Pace v. Town and Country Veterinary Clinic P.C. et al

Filing 49

MEMORANDUM-DECISION and ORDER - That defendants' motion for partial summary judgment (Dkt. No. 38) is DENIED. That this case is deemed trial ready and a scheduling order will be issued in due course. Signed by Senior Judge Gary L. Sharpe on 8/1/2022. (jel, )

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UNITED STATES DISTRICT COURT
NORTHERN DISTRICT OF NEW YORK
________________________________
KAITLIN PACE, D.V.M,
Plaintiff,

3:20-cv-279
(GLS/ML)

v.
TOWN AND COUNTRY
VETERINARY CLINIC P.C. et al.,
Defendants.
________________________________
APPEARANCES:
OF COUNSEL:
FOR THE PLAINTIFF:
Wigdor LLP
85 Fifth Ave.
New York, NY 10003
Dorf & Nelson LLP
The International Corporate Center
555 Theodore Fremd Avenue
5th Floor
Rye, NY 10580
FOR THE DEFENDANTS:
Barclay Damon LLP
80 State Street
Albany, NY 12207
Barclay Damon Tower
125 East Jefferson Street
Syracuse, NY 13202

Gary L. Sharpe

MICHAEL J. WILLEMIN, ESQ.

CHRISTINE L. HOGAN, ESQ.

BENJAMIN M. WILKINSON,
ESQ.

EDWARD G. MELVIN, ESQ.

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Senior District Judge
MEMORANDUM-DECISION AND ORDER
I. Introduction
Plaintiff Kaitlin Pace, D.V.M commenced this action against
defendants Town and Country Veterinary Clinic P.C., Michael Hebert, and
Samantha Sousa alleging violations of Title VII of the Civil Rights Act of
19641 and New York State Human Rights Law (NYSHRL).2 (Am. Compl.,
Dkt. No. 12.) Now pending is defendants’ motion for partial summary
judgment regarding Pace’s Title VII retaliation claim and her ability to seek
damages in the form of “front” and “back” pay. (Dkt. No. 38.) For the
reasons that follow, defendants’ motion is denied.
II. Background3
The Clinic is a veterinary clinic with locations in Greene, Ogdensburg,
Potsdam, and Massena, New York; Hebert is the Clinic’s business
manager4; and Sousa is the manager of the Clinic’s Greene, New York,

1

See 42 U.S.C. §§ 2000e-2000e-17.

2

See N.Y. Exec. Law §§ 290-301.

3

Unless noted otherwise, the facts are undisputed.

4

Pace contends that Hebert’s title is simply “Manager.” (Pl.’s Statement of Material
Facts (SMF) ¶ 2, Dkt. No. 43.)

2

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location. (Defs.’ Statement of Material Facts (SMF) ¶¶ 1-3, Dkt. No. 38,
Attach. 1.) Pace is a former employee of the Clinic, who served as an
associate veterinarian at the Clinic’s Greene and Potsdam, New York,
locations, from March 2018 until her termination on January 13, 2020.
(Defs.’ SMF ¶¶ 4-5, 56.)
In mid-September 2019, Pace informed the Clinic that she was
pregnant. (Id. ¶ 18.) Pace contends that, at this time, she also requested
accommodations from “upper management” regarding her pregnancy.
(Pl.’s Statement of Material Facts (SMF) ¶ 69, Dkt. No. 43.) Defendants’
allege that prior to Pace’s announcement of her pregnancy, in mid-August
2019,5 Pace’s compensation structure was revised, and that she was
converted from a salaried employee to an hourly employee, a decision that
defendant’s contend was made for purely economic reasons. (Defs.’ SMF
¶¶ 14-17.) Pace alleges that her compensation was converted from
salaried to hourly in October 2019, following the announcement of her
pregnancy, and that this conversion “was a direct result of her pregnancy.”
(Pl.’s SMF ¶¶ 14-17.)

5

Paragraph twenty-two of defendants’ statement of material facts appears to
contradict this timing, and notes that Pace’s compensation was restructured in October 2019.
(Defs.’ SMF ¶ 22.)

