Moss v. BNSF Railway Company
ORDER SETTING RULE 16 SETTLEMENT CONFERENCE by Magistrate Judge Kirtan Khalsa. Plaintiff's demand letter due: 04/17/2023; Defendant's counteroffer letter due: 04/26/2023; Parties' confidential position statements due: 04/28/2023; Telep honic Pre-settlement Conference before Judge Khalsa set for 05/01/2023, at 10:30 a.m. MT (Counsel are to call Judge Khalsa's AT&T conference line at (877) 848-7030 and enter the code 7324132 to connect to the proceedings); Settlement Conference before Judge Khalsa set for 05/10/2023, at 9:30 a.m. via Zoom Video Conference. (nlb)
Case 1:22-cv-00390-WJ-KK Document 23 Filed 11/17/22 Page 1 of 6
IN THE UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF NEW MEXICO
BONNIE MOSS, as the Personal
Representative of the Estate of
MARK S. MOSS, deceased,
Civ. No. 22-390 WJ/KK
BNSF RAILWAY COMPANY,
ORDER SETTING RULE 16 SETTLEMENT CONFERENCE
In an effort to facilitate a final disposition of this case, a mandatory settlement conference
will be conducted in accordance with Federal Rule of Civil Procedure 16(a)(5) on May 10, 2023,
at 9:30 a.m. This proceeding will be held via Zoom videoconferencing with all participants
appearing remotely. The Zoom ID and Passcode will be filed separately in a sealed Notice of
Zoom Information; counsel are responsible for providing this Notice to their clients and any other
persons who will be participating in the conference on their clients’ behalf. Participants should
connect to the proceeding fifteen (15) minutes before it is scheduled to start to allow enough time
to resolve any connectivity issues. Participants are encouraged to use a headset to reduce static
and background noise; if not using a headset, participants must ensure that the audio feed at their
location is muted when not speaking.
***Recording or broadcasting of this conference is prohibited.***
The Court has set aside three (3) hours for this settlement conference. However, the Court
expects the participants to keep their schedules open the entire day of the conference so that they
are available to work through the noon hour and into the evening, if the Court deems it necessary.
Case 1:22-cv-00390-WJ-KK Document 23 Filed 11/17/22 Page 2 of 6
Motions to reschedule the settlement conference must be filed no later than April 26, 2023.
Motions to reschedule the settlement conference filed after this date may be considered untimely
in the Court’s discretion.
Individually named parties must attend via Zoom, unless excused by the Court upon written
request. Excused parties must be available by telephone throughout the day of the conference. In
the case of institutional parties, a designated representative, other than counsel of record, with full
and final settlement authority1 must attend via Zoom. This requirement cannot be satisfied by
hiring a local representative. Lead counsel who will try the case must also attend via Zoom. Those
attending the settlement conference must treat as confidential the information discussed, positions
taken, and offers made by other participants in preparation for and during the conference.2
No later than April 17, 2023, Plaintiff3 shall serve on Defendant a written settlement
demand. If Plaintiff is claiming special damages — i.e., damages for pecuniary losses, such as
past medical expenses, lost wages, or property damages — Plaintiff’s written settlement demand
must itemize such special damages and state the exact dollar amount Plaintiff is claiming for each
No later than April 26, 2023, Defendant shall serve on Plaintiff a written counteroffer. If
a release is contemplated, defense counsel shall include a proposed form of release with its
A representative with full and final settlement authority should have the power to make decisions up to the amount
of the opposing party’s most recent offer or counter-offer, although the Court does not expect the representative to be
prepared to pay that amount. If there is no single representative who can be vested with full and final settlement
authority, or if there is any other impediment to such a representative attending the settlement conference, counsel is
to include this information, with a brief explanation of the impediment at issue, in its confidential position statement
to the Court.
This does not prohibit disclosures stipulated to by the parties, necessary in proceedings to determine the existence of
a binding settlement agreement, or as otherwise required by law.
Herein, the terms “Plaintiff” and “Defendant” shall encompass both singular and plural meanings.
Case 1:22-cv-00390-WJ-KK Document 23 Filed 11/17/22 Page 3 of 6
counteroffer. If Defendant disagrees with the amount of the special damages Plaintiff has claimed,
Defendant’s counteroffer must state the exact dollar amount Defendant believes to be correct for
each category. For example, if Plaintiff claims $1,000 in past medical expenses, and Defendant
believes the correct amount of past medical expenses is $500, Defendant’s letter must clearly state
that Plaintiff’s past medical expenses amount to $500. It is insufficient to merely say, “Defendant
disagrees that Plaintiff has $1,000 in past medical expenses.” If there is any dispute about special
damages, counsel will be required to do two things. First, lead trial counsel for each party must
meet in person or telephonically before the settlement conference to try to resolve the dispute.
