Diaz v. Mosley

Filing 25

ORDER RULING ON REPORT AND RECOMMENDATION: The Court respectfully REJECTS the R & R (ECF No. 11 ) and RECOMMITS this matter to the Magistrate Judge with instructions to issue an order authorizing service of process on Respon dent and directing Respondent to file an answer, motion, or other response to Petitioner's § 2241 petition. The Court GRANTS Petitioner's Motion to Amend (ECF No. 22 ) his objections to the R & R.IT IS SO ORDERED. Signed by Honorable R Bryan Harwell on 07/13/2017. (dsto, )

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF SOUTH CAROLINA
FLORENCE DIVISION
Ubaldo Diaz,

)
)
Petitioner,
)
)
v.
)
)
Warden, FCI Edgefield,
)
)
Respondent.
)
______________________________)

Civil Action No.: 4:17-cv-00093-RBH

ORDER

Petitioner Ubaldo Diaz, a federal prisoner proceeding pro se, has filed a petition for a writ of
habeas corpus pursuant to 28 U.S.C. § 2241. See Petition [ECF No. 1]. The matter is before the Court
for consideration of Petitioner’s objections to the Report and Recommendation (“R & R”) of United
States Magistrate Judge Thomas E. Rogers, III.1 See R & R [ECF No. 11]; Pet.’s Objs. [ECF No. 19].
The Magistrate Judge recommends that the Court summarily dismiss Petitioner’s § 2241 petition
without prejudice and without requiring Respondent to file a return. R & R at 5.
Standard of Review
The Magistrate Judge makes only a recommendation to the Court. The Magistrate Judge’s
recommendation has no presumptive weight, and the responsibility to make a final determination
remains with the Court. Mathews v. Weber, 423 U.S. 261, 270–71 (1976). The Court must conduct a
de novo review of those portions of the R & R to which specific objections are made, and it may accept,
reject, or modify, in whole or in part, the recommendation of the Magistrate Judge or recommit the
matter with instructions. 28 U.S.C. § 636(b)(1).
The Court must engage in a de novo review of every portion of the Magistrate Judge’s report

1

This matter was referred to the Magistrate Judge pursuant to 28 U.S.C. § 636(b)(1)(B) and Local Civil Rule
73.02(B)(2)(c) for the District of South Carolina.

to which objections have been filed. Id. However, the Court need not conduct a de novo review when
a party makes only “general and conclusory objections that do not direct the [C]ourt to a specific error
in the [M]agistrate [Judge]’s proposed findings and recommendations.” Orpiano v. Johnson, 687 F.2d
44, 47 (4th Cir. 1982). In the absence of specific objections to the R & R, the Court reviews only for
clear error, Diamond v. Colonial Life & Acc. Ins. Co., 416 F.3d 310, 315 (4th Cir. 2005), and the Court
need not give any explanation for adopting the Magistrate Judge’s recommendation. Camby v. Davis,
718 F.2d 198, 199–200 (4th Cir. 1983).
Discussion
In his § 2241 petition,2 Petitioner challenges a prison disciplinary proceeding that occurred
before a disciplinary hearing officer (“DHO”) at FCI-Edgefield and resulted in the loss of forty-one days
of good conduct time.3 Pet. at 2–8. The Magistrate Judge recommends summarily dismissing
Petitioner’s § 2241 petition because he has failed to fully exhaust the administrative remedies available
through the Federal Bureau of Prisons (“BOP”). R & R at 5. Petitioner objects to the Magistrate
Judge’s recommendation, arguing “he has exhausted all administrative remedies ‘as best as possible’
and he was deprived of his right to appeal DHO Report and Findings.” Pet.’s Objs. at 5.
I.

Applicable Law
Section 2241 is the proper means for a federal prisoner to challenge the BOP’s sentencing

2

Petitioner also filed with his petition a document captioned “Motion Requesting to Expunged the
Disciplinary W ritten Report and Credit Inmate Back His Good Time and Clear Inmate of the Central and Inmate
Files.” See ECF No. 3. In this document, Petitioner expands upon the allegations in his § 2241 petition.

