Olson Kundig Inc v Apollo Design Studio LLC et al

Filing 14

STIPULATED PROTECTIVE ORDER. Signed by Judge Jamal N Whitehead. (KRA)

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Honorable Jamal N. Whitehead

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UNITED STATES DISTRICT COURT
FOR THE WESTERN DISTRICT OF WASHINGTON
AT SEATTLE

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OLSON KUNDIG, INC.,
Plaintiff,

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v.

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CASE NO. 2:23-cv-01792-JNW
STIPULATED PROTECTIVE ORDER

APOLLO DESIGN STUDIO LLC, PAUL
SCHLACHTER, AND CHRISTELLE
COETZEE,
Defendant.

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1.

PURPOSES AND LIMITATIONS
Discovery in this action is likely to involve production of confidential, proprietary, or

private information for which special protection may be warranted. Accordingly, the parties hereby
stipulate to and petition the court to enter the following Stipulated Protective Order. The parties
acknowledge that this agreement is consistent with LCR 26(c). It does not confer blanket
protection on all disclosures or responses to discovery, the protection it affords from public
disclosure and use extends only to the limited information or items that are entitled to confidential
treatment under the applicable legal principles, and it does not presumptively entitle parties to file
confidential information under seal.
This stipulation is not an agreement that any particular document or category of documents
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is discoverable, but is intended to protect only those documents that are produced and which are

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entitled to protection.

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2.

“Confidential” material shall include the following documents and tangible things

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produced or otherwise exchanged:
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“CONFIDENTIAL” MATERIAL

Company records that identify non-parties’ confidential, non-public personal

information.
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Confidential information in personnel files. This designation includes, but is not

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limited to, such categories of information as medical information, social security numbers,

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financial information, unlisted phone numbers, and other nonpublic personal identifiers as are

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protected by statute, or personal information as protected by Art. I, sec. 7 of the Washington

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Constitution.
3.

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Proprietary and confidential business information, as contemplated by

Fed.R.Civ.P. 26(c)(1)(G), including, but not limited to.

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a. Company policies and procedures,

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b. Competitive information of the company, including business models and
business plans, client lists, vendor lists, and referral sources,

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c. Non-public work product related to projects and designs of both parties, and

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d. Official meeting minutes of the corporations
4. Financial information from any party.

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3.

SCOPE

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The protections conferred by this agreement cover not only confidential material (as

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defined above), but also (1) any information copied or extracted from confidential material; (2) all

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copies, excerpts, summaries, or compilations of confidential material; and (3) any testimony,

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conversations, or presentations by parties or their counsel that might reveal confidential material.

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However, the protections conferred by this agreement do not cover information that is in
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the public domain or becomes part of the public domain through trial or otherwise.

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4.

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ACCESS TO AND USE OF CONFIDENTIAL MATERIAL
4.1

Basic Principles. A receiving party may use confidential material that is disclosed

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or produced by another party or by a non-party in connection with this case only for prosecuting,

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defending, or attempting to settle this litigation. Confidential material may be disclosed only to the

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categories of persons and under the conditions described in this agreement. Confidential material

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must be stored and maintained by a receiving party at a location and in a secure manner that ensures

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that access is limited to the persons authorized under this agreement.

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4.2

Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise ordered

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by the court or permitted in writing by the designating party, a receiving party may disclose any

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confidential material only to:
(a)

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the receiving party’s counsel of record in this action, as well as employees

of counsel to whom it is reasonably necessary to disclose the information for this litigation;
(b)

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the officers, directors, and employees (including in house counsel) of the

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receiving party to whom disclosure is reasonably necessary for this litigation, unless the parties

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agree that a particular document or material produced is for Attorney’s Eyes Only and is so

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designated;
(c)

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experts and consultants to whom disclosure is reasonably necessary for this

litigation and who have signed the “Acknowledgment and Agreement to Be Bound” (Exhibit A);

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(d)

the court, court personnel, and court reporters and their staff;

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(e)

copy or imaging services retained by counsel to assist in the duplication of

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confidential material, provided that counsel for the party retaining the copy or imaging service

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instructs the service not to disclose any confidential material to third parties and to immediately

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return all originals and copies of any confidential material;
(f)

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during their depositions, witnesses in the action to whom disclosure is

reasonably necessary and who have signed the “Acknowledgment and Agreement to Be Bound”
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(Exhibit A), unless otherwise agreed by the designating party or ordered by the court. Pages of