3

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Defendants further contend that, after Pace announced her
pregnancy, she requested related accommodations to her schedule, which
the Clinic granted. (Defs.’ SMF ¶ 20.) Pace alleges that she requested
accommodations first from Sousa, before she announced her pregnancy to
upper management, and that Sousa allowed for these accommodations,
but once upper management became aware of the accommodations, after
she announced her pregnancy, the accommodations were terminated.
(Pl.’s SMF ¶ 20.)
On October 15, 2019, Pace and Hebert had a meeting and
subsequently engaged in an email exchange from October 16, 2019
through October 21, 2019, regarding her compensation. (Defs.’ SMF
¶¶ 21, 25.) In this email exchange, Pace stated that she “couldn’t help
feeling a bit discriminated against,” (id. ¶ 31), and that she wanted to be
“treat[ed the same] as all of [the Clinic’s] other hourly employees,” (Dkt.
No. 38, Attach. 6). On January 2, 2020, Pace again requested pregnancy
accommodations from the Clinic, with a supporting note from her doctor.
(Defs.’ SMF ¶ 35.) Pace requested accommodations a third time on
January 10, 2020. (Dkt. 44, Attach. 13.)
On January 3, 2020, Sousa met with Pace to discuss these
4

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accommodations. (Id. ¶ 45.) Defendants allege that, at this meeting Pace
“became irate, asked if her schedule was covered, and abruptly left the
meeting,” and, subsequently failed to return to the Clinic. (Id. ¶¶ 46, 48.)
Pace, however, contends that she acted professionally during the meeting,
but was nonetheless suspended from the Clinic without pay, and given the
following ultimatum: “come back to work without any restrictions or go out
on full-time disability leave.” (Pl.’s SMF ¶ 46.) Pace further alleges that
her suspension was the reason she did not show up to work, but that she
arranged coverage for her scheduled shifts. (Id. ¶¶ 44, 48.) Defendants
contend that shortly after Pace’s suspension “the Clinic . . . discovered that
[Pace] had engaged in a pattern of failing to update patient records
documenting the results of physical examinations into the veterinary
software system,” and that this, along with Pace’s failure to show up to
work, led to her ultimate termination on January 13, 2020. (Defs.’ SMF ¶¶
51, 56.) Pace disputes the accuracy of this narrative, maintaining that the
only reason she failed to submit the required documentation was because
she did not have physical access to the Clinic’s systems after her
suspension, and that her failure to submit this documentation was not the
cause of her termination, but, rather, that it was related to her pregnancy.
5

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(Pl.’s SMF ¶¶ 51, 56-57.)
Shortly after her termination from the Clinic, Pace acquired part-time
employment at another clinic in Endicott, New York. (Defs.’ SMF ¶ 58.)
Defendants allege that Pace’s employment agreement with the Endicott
clinic never contemplated anything more than part-time work, while Pace
contends that “[t]he . . . [employment] offer contemplated that . . . Pace
would eventually be full-time.” (Defs.’ SMF ¶¶ 58-59; Pl.’s SMF ¶¶ 58-59.)
III. Standard of Review
The standard of review under Fed. R. Civ. P. 56 is well settled and
will not be repeated here. For a full discussion of the governing standard,
the court refers the parties to its prior decision in Wagner v. Swarts, 827 F.
Supp. 2d 85, 92 (N.D.N.Y. 2011), aff’d sub nom. Wagner v. Sprague, 489
F. App’x 500 (2d Cir. 2012).
IV. Discussion
A.

Title VII Retaliation
Defendants move for summary judgment with respect to Pace’s Title

VII retaliation claim. (Dkt. No. 38, Attach. 23 at 10-20.) Specifically, they
argue that Pace cannot make out a prima facie case of retaliation because
she did not engage in any protected activity, and, in the alternative, that
6

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there is no causal connection between any alleged protected activity and
an adverse employment action. (Id.) They further assert that summary
judgment is appropriate because Pace was ultimately terminated for
legitimate, non-retaliatory reasons. (Id. at 18-20.) Pace contends that she
engaged in protected activity when she (1) requested schedule
accommodations from management due to her pregnancy, in September
2019, (2) emailed Hebert on October 16, 2019, after her employment
status was changed from salaried to hourly, saying that she was “feeling a
bit discriminated against,” (3) emailed Hebert on October 21, 2019,
expressing her displeasure with her disparate treatment from other hourly
employees, (4) requested pregnancy accommodations again on January 2,
2020, and (5) emailed Hebert on January 10, 2020, notifying him that she
could return to work so long as her requested accommodations were in
place. (Dkt. No. 45 at 10-15.) Pace further argues that the temporal
proximity between her protected activity and the adverse employment
actions she was subjected to establishes a causal connection. (Id. at 1618.) Finally, she asserts that the allegedly legitimate reasons for her
termination were pretext for retaliation. (Id. at 18-23.) For the reasons
outlined below, defendants’ motion is denied as to this claim.
7

