreed provide s to Plaintiffs privilege with to already SOURCE and a BatesNumber thatcorresponds the documents p r o d u c e d the Defendants. by with the 2 . Defendants also agreedto use besteffortsto providePlaintiffs privilege p r o d u c t i o n otherprivilege to havenot promised produce of logs.They l o g sfasterthanwhat is required underCMO2. pulled a J. D e f e n d a n thaveagreed investigate to produce log of documents s to how Theyhave f o r review substitute the lackof gapsin the Batesproduction, for to proposed Jonathan Jaffeand get backto the by a g r e e d investigate solution to the Plaintiffs, Redaction Loqs

information. of to labeling redaction 1 . D e f e n d a n tagreed provide s consistent withtheircounterpart s loadfiles,along 2 . D e f e n d a n thaveagreed thatcorrected productions be resent the Plaintiffs. will to . L F Pand .DATfilesfor all previous numbers haveNO will of 3 . D e f e n d a n thaveagreed s thatfuturelabeling Bates shouldbe in and e x t r a n e o udashes, s spaces, characters, all Batesnumbers or t h e form:MSER0484646. logs redaction thatwill logs,Defendants to 4 . A s withthe privilege agreed provide to the related thatcorresponds i n c l u d e SOURCE the Batesnumber a and documents. on redactions a futuredocument 5 . D e f e n d a n thaveagreed lookintocoding s to p a g elevelinstead a document of levelas is donepresently.

B l a n kDocuments

that 1 . Plaintiffs haveprovidedseveral examples documents are blankwith of shouldnot be blank. the c o r r e s p o n d i nMetadata suggests document g that D e f e n d a n tare speaking theirvendoraboutthis issueandwill get backto the s to Plaintifis. with that 2 . D e f e n d a n thaveexplained Plaintiffs documents listings say s to that ' D o c u m e nis Blank,' the imageare dueto personal t customization e-mails of in w i t hvarious designed document boarders, a. with a list of 'File Names' Defendants haveagreedto providethe Plaintiffs to is c o r r e l a t e the 'Document Blank'images.
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lP10Production l lP10,the folder Defendants haveexplained the Plaintiffs in production that to "remaining non-produced 04290"was a correction a vendorerror to CANDA

withinthe 1 . D e f e n d a n thaveexplained the Plaintiffs documents s contained to that process. Defendants expect CANDAdatabaseare cunentlyin the production that thesedocuments be readyby June 8, 2007 and forwarded will to P l a i n t i f f s June9, 2007. on F o r e i q nLanquageDocuments 1 . D e f e n d a n tproduced for s foreignlanguage documents the 80 custodians i d e n t i f i e d date. to s usedwithin 2 . D e f e n d a n tprovided breakdown the different a of foreignlanguages appears in t h e s edocuments the number documents and wereeachlanguage of t h e documents. willdiscuss translation saiddocuments. for 3 . T h e parties the

Documents 3 0 ( b X 6Deposition )

for disclosed the 1 . Defendants agreed Batesnumber to and provide documents all 30(bX6)depositions an electronic in format. OutstandinElssues T h e parties discussed following issuesand did not reachan understanding to as the how they can be resolved. 1 . The issueof howa custodial is certified complete stillof concern. is file from a . For example, a namedcustodian deleted if has e-mailsor otherdocuments his system, Plaintiffswill not know that unless they are producedin another custodialfile. Tom Munnoagreed this couldhappen. of b . Defendants createdand implemented list of searchtermsfor the production a documents withoutconsulting Plaintiffs. Clearlythe Courtand the Plaintiffs the of importanceof the search terms in the development the r e c o g n i z ethe production.lf the searchis limitedto the termsas presented the document by it from the D e f e n d a n t s is very likelythat important will documents be excluded p r o d u c t i o n Further . consultation Defendants with vendoris required. 2. Plaintiffsrequesteddocumentsthat the custodianhas accessto, or works with, t h a t are relatedto Seroquel,but may not be in the SOLE custodyof a particular c u s t o d i a nThesedocuments not found in a database, rathera commonhard . are but d r i v ewhereeveryone a particular on teamcan access, createand or storedocuments.
227

in It doesnotlookas if Defendants typeof documents theirCertification covered these is o f Completeness. Further vendor required. consultation Defendants with for 3. Plaintiffsraised the issue of how documents are redactedor identified p r i v i l e g ePlaintiffs . separate from and understand documents pulled identified these are from t h ecustodialfile. Plaintiffs thisas a problem thedocuments removed once see as the the file do not givethe reviewer context howtheywerekeptand it impedes in any position flow of the review.Defendant's the was that theirmethod Batesstamping of to within documents reviewing samedoesnot allowfor the documents remain and of have statedthat the the custodial production a whole.However, file Defendants as Source codeis provided fromthatPlaintiffs'will whereandfromwhat and knowexactly and C u s t o d i afile the document l was pulledfrom. Furtherreviewby Ptaintiffs c o n s u l t a t i o n Defendantsrequired. with is ProductionKev 1. Plaintiffs numbering the by agreed provide to Defendantskeyto the production a provided the Defendants. Plaintiffwithregards the labels thedrives s to by on P l e a s eprovidea timeframe the completion the variousissueswe of for discusseyesterday. lookforward yourresponse. d We to

Sincerely, M i c h a e l P e d e r sEsq. on, P.C. W E I T Z LUXENBERG, & Lane 1 8 0Maiden NY N e wYork, 10038

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