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transcribed deposition testimony or exhibits to depositions that reveal confidential material must

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be separately bound by the court reporter and may not be disclosed to anyone except as permitted

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under this agreement;
(g)

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custodian or other person who otherwise possessed or knew the information; and
(h)

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the author or recipient of a document containing the information or a

insurance carriers and their claims representatives, for the purpose of

analyzing and valuing the potential claims, so long as they have signed Exhibit A.
4.3

Filing Confidential Material. Before filing confidential material or discussing or

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referencing such material in court filings, the filing party shall confer with the designating party,

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in accordance with Local Civil Rule 5(g)(3)(A), to determine whether the designating party will

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remove the confidential designation, whether the document can be redacted, or whether a motion

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to seal or stipulation and proposed order is warranted. During the meet and confer process, the

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designating party must identify the basis for sealing the specific confidential information at issue,

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and the filing party shall include this basis in its motion to seal, along with any objection to sealing

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the information at issue. Local Civil Rule 5(g) sets forth the procedures that must be followed and

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the standards that will be applied when a party seeks permission from the court to file material

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under seal. A party who seeks to maintain the confidentiality of its information must satisfy the

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requirements of Local Civil Rule 5(g)(3)(B), even if it is not the party filing the motion to seal.

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Failure to satisfy this requirement will result in the motion to seal being denied, in accordance with

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the strong presumption of public access to the Court’s files. Where there is a challenge to the

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designation of a document as Confidential, all parties shall continue to maintain the material in

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question as Confidential until the Court rules on the challenge.

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4.4

Designation as “FOR ATTORNEY’S EYES ONLY”: A party may designate

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information as “ATTORNEY’S EYES ONLY” only if, in the good faith belief of such party and

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its counsel, the information is among that considered to be most sensitive by the party, including
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but not limited to trade secrets or other sensitive and previously undisclosed research,

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development, financial or other commercial information.

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information designated “ATTORNEY’S EYES ONLY” be disclosed to the receiving party.
(a)

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Under no circumstance should

The “ATTORNEY’S EYES ONLY” designation should be used sparingly

for documents that are outside of the following categories:

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(i) Financial information from any party

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(ii) Client lists, vendor lists, and referral sources

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(iii) Project files.
(b)

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Information designated “ATTORNEY’S EYES ONLY” may be viewed

only by:

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(i) Counsel (as defined in paragraph 4.2(a) of the receiving party),

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(ii) Court officials involved in this action (including court reporters, persons

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operating video recording equipment at depositions, and any special master appointed by the

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Court),
(iii) Any person designated by the Court in the interest of justice, upon such

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terms as the Court may deem proper,

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(iv) Any outside expert employed by counsel of record, provided that review

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of the information is reasonably necessary for the development and presentation of that party’s

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case, and only where the expert has signed the “Acknowledgement and Agreement to Be Bound”

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(Exhibit A), and

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(v) Any witness during the course of discovery who was an author, recipient,

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or otherwise involved in the creation of the document, provided that it is clear from the face of the

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document marked with the “ATTORNEY’S EYES ONLY” designation that the witness being

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shown or asked about the document was an author, recipient, or otherwise involved in the creation

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of the document. Where it is not stated on the face of the confidential document being disclosed

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that the witness was either an author, recipient, or otherwise involved in the creation of the
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document, the party seeking disclosure may nonetheless disclose the confidential document to the

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witness, provided that: the party seeking disclosure has a reasonable basis for believing the witness

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in fact prepared, received, or reviewed the document, the party seeking disclosure provides

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advance notice to the party that produced the document, and the party that produced the document

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does not inform the party seeking disclosure that the person to whom the party intends to disclose

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the document did not in fact prepare, receive, or review the document. Nothing herein shall prevent

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disclosure at deposition of a document designated “ATTORNEY’S EYES ONLY” to the officers,

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directors, or managerial level employees of the party who produced the document.

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5.

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DESIGNATING PROTECTED MATERIAL
5.1

Exercise of Restraint and Care in Designating Material for Protection. Each party

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or non-party that designates information or items for protection under this agreement must take

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care to limit any such designation to specific material that qualifies under the appropriate

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standards. The designating party must designate for protection only those parts of material,

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documents, items, or oral or written communications that qualify, so that other portions of the

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material, documents, items, or communications for which protection is not warranted are not swept

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unjustifiably within the ambit of this agreement.