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Title VII retaliation claims are analyzed under the McDonnell Douglas
burden shifting framework. See Summa v. Hofstra Univ., 708 F.3d 115,
125 (2d Cir. 2015); see also McDonnell Douglas Corp. v. Green, 411 U.S.
792, 802 (1973). First, a plaintiff must demonstrate “(1) participation in a
protected activity; (2) that the defendant knew of the protected activity; (3)
an adverse employment action; and (4) a causal connection between the
protected activity and the adverse employment action.” Littlejohn v. City of
New York, 795 F.3d 297, 315-16 (2d Cir. 2015) (citation omitted).
A plaintiff engages in “protected activity” when she “(1) opposes
employment practices prohibited under Title VII; (2) makes a charge of
discrimination; or (3) participates in an investigation, proceeding[,] or
hearing arising under Title VII.” Bundschuh v. Inn on the Lake Hudson
Hotels, LLC, 914 F. Supp. 2d 395, 405 (W.D.N.Y. 2012). To constitute a
protected activity for purposes of a retaliation claim, “the plaintiff is required
to have had a good faith, reasonable belief that [she] was opposing an
employment practice made unlawful by Title VII.” Kelly v. Howard I.
Shapiro & Assocs. Consulting Eng’rs, P.C., 716 F.3d 10, 14 (2d Cir. 2013)
(internal quotation marks and citation omitted). Informal oppositions of
discrimination, such as “making complaints to management, writing critical
8

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letters to customers, protesting against discrimination by industry or society
in general, and expressing support of co-workers who have filed formal
charges” have been considered forms of protected activity. See Matima v.
Celli, 228 F.3d 68, 78-79 (2d Cir. 2000) (citation omitted). “[I]n the context
of a Title VII retaliation claim, an adverse employment action is any action
that ‘could well dissuade a reasonable worker from making or supporting a
charge of discrimination.’” Vega v. Hempstead Union Free Sch. Dist., 801
F.3d 72, 90 (2d Cir. 2015) (quoting Burlington N. & Santa Fe Ry. Co. v.
White, 548 U.S. 53, 57 (2006)). “The causal connection needed for proof
of a retaliation claim can be established indirectly by showing that the
protected activity was closely followed in time by the adverse action.”
Lovejoy-Wilson v. NOCO Motor Fuel, Inc., 263 F.3d 208, 224 (2d Cir.
2001); see Kraiem v. JonesTrading Inst. Servs., No. 1:19-cv-05160, 2021
WL 5294066, at *5 (S.D.N.Y. Nov. 12, 2021) (“There is no firm outer limit to
the temporal proximity required, but most courts in the Second Circuit have
held that a lapse of time beyond two or three months will break the causal
inference.” (citations omitted)).
“Once a prima facie case of retaliation is established, the burden . . .
shifts to the employer to demonstrate that a legitimate, non[-retaliatory]
9

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reason existed for its action.” Raniola v. Bratton, 243 F.3d 610, 625 (2d
Cir. 2001); see Cox v. Onondaga Cnty. Sheriff’s Dept., 760 F.3d 139, 145
(2d Cir. 2014).
“If the employer demonstrates a legitimate, non-discriminatory
reason, then ‘[t]he burden shifts . . . back to the plaintiff,” Summa, 708 F.3d
at 125, who must demonstrate “that the [employer’s] stated rationale is
mere pretext,” Cox, 760 F.3d at 145. To demonstrate this, a plaintiff must
show that retaliation was a “but for” cause of her adverse employment
action. See Univ. of Tex. Sw. Med. Ctr. v. Nassar, 570 U.S. 338, 360
(2013). To demonstrate but for causation, a plaintiff does not need to
“pro[ve] that retaliation was the only cause of the employer’s action, but . . .
that the adverse action would not have occurred in the absence of the
retaliatory motive.” Kwan v. Andalex Grp. LLC, 737 F.3d 834, 846 (2d Cir.
2013).
Here, defendants dispute only the first and fourth elements of Pace’s
prima facie case. (Dkt. No. 38, Attach. 23 at 11-18.) Defendants are
correct in their assertion that Pace’s requests for pregnancy