3

Petitioner has attached to his petition several copies of the DHO Report, which indicates he was charged
with and convicted of possession of alcohol. See ECF No. 1-1 at 12–23. Petitioner alleges a correctional officer who
prepared an incident report (that was relied upon by the DHO) “violated due process” by “not specif[ying] . . . the
alcohol level,” which Petitioner claims was required by “program statement section 541.5.” Pet. at 6-7; see also ECF
No. 3. Petitioner has submitted a copy of the program statement, which cites the discipline process codified at 28
C.F.R. § 541.5(a). See ECF No. 1-1 at 27.

2

calculations, including good conduct time credits. See Yi v. Fed. Bureau of Prisons, 412 F.3d 526 (4th
Cir. 2005); United States v. Little, 392 F.3d 671, 679 (4th Cir. 2004). Section 2241 petitions are subject
to judicial screening, and a district court must summarily dismiss the petition “[i]f it plainly appears
from the petition and any attached exhibits that the petitioner is not entitled to relief in the district
court.” Rule 4 of Rules Governing Section 2254 Cases in the United States District Courts.4 “If the
petition is not dismissed, the judge must order the respondent to file an answer, motion, or other
response within a fixed time, or to take other action the judge may order.” Id. Although § 2241 does
not contain a statutory exhaustion requirement, courts consistently require prisoners to exhaust their
administrative remedies before seeking habeas review under § 2241. See, e.g., Braden v. 30th Judicial
Circuit Court of Kentucky, 410 U.S. 484, 490–91 (1973) (requiring exhaustion in a § 2241 matter);
Timms v. Johns, 627 F.3d 525, 530–33 (4th Cir. 2010) (same).
The BOP administers an inmate discipline program. See 28 C.F.R. §§ 541.1–541.8. “The
discipline process starts when staff witness or reasonably believe that [an inmate has] committed a
prohibited act. A staff member will issue [the inmate] an incident report describing the incident and
the prohibited act(s) [the inmate is] charged with committing.” Id. § 541.5(a). If (after investigation)
the incident report is referred to a DHO for further review, the DHO will conduct a hearing and issue
a written report. Id. §§ 541.7–541.8.
An inmate may appeal the DHO’s decision through the BOP’s Administrative Remedy Program.
Id. § 541.8(I); see generally 28 C.F.R. §§ 542.10–542.19. The DHO appeal process consists of two
steps. First, the inmate must submit a DHO appeal within twenty calendar days “to the Regional

4

The Rules Governing Section 2254 Cases are applicable to § 2241 petitions. See Rule 1(b) of Rules
Governing Section 2254 Cases in the United States District Courts.

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Director for the region where the inmate is currently located.” 28 C.F.R. § 542.14(d)(2). Second, if the
inmate “is not satisfied with the Regional Director’s response,” he may submit an appeal to the General
Counsel (located at the Central Office) “within 30 calendar days of the date the Regional Director
signed the response.” Id. § 542.15(a). “Appeal to the General Counsel is the final administrative
appeal.” Id.
The BOP may extend the time limits for an appeal (to either the Regional Director or General
Counsel) “[w]hen the inmate demonstrates a valid reason for delay.” Id. “In general, valid reason for
delay means a situation which prevented the inmate from submitting the request within the established
time frame.” Id. § 542.14(b).
The BOP may reject an inmate’s appeal at any level for failure to comply with the administrative
remedy requirements. Id. § 542.17(a). When an appeal is rejected, the Administrative Remedy
Coordinator will provide the inmate a written notice explaining the reason for rejection. Id. § 542.17(b).
“If the defect on which the rejection is based is correctable, the notice shall inform the inmate of a
reasonable time extension within which to correct the defect and resubmit the . . . Appeal.” Id. If the
inmate is not given an opportunity to correct the defect and resubmit the appeal, the inmate may appeal
the rejection to the next appeal level, and “[t]he Coordinator at that level may affirm the rejection, may
direct that the submission be accepted at the lower level (either upon the inmate’s resubmission or direct
return to that lower level), or may accept the submission for filing.” Id. § 542.17(c).
II.

Petitioner’s Administrative Appeals
A.

