Steeg v. Vilsack

Filing 100

MEMORANDUM OPINION AND ORDER Signed by Senior Judge Thomas B. Russell on 6/2/2017: Defendant's motion for costs, 96 , is GRANTED IN PART and DENIED AS MOOT IN PART. cc: Counsel (JBM)

UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF KENTUCKY
PADUCAH DIVISION
CIVIL ACTION NO. 5:13-CV-00086-TBR
JAMI W. STEEG,

PLAINTIFF

v.
THOMAS J. VILSACK,
SECRETARY OF AGRICULTURE

DEFENDANT

MEMORANDUM OPINION AND ORDER
This matter is before the Court on Defendant Secretary of Agriculture Thomas J.
Vilsack’s Motion for Costs and Expert Fees, [DN 96.] Plaintiff Jami W. Steeg responded, [DN
97], and Defendant replied, [DN 98.] Fully briefed, this matter is ripe for adjudication, and for
the following reasons, Defendant’s motion, [DN 96], is GRANTED IN PART and DENIED
AS MOOT IN PART.
BACKGROUND
This action came before the Court for a trial by jury on November 7, 2016. [DN 42
(Scheduling Order).] On November 10, 2016, the jury returned its verdict, finding that Defendant
did not sexually harass or retaliate against Plaintiff. [See DN 90 (Jury Verdict).] The Court
thereafter entered judgment in Defendant’s favor. [DN 92 (Judgment).] Defendant timely
submitted this verified motion for costs, accompanied by invoices of the various expenses. [See
DN 96 (Verified Motion for Costs) and accompanying exhibits.] Defendant’s trial counsel,
Assistant United States Attorney Jessica Malloy, stated that the costs Defendant seeks were
necessarily incurred in this case. [DN 96-2.] Defendant seeks to recover three costs in this
matter: (1) the costs associated with deposing seven individuals who testified at trial, 2) the cost
of obtaining transcripts of Plaintiff’s phone recordings, and 3) witness attendance costs for six
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witnesses.1 [See DN 96-1 at 1–7 (Memorandum in Support of Verified Motion for Costs).]
Plaintiff objects, in part, to each of these items. [See DN 97 at 1–4 (Plaintiff’s Response).]
STANDARD
Federal Rule of Civil Procedure 54(d) provides that a prevailing party is generally
allowed to recover its costs, other than attorney’s fees. 28 U.S.C. § 1920 specifies what costs
may be taxed. Any costs taxed by the Court must be allowed under § 1920, and must be
reasonable and necessary in amount. See BDT Prods, Inc. v. Lenmark Int'l., Inc., 405 F.3d 415,
417 (6th Cir. 2005), abrogated on other grounds by Taniguchi v. Kan Pac. Saipan, Ltd., 566
U.S. 560 (2012). There is a presumption in favor of awarding costs to the prevailing party in
accordance with Rule 54(d). Singleton v. Smith, 241 F.3d 534, 539 (6th Cir. 2001); Ford v.
FedEx Supply Chain Servs., Inc., 2009 WL 1585849, at *1 (W.D. Tenn. June 3, 2009).
DISCUSSION
1) Deposition Costs
First, Defendant seeks reimbursement for deposition expenses for seven witnesses,
including transcript fees, videography fees, court reporter fees, and index fees, for a total of
$1,758.85. Plaintiff objects solely to the costs associated with videotaping her two depositions,
arguing that the videotapes were not played for the jury and were not necessary to the Defense’s
preparation of its case. [DN 97 at 1–2.] Therefore, Plaintiff objects to the $305 cost of
videotaping her October 27, 2015 deposition and the $400 cost of videotaping her April 21, 2016
deposition. [Id. at 1.]

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Though Defendant also initially sought reimbursement for certain expert witness fees, [DN 96-1 at 7], after
Plaintiff objected to those costs, Defendant withdrew its request for those fees. [DN 97 at 3–4; DN 98 at 5.]
Accordingly, those costs will not be awarded.

