City of Seattle v. Monsanto Company et al

Filing 180

STIPULATION AND ORDER re Parties' 179 Stipulation re Proposed Revised Stipulated Mutual Clawback Order. Signed by Judge Robert S. Lasnik. (LH)

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The Honorable Robert S. Lasnik

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UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF WASHINGTON AT SEATTLE

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CITY OF SEATTLE,

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Plaintiff,

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v.
MONSANTO COMPANY, et al.,

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No. 2:16-cv-00107-RSL
REVISED STIPULATED MUTUAL
CLAWBACK ORDER

Defendants.

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Discovery in this action is voluminous and ongoing. The prosecution and defense of this

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action will likely require one or more parties to review and to disclose large quantities of

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information and documents, including electronically stored information, through the discovery

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process. This will require complicated review and analysis related to potential attorney-client

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privilege, the mediation privilege,1 and attorney work product. In order to facilitate the timely

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production of documents, and mindful of Fed. R. Evid. 502(d) regarding the inadvertent
disclosure of privileged or otherwise protected material, the parties hereby stipulate to and

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This Court entered an Order on September 28, 2020 upholding the application of the mediation privilege to certain
of Plaintiff’s documents in this action. Dkt. # 169.
KELLER ROHRBACK L.L.P.
REVISED STIPULATED MUTUAL CLAWBACK
1201 Third Avenue, Suite 3200
AGREEMENT - 1
Seattle, WA 98101-3052
(2:16-cv-00107-RSL)
TELEPHONE: [phone]
FACSIMILE: [phone]

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petition the court to enter the following Stipulated Mutual Clawback Order. The parties

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acknowledge that this agreement is consistent with LCR 26(c).

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When a producing party gives notice to receiving parties that certain inadvertently
produced material is subject to a claim of attorney-client privilege, mediation privilege, attorney
work product, or other protection, the obligations of the receiving parties are those set forth in
Federal Rule of Civil Procedure 26(b)(5)(B). The parties agree to the entry of a non-waiver order
under Fed. R. Evid. 502(d). The disclosure of privileged or protected information or documents
in discovery will be deemed unintentional and inadvertent. Such disclosure will not constitute a
waiver of the disclosing party’s right to claim privilege or attorney work product protection.

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IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD.

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DATED: April 27, 2021

s/ Amy Williams-Derry
Attorneys for Plaintiff

DATED: April 27, 2021

s/ Lisa N. DeBord
Attorneys for Defendants

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PURSUANT TO STIPULATION, IT IS SO ORDERED
IT IS FURTHER ORDERED that pursuant to Fed. R. Evid. 502(d), the production of any
documents in this proceeding shall not, for the purposes of this proceeding or any other federal or
state proceeding, constitute a waiver by the producing party of any privilege or protection
applicable to those documents, including the attorney-client privilege, attorney work-product
protection, the mediation privilege, or any other privilege or protection recognized by law. This
Order shall be interpreted to provide the maximum protection allowed by Fed. R. Evid. 502(d).
DATED:

April 28, 2021

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Robert S. Lasnik
United States District Court Judge

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REVISED STIPULATED MUTUAL CLAWBACK
AGREEMENT - 2
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

EXHIBIT A

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The Honorable Robert S. Lasnik

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UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF WASHINGTON AT SEATTLE

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CITY OF SEATTLE,

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Plaintiff,

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v.
MONSANTO COMPANY, et al.,

No. 2:16-cv-00107-RSL
(PROPOSED) STIPULATED MUTUAL
CLAWBACK ORDER

Defendants.

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1.

PURPOSES AND LIMITATIONS

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Discovery in this action is voluminous and ongoing. The prosecution and defense of this

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action will likely require one or more parties to review and to disclose large quantities of

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information and documents, including electronically stored information, through the discovery

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process. This will require complicated review and analysis related to potential attorney-client

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privilege, the mediation privilege,1 and attorney work product. In order to facilitate the timely

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production of documents, and mindful of Fed. R. Evid. 502(d) regarding the inadvertent disclosure

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of privileged or otherwise protected material, likely to involve production of confidential,

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proprietary, or private information for which special protection may be warranted. Accordingly,

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the parties hereby stipulate to and petition the court to enter the following Stipulated Protective

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This Court entered an Order on September 28, 2020 upholding the application of the mediation privilege to certain
of Plaintiff’s documents in this action. Dkt. # 169.
KELLER ROHRBACK L.L.P.
(PROPOSED) STIPULATED MUTUAL
1201 Third Avenue, Suite 3200
CLAWBACK ORDER - 1
Seattle, WA 98101-3052
TELEPHONE: [phone]
(2:16-cv-00107-RSL)
FACSIMILE: [phone]

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Mutual Clawback Order. The parties acknowledge that this agreement is consistent with LCR

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26(c). It does not confer blanket protection on all disclosures or responses to discovery, the

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protection it affords from public disclosure and use extends only to the limited information or

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items that are entitled to confidential treatment under the applicable legal principles, and it does

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not presumptively entitle parties to file confidential information under seal.