First DHO Appeal (South Central Regional Office)

Petitioner has submitted multiple copies of the DHO report. See ECF No. 1-1 at 12–23. The
DHO report is dated March 29, 2016, notifies Petitioner “of his right to appeal this action within 20
4

calendar days,” but does not specify when it was delivered to Petitioner.5 Id. at 14. Petitioner alleges
he initially appealed the DHO report to the wrong regional office—the South Central Regional Office
in Dallas, Texas—by using an address in a booklet provided to inmates. Pet. at 3, 6; see ECF No. 1-1
at 7 (booklet). Additionally, Petitioner has submitted a copy of an envelope addressed to the South
Central Regional Office that was postmarked April 21, 2016, and stamped “Return to Sender” /
“Attempted – Not Known” / “Unable to Forward” on “05/19/16.” ECF No. 22-1 at 1.6
B.

Second DHO Appeal (Southeast Regional Office)

Petitioner alleges he received the returned envelope on May 24, 2016,7 and immediately filed
a DHO appeal to the correct regional office—the Southeast Regional Office in Atlanta, Georgia—the
next day, May 25, 2016. Id.; Pet.’s Objs. at 6-7. Petitioner has submitted a letter he wrote the Southeast
Regional Office and apparently sent in with his appeal there; in this letter, he explains he had sent
“appeal documents to the wrong regional office.” ECF No. 1-1 at 9.
Petitioner has submitted a Rejection Notice (dated June 30, 2016) from the Administrative
Remedy Coordinator of the Southeast Regional Office. See ECF No. 1-1 at 8. The Rejection Notice
indicates Petitioner’s DHO appeal was received on June 1, 2016, and it states, “Your appeal is untimely.
Regional appeals (BP-10) must be received within 20 days of the Warden/CCM response or receipt of
the DHO report. This time includes mail time.” Id. (emphasis added).

5

Instead, there is a blank space beside “Delivered to Inmate.” See ECF No. 1-1 at 14. This is significant
because, as indicated below, the Rejection Notices issued by the Southeast Regional Office indicate the DHO appeal
“must be received within 20 days of . . . receipt of the DHO report.” See ECF Nos. 1-1 at 4, 8.

6

The Court recognizes Petitioner filed the copy of the envelope after the Magistrate Judge issued the R &
R, and therefore the Magistrate Judge did not have the opportunity to consider it.

7

Petitioner objects to the Magistrate Judge’s findings that “the mail returned on June 30, 2016,” and that
“Petitioner had already filed another first appeal to the correct office before he received the returned mail.” R & R
at 2–3.

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C.

Third DHO Appeal (Southeast Regional Office)

Petitioner has submitted a letter dated July 19, 2016, that was signed and written by a case
manager at FCI-Edgefield and addressed to the Administrative Remedy Coordinator of the Southeast
Regional Office. ECF No. 1-1 at 6. In this letter, the case manager explains Petitioner “filed an
Administrative Remedy” and “mailed the remedy to South Central Regional Office by mistake. The
Administrative Remedy was returned to sender and he then filed mailed [sic] the Administrative
Remedy to the Southeastern Regional Office which was received on June 1, 2016.” Id. The case
manager requests, “Please allow inmate Diaz the appropriate amount of time to submit his appeal due
[to] Diaz’ misunderstanding and sending his Administrative Remedy to the incorrect Regional Office.”
Id. Additionally, Petitioner has submitted a letter he wrote the Administrative Remedy Coordinator
explaining he had sent his first appeal to the wrong regional office. ECF No. 1-1 at 5. Finally,
Petitioner has submitted the DHO appeal form that he completed and signed. ECF No. 1-1 at 10–11.
Petitioner indicates the case manager’s letter, his letter, and the DHO appeal form were all sent to the
Southeast Regional Office.
Petitioner has submitted a Rejection Notice (dated August 18, 2016) from the Administrative
Remedy Coordinator of the Southeast Regional Office. See ECF No. 1-1 at 4. The Rejection Notice
indicates Petitioner’s DHO appeal was received on July 26, 2016, and it states, “Your appeal is
untimely. Regional appeals (BP-10) must be received within 20 days of the Warden/CCM response or
receipt of the DHO report. This time includes mail time.” Id. (emphasis added).
D.

Central Office Appeal

Petitioner has submitted a letter he apparently wrote the Central Office on October 6, 2016, in
which he states, “I have tried twice to submit[] this remedy to region to no avail. Twice I have been told
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that I am out of time.” ECF No. 1-1 at 3. Petitioner further states, “I hope and pray that this office will
see the discrepancies and errors made by both parties. On my part for using the [wrong] address . . . .
Exhibits are also available so you can see my arguments.” Id.
Petitioner has submitted a Rejection Notice (dated October 28, 2016) from the Administrative
Remedy Coordinator of the Central Office. See ECF No. 1-1 at 2. The Rejection Notice indicates
Petitioner’s appeal was received on October 13, 2016, and it states, “Concur with rationale of regional
office and/or institution for rejection. Follow directions provided on prior rejection notices.” Id.
E.

