Equal Employment Opportunity Commission v. Mach Mining, LLC

Filing 29

ORDER denying 22 Motion to Deem Confidentiality of Conciliation Waived. See attached document for details. Signed by Magistrate Judge Philip M. Frazier on 7/13/2012. (ajt)

IN THE UNITED STATES DISTRICT COURT
FOR THE SOUTHERN DISTRICT OF ILLINOIS
EQUAL EMPLOYMENT
OPPORTUNITY COMMISSION,
Plaintiff,
vs.
MACH MINING, LLC,
Defendant.

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Case No.: 3:11-cv-00879-JPG-PMF

ORDER
FRAZIER, Magistrate Judge:
Before the Court is plaintiff Equal Employment Opportunity Commission’s (“EEOC”)
(Doc. 22) Motion to Deem Confidentiality of Conciliation Waived and defendant Mach Mining.
LLC’s (“Mach”) (Doc. 23) response thereto. For the following reasons, the (Doc. 22) motion is
denied.
The EEOC filed this action on September 27, 2011, under Title VII of the Civil Rights
Act of 1964 and Title I of the Civil Rights Act of 1991 in order to “correct unlawful employment
practices on the basis of sex, and to provide appropriate relief to Brooke Petkas and a class of
female applicants for non-office jobs who were adversely affected by such practices.” Doc. 1 at
1. The EEOC accused Mach of, inter alia, maintaining “a policy or practice of not hiring women
for mining and related positions, or, in the alternative, had a neutral hiring policy which had a
disparate impact on women applicants for mining and related positions.” Id. Mach filed its
answer on November 28, 2011. See Doc. 10. Among 17 asserted affirmative defenses, Mach
stated that “Plaintiff’s Complaint must be dismissed because Plaintiff failed to fulfill all

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conditions precedent before filing suit, including but not limited to, conciliating in good faith the
allegations at issue herein.” See id. at 3 ¶ 3.
The EEOC filed the instant (Doc. 22) motion on May 25, 2012 wherein the EEOC asks
the Court to deem the confidential nature of the pre-lawsuit conciliation process waived for the
purposes of this litigation. Apparently, a discovery dispute has arisen in which Mach has
objected to certain requests by the EEOC “on the basis of alleged deficiencies in EEOC’s
conciliation efforts.” Doc. 1 at 1. The EEOC submits that Mach has waived the confidential
nature of the conciliation process because Mach has brought the affirmative defense of failure to
conciliate.

According to the EEOC, Mach should not be permitted to effectively use the

confidential nature of the conciliation process as both a sword and a shield. In response, Mach
argues that the plain language of the statutory provision at issue in the instant dispute makes
clear that the confidential nature of the conciliatory process has not been waived in this case.
The statutory provision at issue here provides as follows:
… If the Commission determines after such investigation that there is reasonable
cause to believe that the charge is true, the Commission shall endeavor to
eliminate any such alleged unlawful employment practice by informal methods of
conference, conciliation, and persuasion. Nothing said or done during and as a
part of such informal endeavors may be made public by the Commission, its
officers or employees, or used as evidence in a subsequent proceeding without the
written consent of the persons concerned. Any person who makes public
information in violation of this subsection shall be fined not more than $1,000 or
imprisoned for not more than one year, or both. …
42 U.S.C. § 2000e-5(b); see also 29 C.F.R. § 1601.26. From a plain language reading of §
2000e-5(b), it is clear that the confidential nature of the conciliation process may not be made
public in a subsequent proceeding unless the persons concerned given their consent in writing.
The question in this case, then, becomes whether or not Mach has done anything that could be

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construed as its written consent to waive the confidentiality of the conciliation process. The
Court concludes that it has not.
Among its sources of support for its position, the EEOC provides a litany of cases where
a court has found that various equitable waivers of common law privileges such as the attorneyclient and doctor-patient privileges. See Doc. 22 5-6. The Court understands the analogy that the
EEOC is attempting to draw. However, there is a fundamental difference between the privileges
cited and the statutory provision at issue in this case. § 2000e-5(b) only provides for one, precise
method of waiver. See 42 U.S.C. § 2000e-5(b) (providing the confidentiality of the conciliation
process may not be waived without the “written consent of the persons concerned”). Listing the
failure of the EEOC to conciliate in good faith as an affirmative defense in a responsive pleading
to a complaint does not, by itself, constitute “written consent of the parties concerned” as the
plain language of § 2000e-5(b) requires. See, e.g., EEOC. v. LifeCare Management Services,
LLC., 2009 WL 772834, *4 (W.D.Pa. 2009) (finding that the defendant employer’s action of
signing its answer that included the affirmative defense of failure to conciliate in good faith did
not constitute the “written consent” required by § 2000e-5(b)).
The EEOC also cites to a 1996 case decided in the Northern District of Illinois, E.E.O.C.
v. Rockwell Intern. Corp., 922 F.Supp. 118 (N.D.Ill. 1996), in support of its position that the
confidentiality of the conciliation process has been waived in this case. See Doc. 22 at 6. The
Rockwell Intern. Corp. court found that the defendant employer waived the § 2000e-5(b)
confidentiality provision by placing the contents of the conciliation letter between the EEOC and
defendant employer in public view. See Rockwell Intern. Corp., 922 F.Supp. at 120. In the view
of the Rockwell Intern. Corp. court, the defendant employer waived confidentially by
specifically raising the scope of EEOC's conciliation efforts in its motion to dismiss and by citing

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terms of the letter in its brief. See id. The EEOC construes the waiver found in Rockwell Intern.
Corp. as an indirect waiver not contemplated by the plain language of § 2000e-5(b) and urges the
Court to find a similar waiver in this case. See Doc. 22 at 6.
But granting the EEOC’s request to extend the finding regarding waiver of confidentiality
in Rockwell Intern. Corp. to this case would stretch its reasoning too far. Unlike Rockwell
Intern. Corp., there has been nothing filed in public view in this case that could be construed as
“written consent of the parties concerned” to place the details of the conciliation process (or lack
thereof) into the public domain. Mach has not (yet) filed a dispositive motion bringing the
conciliation process to the forefront, nor has Mach voluntarily placed any details of the
conciliation process into public view. At this time, Mach has only listed the failure of EEOC to
conciliate in good faith as an affirmative defense in their answer. Granted, this does expand the
scope of this litigation. Nonetheless, the inclusion of the affirmative defense in Mach’s answer
is not enough to trigger the sole exception provided by the plain language § 2000e-5(b). See, e.g.,
LifeCare Management Services, LLC., 2009 WL 772834, *4. However, the EEOC will not be
foreclosed from raising the issue again as the landscape of this litigation evolves. Accordingly,
the (Doc. 22) Motion to Deem Confidentiality of Conciliation Waived is denied.
SO ORDERED.
DATED: July 13, 2012.

/s/ Philip M. Frazier
PHILIP M. FRAZIER
UNITED STATES MAGISTRATE JUDGE

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