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2.

“CONFIDENTIAL” MATERIAL

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“Confidential” material shall include the following documents and tangible things

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produced or otherwise exchanged: [The parties must include a list of specific documents such as

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“company’s customer list” or “plaintiff’s medical records;” do not list broad categories of

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documents such as “sensitive business material”].

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3.

SCOPE

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The protections conferred by this agreement cover not only confidential material (as

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defined above), but also (1) any information copied or extracted from confidential material; (2) all

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copies, excerpts, summaries, or compilations of confidential material; and (3) any testimony,

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conversations, or presentations by parties or their counsel that might reveal confidential material.

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However, the protections conferred by this agreement do not cover information that is in

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the public domain or becomes part of the public domain through trial or otherwise.

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4.

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ACCESS TO AND USE OF CONFIDENTIAL MATERIAL
4.1

Basic Principles. A receiving party may use confidential material that is disclosed

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or produced by another party or by a non-party in connection with this case only for prosecuting,

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defending, or attempting to settle this litigation. Confidential material may be disclosed only to the

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categories of persons and under the conditions described in this agreement. Confidential material

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must be stored and maintained by a receiving party at a location and in a secure manner that ensures

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that access is limited to the persons authorized under this agreement.

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(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 2
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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4.2

Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise ordered

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by the court or permitted in writing by the designating party, a receiving party may disclose any

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confidential material only to:
(a)

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the receiving party’s counsel of record in this action, as well as employees

of counsel to whom it is reasonably necessary to disclose the information for this litigation;
(b)

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the officers, directors, and employees (including in house counsel) of the

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receiving party to whom disclosure is reasonably necessary for this litigation, unless the parties

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agree that a particular document or material produced is for Attorney’s Eyes Only and is so

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designated;
(c)

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experts and consultants to whom disclosure is reasonably necessary for this

litigation and who have signed the “Acknowledgment and Agreement to Be Bound” (Exhibit A);

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(d)

the court, court personnel, and court reporters and their staff;

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(e)

copy or imaging services retained by counsel to assist in the duplication of

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confidential material, provided that counsel for the party retaining the copy or imaging service

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instructs the service not to disclose any confidential material to third parties and to immediately

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return all originals and copies of any confidential material;
(f)

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during their depositions, witnesses in the action to whom disclosure is

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reasonably necessary and who have signed the “Acknowledgment and Agreement to Be Bound”

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(Exhibit A), unless otherwise agreed by the designating party or ordered by the court. Pages of

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transcribed deposition testimony or exhibits to depositions that reveal confidential material must

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be separately bound by the court reporter and may not be disclosed to anyone except as permitted

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under this agreement;
(g)

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the author or recipient of a document containing the information or a

custodian or other person who otherwise possessed or knew the information.
4.3

Filing Confidential Material. Before filing confidential material or discussing or

referencing such material in court filings, the filing party shall confer with the designating party,
(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 3
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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in accordance with Local Civil Rule 5(g)(3)(A), to determine whether the designating party will

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remove the confidential designation, whether the document can be redacted, or whether a motion

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to seal or stipulation and proposed order is warranted. During the meet and confer process, the

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designating party must identify the basis for sealing the specific confidential information at issue,

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and the filing party shall include this basis in its motion to seal, along with any objection to sealing

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the information at issue. Local Civil Rule 5(g) sets forth the procedures that must be followed and

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the standards that will be applied when a party seeks permission from the court to file material

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under seal. A party who seeks to maintain the confidentiality of its information must satisfy the

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requirements of Local Civil Rule 5(g)(3)(B), even if it is not the party filing the motion to seal.

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Failure to satisfy this requirement will result in the motion to seal being denied, in accordance with

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the strong presumption of public access to the Court’s files.

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5.