Request for Reconsideration from Prison Warden

Finally, Petitioner has submitted a letter he wrote “Warden Mrs. B. Mosley” (the warden at FCIEdgefield) on November 17, 2016, requesting her “to review this Administrative Remedy rejection,”
explaining he used the “wrong address” when mailing his initial DHO appeal, and requesting
“help . . . with this matter.” ECF No. 1-1 at 1. Petitioner indicates that his letter to Warden Mosley was
“to no avail” and that she “concur[red] with rationale of Regional Office” on November 22, 2016. Pet.
at 6.
Petitioner filed the instant § 2241 petition on January 6, 2017.8
III.

Analysis
Having liberally construed Petitioner’s pro se petition and the attached exhibits summarized

above, the Court cannot conclude it is plainly apparent from those filings that he failed to exhaust his
administrative remedies. See generally Rule 4 of Rules Governing Section 2254 Cases in the United
States District Courts. First, it is unclear when Petitioner received a copy of the DHO report and why

8

Filing date under Houston v. Lack, 487 U.S. 266 (1988) (stating a prisoner’s pleading is deemed filed
at the moment of delivery to prison authorities for forwarding to district court).

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his mail containing his initial DHO appeal could not be delivered to the South Central Regional Office
(which could have issued a written rejection notice allowing Petitioner “a reasonable time extension
within which to correct the defect and resubmit the . . . Appeal,” see 28 C.F.R. § 542.17(b), to the
proper regional office). Petitioner’s two subsequent DHO appeals to the Southeast Regional Office
appear to be untimely since they were apparently filed more than twenty days after he received the DHO
report. However, it is unclear from the current record whether Petitioner demonstrated “a valid reason
for delay,” see 28 C.F.R. §§ 542.14(b), 542.15(a), by initially choosing the wrong regional office to mail
his DHO appeal. It is also unclear why he was never given an opportunity to extend the time limits for
a DHO appeal to the correct regional office (the Southeast Regional Office) despite his multiple
requests to do so. Finally, Petitioner did in fact appeal to the final administrative level by filing an
appeal with the Central Office (where the General Counsel is located, see 28 C.F.R. § 542.15(b)(1)),
and the Central Office rejected Petitioner’s appeal without allowing him an opportunity to resubmit.9,10
The Court cannot conclude Petitioner’s § 2241 petition is subject to summary dismissal for
failure to exhaust,11 and finds it appropriate to order Respondent to file a response to the petition.12
Conclusion

9

The Rejection Notice issued by the Central Office instructs Petitioner to “[f]ollow directions provided on
prior rejection notices,” ECF No. 1-1 at 2, but those prior rejection notices from the Southeast Regional Office do
not contain any such directions.

10

The Magistrate Judge’s R & R contemplates that the matter is still pending because “Petitioner has not
received a ruling from the General Counsel,” see R & R at 4, but that does not appear to be the case based upon
Petitioner’s submissions.

11

Because the Court is recommitting this matter to the M agistrate Judge and requiring a response from
Respondent, the Court need not address Petitioner’s remaining objections dealing with the merits of his due process
claim at this time. Petitioner is free to raise those arguments later in this case.

12

Ultimately, it may well be that Petitioner failed to exhaust his administrative remedies by filing untimely
appeals, but that is a matter more appropriately decided after hearing from Respondent. Nothing in this Order
prohibits Respondent from raising exhaustion of administrative remedies as an affirmative defense.

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For the foregoing reasons, the Court respectfully REJECTS the R & R [ECF No. 11] and
RECOMMITS this matter to the Magistrate Judge with instructions to issue an order authorizing
service of process on Respondent and directing Respondent to file an answer, motion, or other response
to Petitioner’s § 2241 petition. The Court GRANTS Petitioner’s Motion to Amend [ECF No. 22] his
objections to the R & R.
IT IS SO ORDERED.

Florence, South Carolina
July 13, 2017

s/ R. Bryan Harwell
R. Bryan Harwell
United States District Judge

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