Counsel are specifically instructed to talk to one other; an exchange of emails or correspondence
is insufficient. Second, if the dispute cannot be resolved, lead trial counsel for each party must
bring to the settlement conference all documentation supporting his or her position on special
damages and be prepared to personally argue this position. This duty cannot be delegated to an
associate, party representative, or insurance representative. The Court will expect each lead trial
counsel to be prepared to present his or her case on special damages.
The parties’ written offer and counteroffer must be made in a good-faith effort to resolve
the litigation. If the parties have previously engaged in settlement negotiations, Plaintiff’s written
demand should generally be lower than Plaintiff’s most recent demand, and Defendant’s
counteroffer should generally be higher than Defendant’s most recent counteroffer.
Participants in a settlement conference must also be willing to engage in a good-faith
exchange of information. The parties are therefore encouraged to exchange position papers, no
later than the deadlines for exchanging their written demand and counteroffer, setting forth
evidence and legal principles that support their claims or defenses with a brief explanation of why
damages or other relief would or would not be warranted. The settlement conference is intended
Case 1:22-cv-00390-WJ-KK Document 23 Filed 11/17/22 Page 4 of 6
to be a time-out from litigation and any position papers exchanged should be written to educate
the other side about areas of factual and legal agreement and disagreement. The tone of these
papers should not be litigious or inflammatory. The parties are encouraged to exchange key
records, reports, and documentation supporting their positions with regard to liability and damages
to the extent not already exchanged in discovery. If settlement is not achieved before the
settlement conference, the parties must be prepared to engage in further good-faith negotiations
and exchange additional offers and counteroffers at the settlement conference.
No later than April 28, 2023,4 each party must submit to the Court, in confidence, a concise
position statement (typically no more than 10 pages) containing a brief summary of the facts and
statement regarding its position on liability; an analysis of the evidentiary and legal strengths and
weaknesses of its case; status of discovery; identification of any pending motions; an outline or
itemization of damages or other relief requested; status of settlement negotiations to date; and, the
names of the individuals who will be attending the conference and in what capacity. If any
participant is unable to attend the conference via Zoom, the parties must include that information
in their confidential position statements as well. If a party has multiple insurance carriers providing
potential primary and/or excess coverage in the case, that party’s counsel must also address each
carrier’s anticipated role, if any, in settlement negotiations. Parties are to attach their most recent
written settlement demand or counteroffer, as well as any position papers they have sent to the
opposing side, as addenda to their position statements to the Court. Position statements may be
email@example.com. Furthermore, if any party has in its possession any
Counsel will be required to attend a show cause hearing and may be assessed a sanction of up to $100 for each day
the position paper is late unless a timely written request for an extension is received and approved by the Court.
Case 1:22-cv-00390-WJ-KK Document 23 Filed 11/17/22 Page 5 of 6
video or audio recording of the incident upon which this action is based, that party must submit a
copy of the recording to the Court no later than April 28, 2023.
At the settlement conference the parties or their counsel may be asked to answer the
Court’s questions in an initial joint session. If any party has reservations about providing any
statement or answering questions in the presence of the opposing side, these concerns should be
raised in the confidential settlement letter to the Court. The majority of the settlement conference
will be conducted in confidential separate caucuses with each party and the party’s attorney(s) and
The Court will conduct a telephonic pre-settlement conference on May 1, 2023, at 10:30
a.m. Counsel are to call Judge Khalsa’s AT&T conference line at (877) 848-7030 and enter the
code 7324132 to connect to the proceedings. Prior to the pre-settlement conference, counsel are
directed to analyze and identify impediments to settlement, confer with their clients and prepare
them for the mediation, and assess any additional information or matters that need to be addressed
to the Court before the mediation. At the pre-settlement conference, counsel should also be
prepared to address: (1) who will attend the settlement conference, and provide a brief statement
as to their roles/positions in the case; (2) whether participants will be traveling from out of town
to attend the conference; (3) in the case of institutional parties, whether settlement authority will
come from pre-settlement committee review and, if so, whether complete and timely information
has been obtained and provided to the committee so that appropriate authority will have been
granted; and, (4) whether any additional documentation is needed concerning special damages
The Court may also contact counsel ex parte after receipt of the parties’ position statements
and before the settlement conference to discuss the settlement conference.
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Please direct any inquiries to (505) 348-2340.
IT IS THEREFORE ORDERED as follows:
Plaintiff’s demand letter due to Defendant:
Monday, April 17, 2023
Defendant’s counteroffer letter due to
Wednesday, April 26, 2023
Parties’ confidential position statements
due to the Court:
Friday, April 28, 2023
Telephonic pre-settlement conference:
Monday, May 1, 2023, at 10:30 a.m.
Wednesday, May 10, 2023, at 9:30
a.m. MT via Zoom
IT IS SO ORDERED.
UNITED STATES MAGISTRATE JUDGE
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