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DESIGNATING PROTECTED MATERIAL
5.1

Exercise of Restraint and Care in Designating Material for Protection. Each party

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or non-party that designates information or items for protection under this agreement must take

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care to limit any such designation to specific material that qualifies under the appropriate

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standards. The designating party must designate for protection only those parts of material,

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documents, items, or oral or written communications that qualify, so that other portions of the

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material, documents, items, or communications for which protection is not warranted are not swept

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unjustifiably within the ambit of this agreement.

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Mass, indiscriminate, or routinized designations are prohibited. Designations that are

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shown to be clearly unjustified or that have been made for an improper purpose (e.g., to

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unnecessarily encumber or delay the case development process or to impose unnecessary expenses

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and burdens on other parties) expose the designating party to sanctions.

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If it comes to a designating party’s attention that information or items that it designated for

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protection do not qualify for protection, the designating party must promptly notify all other parties

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that it is withdrawing the mistaken designation.
(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 4
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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5.2

Manner and Timing of Designations. Except as otherwise provided in this

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agreement (see, e.g., second paragraph of section 5.2(a) below), or as otherwise stipulated or

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ordered, disclosure or discovery material that qualifies for protection under this agreement must

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be clearly so designated before or when the material is disclosed or produced.
(a)

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Information in documentary form: (e.g., paper or electronic documents and

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deposition exhibits, but excluding transcripts of depositions or other pretrial or trial proceedings),

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the designating party must affix the word “CONFIDENTIAL” to each page that contains

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confidential material. If only a portion or portions of the material on a page qualifies for protection,

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the producing party also must clearly identify the protected portion(s) (e.g., by making appropriate

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markings in the margins).
(b)

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Testimony given in deposition or in other pretrial proceedings: the parties

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and any participating non-parties must identify on the record, during the deposition or other pretrial

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proceeding, all protected testimony, without prejudice to their right to so designate other testimony

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after reviewing the transcript. Any party or non-party may, within fifteen days after receiving the

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transcript of the deposition or other pretrial proceeding, designate portions of the transcript, or

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exhibits thereto, as confidential. If a party or non-party desires to protect confidential information

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at trial, the issue should be addressed during the pre-trial conference.
(c)

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Other tangible items: the producing party must affix in a prominent place

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on the exterior of the container or containers in which the information or item is stored the word

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“CONFIDENTIAL.” If only a portion or portions of the information or item warrant protection,

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the producing party, to the extent practicable, shall identify the protected portion(s).

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5.3

Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to

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designate qualified information or items does not, standing alone, waive the designating party’s

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right to secure protection under this agreement for such material. Upon timely correction of a

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designation, the receiving party must make reasonable efforts to ensure that the material is treated

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in accordance with the provisions of this agreement.
(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 5
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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6.

CHALLENGING CONFIDENTIALITY DESIGNATIONS
6.1

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Timing of Challenges. Any party or non-party may challenge a designation of

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confidentiality at any time. Unless a prompt challenge to a designating party’s confidentiality

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designation is necessary to avoid foreseeable, substantial unfairness, unnecessary economic

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burdens, or a significant disruption or delay of the litigation, a party does not waive its right to

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challenge a confidentiality designation by electing not to mount a challenge promptly after the

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original designation is disclosed.
6.2

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Meet and Confer. The parties must make every attempt to resolve any dispute

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regarding confidential designations without court involvement. Any motion regarding confidential

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designations or for a protective order must include a certification, in the motion or in a declaration

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or affidavit, that the movant has engaged in a good faith meet and confer conference with other

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affected parties in an effort to resolve the dispute without court action. The certification must list

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the date, manner, and participants to the conference. A good faith effort to confer requires a face-

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to-face meeting or a telephone conference.
6.3

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Judicial Intervention. If the parties cannot resolve a challenge without court

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intervention, the designating party may file and serve a motion to retain confidentiality under Local

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Civil Rule 7 (and in compliance with Local Civil Rule 5(g), if applicable). The burden of

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persuasion in any such motion shall be on the designating party. Frivolous challenges, and those

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made for an improper purpose (e.g., to harass or impose unnecessary expenses and burdens on

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other parties) may expose the challenging party to sanctions. All parties shall continue to maintain

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the material in question as confidential until the court rules on the challenge.

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7.

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LITIGATION

PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER

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If a party is served with a subpoena or a court order issued in other litigation that compels

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disclosure of any information or items designated in this action as “CONFIDENTIAL,” that party

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must:
(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 6
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

(a)

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promptly notify the designating party in writing and include a copy of the

subpoena or court order;
(b)

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promptly notify in writing the party who caused the subpoena or order to

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issue in the other litigation that some or all of the material covered by the subpoena or order is

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subject to this agreement. Such notification shall include a copy of this agreement; and
(c)

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cooperate with respect to all reasonable procedures sought to be pursued by

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the designating party whose confidential material may be affected.