10

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accommodations6 alone do not constitute protected activity. See Raucci v.
Ctr. for Disability Servs., No. 1:19-CV-1002, 2020 WL 777269, at *4
(N.D.N.Y. Feb. 18, 2020) (finding a request for pregnancy accommodations
“unaccompanied by a complaint that [the plaintiff] believed she was being
discriminated against because of her pregnancy, [wa]s not a protected
activity” because it “was not an action taken to protest or oppose statutorily
prohibited discrimination” (internal quotation marks and citation omitted)).
However, Pace alleges two other instances of protected activity—emailing
Hebert on October 16 and October 21, 2019—both of which constitute
protected activity. (Dkt. No. 45 at 11-15.) Pace sent the October 16, 2019
email shortly after her employment was converted from a salaried
employees to an hourly employee, (Defs.’ SMF ¶ 17; Pl.’s SMF ¶ 177), a
decision itself that occurred shortly after she informed the Clinic that she
was pregnant, (Defs.’ SMF ¶ 18). The timing of the email, coupled with
the fact that Pace mentioned the physical limitations she faced given her
6

Pace argues that she engaged in five instances of protected activity, three of them
being requests for pregnancy accommodations, once in September 2019, and twice in January
2020. (Dkt. No. 45 at 10-15.)
7

Defendants’ contend that the conversion of Pace from salaried to hourly employee
occurred in “mid-August 2019," (Defs.’ SMF ¶ 17), but later contradict this time line and assert
that it occurred in October 2019, (id. ¶ 22), while Pace asserts that it occurred in October
2019, (Pl.’s SMF ¶ 17). This alone constitutes a material disputed fact such that summary
judgment is inappropriate.

11

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pregnancy multiple times in the email, and explicitly stated that she
“couldn’t help feeling a bit discriminated against,” (Defs.’ SMF ¶ 31; Dkt.
No. 38, Attach. 6), indicate that Pace was complaining about unfair
treatment related to her pregnancy, which constitutes Title VII protected
activity. See Johnston v. Carnegie Corp. of N.Y., No. 10 Civ. 1681, 2011
WL 1118662, at *5 (S.D.N.Y. Mar. 23, 2011) (“As [plaintiff]’s email . . .
reference[d] his disability, . . . [a] reasonable interpretation of [his] e[]mail is
that [plaintiff] believed management’s proffered explanations were
pre-textual, and that his hours were actually reduced because of his
disability.”); see also (Dkt. No. 44 ¶ 29 (Pace’s declaration, attesting that
her email was a “complain[t] that [she] was being discriminated [against]
because of [her] pregnancy”)). The same is true regarding Pace’s October
21, 2019 email to Hebert, in which she expressed her displeasure with her
disparate treatment from other hourly employees, (Defs.’ SMF ¶ 26; Dkt.
No. 38, Attach. 6), given that this email was sent in close proximity to when
she informed the Clinic she was pregnant and was subsequently converted
from a salaried employee to hourly, (Defs.’ SMF ¶¶ 17, 18; Pl.’s SMF ¶ 17),
a reasonable jury could conclude that the disparate treatment Pace was
complaining about was due to her pregnancy. See Van Brunt-Piehler v.
12

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Absolute Software, Inc., 504 F. Supp. 3d 175, 194 (W.D.N.Y. 2020)
(“[G]iven the evidence of the [anti-female] culture” and “[v]iewed in that
context, [p]laintiff need not have used the magic words ‘gender
discrimination’ to make clear that her complaints were based on her
perception that she was being discriminated against based on her
gender.”); see also (Dkt. No. 44 ¶ 29). Accordingly, while Pace’s three
requests for pregnancy accommodations do not constitute protected
activity for the purpose of establishing her prima facie case, her October 16
and 21, 2019 emails do.
Further, defendants argument that there is no causal connection
between Pace’s protected activity and any adverse employment action she
suffered is without merit. (Dkt. No. 38, Attach 23 at 17-18.) Two days after
Pace sent her October 16, 2019 email, she was stripped of her managerial
duties. (Pl.’s SMF ¶¶ 79-80; Dkt. No. 44 ¶ 30; Dkt. No. 46, Attach. 6 at 99100.) The close proximity of these events,8 would permit a jury to conclude
that this is a causal connection for the purpose of Pace’s prima facie case.