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Mass, indiscriminate, or routinized designations are prohibited. Designations that are

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shown to be clearly unjustified or that have been made for an improper purpose (e.g., to

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unnecessarily encumber or delay the case development process or to impose unnecessary expenses

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and burdens on other parties) expose the designating party to sanctions.

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If it comes to a designating party’s attention that information or items that it designated for

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protection do not qualify for protection, the designating party must promptly notify all other parties

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that it is withdrawing the mistaken designation.

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5.2

Manner and Timing of Designations. Except as otherwise provided in this

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agreement (see, e.g., second paragraph of section 5.2(b) below), or as otherwise stipulated or

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ordered, disclosure or discovery material that qualifies for protection under this agreement must
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be clearly so designated before or when the material is disclosed or produced.
(a)

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Information in documentary form: (e.g., paper or electronic documents and

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deposition exhibits, but excluding transcripts of depositions or other pretrial or trial proceedings),

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the designating party must affix the word “CONFIDENTIAL” to each page that contains

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confidential material. If only a portion or portions of the material on a page qualifies for protection,

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the producing party also must clearly identify the protected portion(s) (e.g., by making appropriate

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markings in the margins).
(b)

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Testimony given in deposition or in other pretrial proceedings: the parties

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and any participating non-parties must identify on the record, during the deposition or other pretrial

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proceeding, all protected testimony, without prejudice to their right to so designate other testimony

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after reviewing the transcript. Any party or non-party, or officer, manager, or employee of the

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parties, may, within fifteen days after receiving the transcript of the deposition or other pretrial

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proceeding, designate portions of the transcript, or exhibits thereto, as “confidential” or “attorneys’

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eyes only”. If a party or non-party desires to protect confidential information at trial, the issue

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should be addressed during the pre-trial conference.
(c)

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Other tangible items: the producing party must affix in a prominent place

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on the exterior of the container or containers in which the information or item is stored the word

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“CONFIDENTIAL.” If only a portion or portions of the information or item warrant protection,

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the producing party, to the extent practicable, shall identify the protected portion(s).
5.3

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Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to

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designate qualified information or items does not, standing alone, waive the designating party’s

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right to secure protection under this agreement for such material. Upon timely correction of a

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designation, the receiving party must make reasonable efforts to ensure that the material is treated

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in accordance with the provisions of this agreement.

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6.

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CHALLENGING CONFIDENTIALITY DESIGNATIONS
6.1

Timing of Challenges. Any party or non-party may challenge a designation of

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confidentiality at any time. Unless a prompt challenge to a designating party’s confidentiality

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designation is necessary to avoid foreseeable, substantial unfairness, unnecessary economic

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burdens, or a significant disruption or delay of the litigation, a party does not waive its right to

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challenge a confidentiality designation by electing not to mount a challenge promptly after the

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original designation is disclosed.
6.2

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Meet and Confer. The parties must make every attempt to resolve any dispute

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regarding confidential designations without court involvement. Any motion regarding confidential

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designations or for a protective order must include a certification, in the motion or in a declaration

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or affidavit, that the movant has engaged in a good faith meet and confer conference with other

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affected parties in an effort to resolve the dispute without court action. The certification must list

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the date, manner, and participants to the conference. A good faith effort to confer requires a face-

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to-face meeting or a telephone conference.
6.3

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Judicial Intervention. If the parties cannot resolve a challenge without court

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intervention, the designating party may file and serve a motion to retain confidentiality under Local

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Civil Rule 7 (and in compliance with Local Civil Rule 5(g), if applicable). The burden of

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persuasion in any such motion shall be on the designating party. Frivolous challenges, and those

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made for an improper purpose (e.g., to harass or impose unnecessary expenses and burdens on

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other parties) may expose the challenging party to sanctions. All parties shall continue to maintain

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the material in question as confidential until the court rules on the challenge.

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7.

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LITIGATION

PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER

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If a party is served with a subpoena or a court order issued in other litigation that compels

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disclosure of any information or items designated in this action as “CONFIDENTIAL,” that party

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must:
(a)

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promptly notify the designating party in writing and include a copy of the

subpoena or court order;
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(b)

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promptly notify in writing the party who caused the subpoena or order to

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issue in the other litigation that some or all of the material covered by the subpoena or order is

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subject to this agreement. Such notification shall include a copy of this agreement; and
(c)

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cooperate with respect to all reasonable procedures sought to be pursued by

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the designating party whose confidential material may be affected.

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8.

UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL

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If a receiving party learns that, by inadvertence or otherwise, it has disclosed confidential

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material to any person or in any circumstance not authorized under this agreement, the receiving

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party must immediately (a) notify in writing the designating party of the unauthorized disclosures,

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(b) use its best efforts to retrieve all unauthorized copies of the protected material, (c) inform the

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person or persons to whom unauthorized disclosures were made of all the terms of this agreement,

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and (d) request that such person or persons execute the “Acknowledgment and Agreement to Be

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Bound” that is attached hereto as Exhibit A.

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9.

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MATERIAL

INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED

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When a producing party gives notice to receiving parties that certain inadvertently

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produced material is subject to a claim of privilege or other protection, the obligations of the

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receiving parties are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This provision

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is not intended to modify whatever procedure may be established in an e-discovery order or

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agreement that provides for production without prior privilege review. The parties agree to the

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entry of a non-waiver order under Fed. R. Evid. 502(d) as set forth herein.

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10.

NON TERMINATION AND RETURN OF DOCUMENTS

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Within 60 days after the termination of this action, including all appeals, each receiving

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party must return all confidential material to the producing party, including all copies, extracts and

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summaries thereof. Alternatively, the parties may agree upon appropriate methods of destruction.

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Notwithstanding this provision, counsel are entitled to retain one archival copy of all
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documents filed with the court, trial, deposition, and hearing transcripts, correspondence,

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deposition and trial exhibits, expert reports, attorney work product, and consultant and expert work

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product, even if such materials contain confidential material.

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The confidentiality obligations imposed by this agreement shall remain in effect until a
designating party agrees otherwise in writing or a court orders otherwise.

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STIPULATED PROTECTIVE ORDER
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IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD.

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DATED: 08/26/24

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/s/Kelly Mennemeier (authorized to sign by
email)
Benjamin Hodges, WSBA 49301
Kelly Mennemeier, WSBA 51838
Attorneys for Plaintiff

DATED: 08/27/24

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Pedro Melesio, WSBA 51322
Marc Rosenberg, WSBA 31034
Jeffrey Downer, WSBA 12625
Attorneys for Defendant

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PURSUANT TO STIPULATION, IT IS SO ORDERED

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IT IS FURTHER ORDERED that pursuant to Fed. R. Evid. 502(d), the production of any

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documents, electronically stored information (ESI), or other information, whether inadvertent or

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otherwise, in this proceeding shall not, for the purposes of this proceeding or any other federal or

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state proceeding, constitute a waiver by the producing party of any privilege applicable to those

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documents, including the attorney-client privilege, attorney work-product protection, or any other

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privilege or protection recognized by law. This Order shall be interpreted to provide the maximum

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protection allowed by Fed. R. Evid. 502(d). The provisions of Fed. R. Evid. 502(b) do not apply.

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Nothing contained herein is intended to or shall serve to limit a party’s right to conduct a review

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of documents, ESI, or other information (including metadata) for relevance, responsiveness, and/or

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segregation of privileged and/or protected information before production.

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inadvertently produced in discovery that is protected as privileged or work product shall be

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immediately returned to the producing party.

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STIPULATED PROTECTIVE ORDER
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Information

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DATED: August 29, 2024

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A

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Jamal N. Whitehead
United States District Judge

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EXHIBIT A

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ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND
I,

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____________________________________

[print

or

type

full

name],

of

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___________________________________ [print or type full address], declare under penalty of

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perjury that I have read in its entirety and understand the Stipulated Protective Order that was

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issued by the United States District Court for the Western District of Washington on [date] in the

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case of Olson Kundig, Inc. v. Apollo Design Studio, LLC, Paul Schlachter, and Christelle Coetzee,

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No. 2:23-cv-019792. I agree to comply with and to be bound by all the terms of this Stipulated

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Protective Order and I understand and acknowledge that failure to so comply could expose me to

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sanctions and punishment in the nature of contempt. I solemnly promise that I will not disclose in

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any manner any information or item that is subject to this Stipulated Protective Order to any person

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or entity except in strict compliance with the provisions of this Order.

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I further agree to submit to the jurisdiction of the United States District Court for the

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Western District of Washington for the purpose of enforcing the terms of this Stipulated Protective

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Order, even if such enforcement proceedings occur after termination of this action.

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Date:

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City and State where sworn and signed:

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Printed name:

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Signature:

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STIPULATED PROTECTIVE ORDER
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