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8.

UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL

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If a receiving party learns that, by inadvertence or otherwise, it has disclosed confidential

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material to any person or in any circumstance not authorized under this agreement, the receiving

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party must immediately (a) notify in writing the designating party of the unauthorized disclosures,

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(b) use its best efforts to retrieve all unauthorized copies of the protected material, (c) inform the

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person or persons to whom unauthorized disclosures were made of all the terms of this agreement,

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and (d) request that such person or persons execute the “Acknowledgment and Agreement to Be

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Bound” that is attached hereto as Exhibit A.

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9.

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MATERIAL

INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED

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When a producing party gives notice to receiving parties that certain inadvertently

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produced material is subject to a claim of attorney-client privilege, mediation privilege, attorney

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work product, or other protection, the obligations of the receiving parties are those set forth in

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Federal Rule of Civil Procedure 26(b)(5)(B). This provision is not intended to modify whatever

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procedure may be established in an e-discovery order or agreement that provides for production

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without prior privilege review. The parties agree to the entry of a non-waiver order under Fed. R.

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Evid. 502(d) as set forth herein. The disclosure of privileged or protected information or

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documents in discovery will be deemed unintentional and inadvertent. Such disclosure will not

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(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 7
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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constitute a waiver of the disclosing party’s right to claim privilege or attorney work product

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protection.

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10.

NON TERMINATION AND RETURN OF DOCUMENTS

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Within 60 days after the termination of this action, including all appeals, each receiving

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party must return all confidential material to the producing party, including all copies, extracts and

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summaries thereof. Alternatively, the parties may agree upon appropriate methods of destruction.

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Notwithstanding this provision, counsel are entitled to retain one archival copy of all

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documents filed with the court, trial, deposition, and hearing transcripts, correspondence,

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deposition and trial exhibits, expert reports, attorney work product, and consultant and expert work

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product, even if such materials contain confidential material.
The confidentiality obligations imposed by this agreement shall remain in effect until a
designating party agrees otherwise in writing or a court orders otherwise.

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IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD.

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DATED:

s/

DATED:

s/

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Attorneys for Plaintiff

Attorneys for Defendants

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PURSUANT TO STIPULATION, IT IS SO ORDERED

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IT IS FURTHER ORDERED that pursuant to Fed. R. Evid. 502(d), the production of any

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documents in this proceeding shall not, for the purposes of this proceeding or any other federal or

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state proceeding, constitute a waiver by the producing party of any privilege or protection

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applicable to those documents, including the attorney-client privilege, attorney work-product

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protection, the mediation privilege, or any other privilege or protection recognized by law. This

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Order shall be interpreted to provide the maximum protection allowed by Fed. R. Evid. 502(d).

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(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 8
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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DATED:

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Robert S. Lasnik
United States District Court Judge

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(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 9
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]

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EXHIBIT A

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ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND
I,

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____________________________________

[print

or

type

full

name],

of

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____________________________________ [print or type full address], declare under penalty of

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perjury that I have read in its entirety and understand the Stipulated Protective Order that was

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issued by the United States District Court for the Western District of Washington on [date] in the

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case of City of Seattle v. Monsanto Co., et al., Case No. 2:16-cv-00107-RSL. I agree to comply

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with and to be bound by all the terms of this Stipulated Protective Order and I understand and

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acknowledge that failure to so comply could expose me to sanctions and punishment in the nature

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of contempt. I solemnly promise that I will not disclose in any manner any information or item

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that is subject to this Stipulated Protective Order to any person or entity except in strict compliance

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with the provisions of this Order.

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I further agree to submit to the jurisdiction of the United States District Court for the

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Western District of Washington for the purpose of enforcing the terms of this Stipulated Protective

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Order, even if such enforcement proceedings occur after termination of this action.

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Date:

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City and State where sworn and signed:

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Printed name:

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Signature:

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4824-8365-5139, v. 1

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(PROPOSED) STIPULATED MUTUAL
CLAWBACK AGREEMENT - 10
(2:16-cv-00107-RSL)

KELLER ROHRBACK L.L.P.
1201 Third Avenue, Suite 3200
Seattle, WA 98101-3052
TELEPHONE: [phone]
FACSIMILE: [phone]