8

Pace was also suspended without pay, and ultimately terminated, in early January
2020, approximately two to three months after her October 16 and 21, 2019 emails, (Pl.’s SMF
¶¶ 100, 108), which would also support a causal connection. See Kraiem, 2021 WL 5294066,
at *5.

13

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See Vega v. Hempstead Union Free Sch. Dist., 801 F.3d 72, 92 (2d Cir.
2015) (finding that adverse employment actions that followed protected
activity by less than “three months,” “two months,” and “approximately two
months” were temporally proximate for the purpose of alleging causation);
see also Ejiogu v. Grand Manor Nursing and Rehabilitation Ctr., No.
15cv505, 2017 WL 1322174, at *3 (S.D.N.Y. Apr. 5, 2017) (“In the Title VII
retaliation context, the Second Circuit has found adverse employment
actions where a plaintiff was demoted to a non-managerial title after
complaining about h[er] employer’s discriminatory employment practices.”).
Accordingly, summary judgment is inappropriate on the theory that Pace
has not established her prima facie case.
Assuming without deciding that defendants have proffered a
legitimate, non-retaliatory reason for the adverse employment actions
taken against Pace, Pace has put forth evidence that could allow a
reasonable jury conclude that defendants’ justification is pretext.
Defendants’ offer evidence that Pace behaved unprofessionally in a
meeting regarding her requested pregnancy accommodations, “did not
appear for work and did not obtain coverage for her shifts,” and failed to
complete required patient documentation, and, that these instances lead to
14

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her ultimate termination. (Dkt. No. 38, Attach 10 ¶¶ 12-14; Dkt. No. 38,
Attach. 2 ¶¶ 28-29, 31.) However, Pace counters this by providing
evidence that she was professional in the meeting regarding her requested
pregnancy accommodations, (Dkt. No. 46, Attach. 6 at 84-85; Dkt. No. 44
¶ 58), that she was specifically instructed not to come to work on the days
defendants contend that she “did not appear,” and that she still confirmed
that her shifts would be covered by other employees, (Dkt. No. 46, Attach.
6 at 84-85; Dkt. No. 44 ¶¶ 50, 59; Dkt. No. 46, Attach. 9 at 99-103).
Further, with respect to her alleged failure to complete certain
documentation related to patients, Pace provides evidence that this failure
was due to the fact that she was suspended without pay and therefore
could not complete this task, but otherwise would have. (Dkt. No. 44
¶¶ 60, 62; Dkt. No. 46, Attach. 6 at 91.) Accordingly, summary judgment is
inappropriate on this issue. See Zann Kwan, 737 F.3d at 846 (“A plaintiff
may prove that retaliation was a but-for cause of an adverse employment
action by demonstrating weaknesses, implausibilities, inconsistencies, or
contradictions in the employer’s proffered legitimate, nonretaliatory
reasons for its action. From such discrepancies, a reasonable juror could
conclude that the explanations were a pretext for a prohibited reason.”).
15

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B.

Front and Back Pay
Defendants seek summary judgment precluding Pace from seeking

front and back pay, alleging that she has failed to mitigate her damages by
not seeking other full-time employment after her termination. (Dkt. No. 38,
Attach. 23 at 21-25.) Pace argues that defendants have not adequately
demonstrated that other suitable employment opportunities existed, and,
additionally, that she reasonably attempted to mitigate her damages. (Dkt.
No. 45 at 23-25.) Disputed issues of fact preclude summary judgment on
this issue.
Title VII authorizes front pay and back pay as potential remedies for
unlawful employment practices. See 42 U.S.C. § 2000e-5(g)(1); see also
Noel v. N.Y. State Office of Mental Health Cent. N.Y. Psychiatric Ctr., 697
F.3d 209, 213 (2d Cir. 2012). “Back pay is ‘an amount equal to the wages
the employee would have earned from the date of discharge to the date of
reinstatement, along with lost fringe benefits such as vacation pay and
pension benefits.’” Noel, 697 F.3d at 213 (quoting United States v. Burke,
504 U.S. 229, 239 (1992)). Front pay constitutes “money awarded for lost
compensation during the period between judgment and reinstatement or in
lieu of reinstatement.” Pollard v. E.I. du Pont de Nemours & Co., 532 U.S.
16