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Section 1920 allows for “[f]ees for printed or electronically recorded transcripts
necessarily obtained for use in the case.” 28 U.S.C. § 1920(2). This Circuit accords with other
circuit and district courts in recognizing that video deposition costs are taxable under § 1920 and
that both stenographic transcripts and videotaped depositions, together, may be taxed. See, e.g.,
BDT Prods., 405 F.3d at 420 (citing Tilton v. Capital Cities/ABC, Inc., 115 F.3d 1471, 1477
(10th Cir. 1997)) (holding that “videotape depositions are taxable under § 1920” and that “it was
proper to tax both the cost of videotaping and transcribing the deposition”); Tilton, 115 F.3d
1477–78 (“[T]he costs associated with videotaping a deposition are taxable under [§ ] 1920(2) . .
. “[T]he district court did not abuse its discretion in taxing the costs of both the preparation and
transcription of the seven videotaped depositions.”); Baisden v. I’m Ready Prods., Inc., 793
F.Supp.2d 970, 978 (S.D. Tex. 2011) (awarding costs for both “videotaped and stenographic
versions of the depositions of [eleven witnesses]” under § 1920(2)); Campbell v. Triad Fin.
Corp., No. 5:07-CV-579, 2007 WL 4561525 (N.D. Ohio Dec. 21, 2007) (awarding costs for both
videotaped depositions and stenographic transcripts of those depositions); Meredith v. Schreiner
Transp., Inc., 814 F.Supp. 1004, 1005–06 (D. Kan. 1993) (same).
Because the Court does not find the requested costs are unreasonable, and in light of the
Sixth Circuit’s decision in BDT Products, Inc. v. Lexmark International, Inc. and the trend
among federal courts, the Court will follow the prevailing practice of allowing taxation of both
videotaped depositions and stenographic transcripts. Therefore, the Court will overrule Plaintiff’s
objections to the video deposition expenses claimed by Defendant. See Hyland v. HomeServices
of Am., Inc., 2013 WL 1904513 (W.D.Ky. May 7, 2013) (Russell, J.) (awarding costs for both
videotaped depositions and stenographic transcripts of those depositions); Graham v. City of

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Hopkinsville, Ky., No. 5:12-CV-23, 2013 WL 4456685, at *2 (W.D. Ky. Aug. 16, 2013)
(Russell, J.) (same).
2) Transcripts of Phone Calls
Second, Defendant seeks reimbursement of $339.00, which it paid to have transcriptions
made of two telephone calls that were recorded and produced by Plaintiff. [DN 96-1 at 4–8.]
Plaintiff objects to this cost, arguing that Defendant only played small portions of the recordings
at trial and that the portions played were not hard to understand and therefore did not require
transcripts. [DN 97 at 2.] In its reply, Defendant argues that it was necessary to transcribe the
recordings during its trial preparation because many were of poor quality and therefore
Defendant needed transcriptions to fully understand the contents of the conversations for
potential use at trial. [DN 98 at 3.] Moreover, though it ultimately did not present the transcribed
recordings at trial, the transcripts were marked as exhibits and provided to the jury during
deliberations. [Id.] Based on the foregoing explanation, the Court agrees that, under § 1920, this
cost was one for “transcripts necessarily obtained for use in the case.” 28 U.S.C. § 1920(2).
Because this cost was reasonable, the Court will allow it.
3) Witness Costs
Third, Defendant seeks witness attendance costs of $4,609.06 for six witnesses, including
travel expenses, hotel costs, and per diem payments. [DN 96-1 at 5–7.] Plaintiff objects to the
costs associated with three of these witnesses, Timothy Carter, Victoria Rosas, and Arlene
Ashton. [DN 97 at 2–3.] Specifically, Plaintiff argues that none of these witnesses were
necessary and that each arrived in Paducah earlier than necessary and therefore incurred more
hotel and per diem expenses than required. [DN 97 at 2–3.] With regard to one witness, Victoria
Rosas, Plaintiff argues that the cost of a $1031.50 round-trip plane ticket from Atlanta was
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unreasonable and unnecessary when an approximately 6-hour drive from Atlanta to Paducah
could have cost significantly less. [Id. at 3.]
In its reply, Defendant explains why these three witnesses were necessary to its defense.
First, Defendant argues that, because Plaintiff testified about verbal conversations she had with
Carter regarding the alleged harassment she experienced, Carter was necessary to “explain his
side of the conversations or the lack thereof.” [DN 98 at 4.]
Next, Defendant asserts that “Ashton was a necessary witness, because she rebutted
Plaintiff’s allegations that she engaged in a protected activity by filing her January Equal
Employment Opportunity Complaint.” [Id.] Specifically, Aston testified that, after Plaintiff filed her
January Complaint and “after learning about the potentials rights and remedies, Plaintiff stated that
she was not discriminated against based on a protected basis.” [Id.]

