Allen v. State of Missouri d/b/a Department of Social Services, Division of Youth Services et al

Filing 38

MEMORANDUM AND ORDER:IT IS HEREBY ORDERED that the Clerk of the Court shall send one (1) blank Subpoena in a Civil Case form to Plaintiff. 2 IT IS FURTHER ORDERED that if Plaintiff submits any subpoenas duces tecum to this Court, he must also submit a memorandum which explains as to each subpoena (1) the name of the person or entity he seeks to serve; (2) the specific documents he seeks; (3) how the specified documents are relevant to his case; (4) why he believes the entity or individual subpoenaed has possession of relevant documents; and (5) how he will provide the necessary costs, if any, related to document production. Signed by District Judge John A. Ross on 11/14/2012. (RAK)

UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF MISSOURI
EASTERN DIVISION

HERMAN K. ALLEN,
Plaintiff,
vs.
STATE OF MISSOURI d/b/a
DEPARTMENT OF SOCIAL SERVICES
DIVISION OF YOUTH SERVICES,
Defendants.

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Case No. 4:11-CV-2224-JAR

MEMORANDUM AND ORDER
On Plaintiff’s Motion to Subpoena Duces Tecum Documents From Third Party pursuant
to Rule 45, Fed.R.Civ.P. [ECF No. 37], the Clerk of the Court will be directed to send Plaintiff a
blank subpoena form. Plaintiff may fill out the form and return it to this Court for service.
Plaintiff should not sign the subpoena, as it will be signed by the Clerk after it is returned to and
reviewed by the Court. If Plaintiff chooses to resubmit any subpoenas duces tecum to this Court,
he must also submit a memorandum which explains as to each subpoena (1) the name of the
person or entity he seeks to serve; (2) the specific documents he seeks; (3) how the specified
documents are relevant to his case; (4) why he believes the entity or individual subpoenaed has
possession of relevant documents; and (5) how he will provide the necessary costs, if any,
related to document productions.1 This information is required based on the Court's

1

Although Plaintiff has been granted in forma pauperis status under 28 U.S.C. § 1915,
nothing in the statute authorizes or permits the Court to waive the expense requirements of
Rule 45. See generally McNeil v. Lowney, 831 F.2d 1368, 1373 (7th Cir. 1987), cert. denied,
485 U.S. 965 (1988); Badman v. Stark, 139 F.R.D. 601, 605-06 (M.D. Pa. 1991); Leadbetter v.
City of Fort Wayne, 2007 WL 2323109, at *2 n.2 (N.D. Ind. Aug. 10, 2007) (citing cases). If
Plaintiff was required to file a motion to compel, or if the subpoenaed parties objected to the

"discretionary power to refuse to subpoena witnesses and to prevent abuse of its process in both
civil and criminal proceedings." Stockdale v. Stockdale, 2009 WL 4030758, at *1 (E.D. Mo.
Nov. 18, 2009) (quoting Manning v. Lockhart, 623 F.2d 536, 539 (8th Cir. 1980)). This power
may be exercised to protect the resources of the Court and the U.S. Marshals Service, and to
prevent harassment and undue expense of nonparties. Id. (citing Lloyd v. McKendree, 749 F.2d
705, 707 (11th Cir. 1985).
“Courts exercising inherent supervisory power over in forma pauperis subpoenas
generally consider factors such as the relevance and materiality of the information requested and
the necessity of the particular testimony or documents to proving the indigent's case.” Stockdale,
2009 WL 4030758, at *1; see Tuvalu v. Woodford, 2006 WL 3201096, at *5 (E.D. Cal. Nov. 2,
2006) ("[A] party's ability to use a subpoena duces tecum is circumscribed by the relevance
standards of Federal Rule of Civil Procedure 26(b)(1)[.]"); Jackson v. Brinker, 1992 WL 404537,
at *7 (S.D. Ind. Dec. 21, 1992) (court may refuse indigent party's request to have U.S. Marshal
serve Rule 45 subpoena duces tecum that is "frivolous, requests immaterial or unnecessary
information, is unduly burdensome, would be reasonably certain to result in the indigent's
responsibility for significant compliance costs for which he cannot provide, or is otherwise
unreasonable or abusive of the court's process[.]") Thus, the Court retains the discretion to refuse
to issue Rule 45 subpoenas to nonparties if Plaintiff does not provide the required information in
the Memorandum for Clerk, or if the Court believes the requests are frivolous or otherwise
improper.

subpoenas, the Court could condition an order requiring document production upon Plaintiff’s
advancing the copying costs for those documents.
2

Plaintiff is cautioned that before he serves a Rule 45 subpoena duces tecum, he must
serve Defendants with a notice that the subpoena will be issued. See Rule 45(b)(1). Failure to
comply with the prior notice requirement could result in the imposition of sanctions, including
the exclusion of any evidence produced or the imposition of monetary sanctions. See 9 Moore’s
Federal Practice, § 45.21[3][a] (Matthew Bender 3d ed. 2011). Adequate notice requires
Plaintiff to specifically identify the documents he is requesting. Otherwise, Defendants are not
given a reasonable opportunity to object to the production. See id. at § 45.10[3][b].
Accordingly,
IT IS HEREBY ORDERED that the Clerk of the Court shall send one (1) blank
“Subpoena in a Civil Case” form to Plaintiff.2
IT IS FURTHER ORDERED that if Plaintiff submits any subpoenas duces tecum to
this Court, he must also submit a memorandum which explains as to each subpoena (1) the name
of the person or entity he seeks to serve; (2) the specific documents he seeks; (3) how the
specified documents are relevant to his case; (4) why he believes the entity or individual
subpoenaed has possession of relevant documents; and (5) how he will provide the necessary
costs, if any, related to document production.

1

For purposes of Rule 45 document production, Plaintiff should only check the box on the
subpoena form by the statement, “YOU ARE COMMANDED to produce and permit inspection and
copying of the following documents or objects at the place, date, and time specified below (list
documents or objects):”.
3

Dated this 14th day of November, 2012.

JOHN A. ROSS
UNITED STATES DISTRICT JUDGE

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