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843, 846 (2001).
An employer seeking to avoid an award of front or back pay bears
the burden of demonstrating that a plaintiff failed to mitigate her damages.
See Dailey v. Societe Generale, 108 F.3d 451, 456 (2d Cir.1997); see also
Antoine v. Brooklyn Maids 26, Inc., 489 F. Supp. 3d 68, 93 (E.D.N.Y. 2020)
(“Under Title VII, a prevailing plaintiff forfeits her right to back or front pay if
she fails to mitigate damages.”). “This may be done by establishing (1)
that suitable work existed, and (2) that the employee did not make
reasonable efforts to obtain it.” Dailey, 108 F.3d at 456. An employer “is
released from the duty to establish the availability of comparable
employment if it can prove that the employee made no reasonable efforts
to seek such employment.” Greenway v. Buffalo Hilton Hotel, 143 F.3d 47,
54 (2d Cir.1998) (emphasis added).
“[A] plaintiff’s duty [to mitigate] is ‘not onerous, and does not require
[her] to be successful in mitigation.’” Antoine v. Brooklyn Maids 26,
Inc.,489 F. Supp. 3d 68, 93 (E.D.N.Y. 2020) (quoting Dailey, 108 F.3d at
456). The “assessment of the reasonableness of a plaintiff’s effort to
mitigate encompasses more than a simple review of the duration of . . . her
job search . . . ; instead, it entails a consideration of such factors as the
17

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individual characteristics of the claimant and the job market.” Dailey, 108
F.3d at 456 (internal quotation marks and citation omitted).
Defendants offer evidence that employment opportunities
comparable to Pace’s role at the clinic were available around the time of
her termination from the Clinic. (Dkt. No. 38, Attach. 10 ¶¶ 17-24, Dkt.
No. 38, Attach. 12; Dkt. No. 38, Attach. 13.) Defendants further point to
evidence that shows Pace accepted a part-time veterinarian job after her
termination, and made no attempt to find other employment that was
comparable to her position at the Clinic, which was full-time. (Dkt. No. 38,
Attach. 17 at 110-15, 118.) However, Pace testified at her deposition that
if it were “[her] choice” she would have acquired full-time employment, but
that “it is not the easiest to find a good [full-time] opportunity when you’re
seven months pregnant and about to go on maternity leave.” (Id. at 118.)
She further testified that it was her understanding that her part-time
employment would eventually become full-time, because the arrangement
was “somewhat open-ended,” with the option for “progressively . . . more
and more hours.” (Id. at 111-12.) Viewing these facts in the light most
favorable to Pace, a reasonable jury could conclude that she “ma[d]e
reasonable efforts to obtain” “suitable work.” Dailey, 108 F.3d at 456; see
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Hall v. Family Care Home Visiting Nurse & Home Care Agency, No. 3:07
Civ. 0911, 2010 WL 1487871, at *2 (D. Conn. Apr. 12, 2010) (“During the
time period [plaintiff] alleges she was searching for work . . . she was
pregnant . . . . Considering an employee’s limited obligation to mitigate
damages, . . . as well as the potential limitations in finding employment
[plaintiff]’s pregnancy and childcare issues may have caused, this court
believes that a reasonable jury could find that [plaintiff]’s efforts to find work
were reasonable.”)
V. Conclusion
WHEREFORE, for the foregoing reasons, it is hereby
ORDERED that defendants’ motion for partial summary judgment
(Dkt. No. 38) is DENIED; and it is further
ORDERED that this case is deemed trial ready and a scheduling
order will be issued in due course; and it is further
ORDERED that the Clerk provide a copy of this MemorandumDecision and Order to the parties.
IT IS SO ORDERED.
August 1, 2022
Albany, New York
19