Last, Defendant contends that Rosas was also a necessary witness because “[s]he was the
decision maker responsible for Plaintiff’s termination. Accordingly, her testimony was needed to
establish that Plaintiff’s termination was not based on pretext.” [Id.] Based on each of these
explanations, the Court disagrees with Plaintiff that none of these witnesses were necessary
because certain matters to which they testified could have been presented through other means at
trial. Rather, the Court finds Defendants’ explanation as to the necessity of these witnesses
reasonable.
With regard to Plaintiff’s argument that one witness, Rosas, should have driven rather
than flown from Atlanta, the Court again disagrees. Section 1920 identifies as taxable “[f]ees and
disbursements for . . . witnesses.” 28 U.S.C. § 1920(3). Title 28, § 1821 provides that “[a]
witness who travels by common carrier shall be paid for the actual expenses of travel on the
basis of the means of transportation reasonably utilized.” 28 U.S.C. § 1821(c)(1) (emphasis
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added). Moreover, § 1821 provides that “[a[ll normal travel expenses within and outside the
judicial district shall be taxable as costs pursuant to section 1920.” 28 U.S.C. § 1821(c)(4). Here,
though Plaintiff is likely correct that driving would have been less costly than flying, this does
not make the decision to use air travel “[un]reasonable,” nor does it make the use of a flight an
“[ab]normal travel expense[].” 28 U.S.C. § 1821(c)(1), (c)(4). Moreover, Defendant further
explains that it “worked to cut costs by asking Rosas to utilize her rental vehicle to transport other
witnesses (like Ashton who do[es] not drive) to and from the courthouse and to and from the airport.
Accordingly, Rosas’s mode of transportation permitted the United States to save on the cost of hiring
a private driver for Ashton.” [DN 98 at 4–5.] In total, the Court finds that the expenses associated
with Rosas’s air travel were reasonable and taxable under § 1920 and § 1821.
Finally, Plaintiff alleges that each of these three witnesses incurred more expenses than
necessary by arriving in Paducah days before they actually testified. [DN 97 at 2–3.] But, as the
Defendant points out, “the United States was defending the case,” and therefore “the timing of each
witness’s testimony could not be adjudged prior to trial, and the United States could not anticipate
the length of Plaintiff’s case-in-chief. Instead, the witnesses had to be readily available in Kentucky
to testify once Plaintiff’s case-in-chief closed.” [DN 98 at 5.] The Court finds this argument
persuasive, and therefore that the witnesses’ travel and hotel expenses are properly taxed as costs
under § 1920 and § 1821.
CONCLUSION

For the foregoing reasons, Defendant’s motion for costs, [DN 96], is GRANTED IN
PART and DENIED AS MOOT IN PART. The following costs are awarded:
Deposition costs:

$1,758.85

Transcription costs:

$339.00
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Witness costs:

$4,609.06

Total:

$6,706.91

IT IS SO ORDERED.
Date:
cc:

June 2, 2017

Counsel

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