Ambat et al v. City & County of San Francisco et al

Filing 375

PRETRIAL ORDER. Signed by Judge Susan Illston on 9/30/14. (Attachments: # 1 Certificate/Proof of Service)(tfS, COURT STAFF) (Filed on 9/30/2014)

1

(8/2013)

PRETRIAL INSTRUCTIONS
Honorable Susan Illston

2
3

COUNSEL SHALL MEET AND CONFER IN GOOD FAITH IN ADVANCE OF COMPLYING
WITH THE FOLLOWING PRETRIAL REQUIREMENTS.

4
5
6
7
8
9
United States District Court
For the Northern District of California

10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28

1.
PRETRIAL CONFERENCE and STATEMENT - The parties shall comply in all respects
with F.R.Civ.P 16. The statement is due fourteen days prior to the Pretrial Conference. The parties
shall file a joint pretrial conference statement containing the following information:
a.

The Action

(1) Substance of the Action. A brief description of the substance of claims
and defenses which remain to be decided.
(2) Relief Prayed. A detailed statement of all the relief claimed, particularly
itemizing all elements of damages claimed as well as witnesses, documents or other evidentiary material
to be presented concerning the amount of those damages.
b.

The Factual Basis of the Action

(1) Undisputed Facts. A plain and concise statement of all relevant facts not reasonably
disputable, as well as which facts parties will stipulate for incorporation into the trial record without the
necessity of supporting testimony or exhibits.
(2) Disputed Factual Issues. A plain and concise statement of all disputed factual
issues which remain to be decided.
(3) Agreed Statement. A statement assessing whether all or part of the action may be
presented upon an agreed statement of facts.
(3) Stipulations. A statement of stipulations requested or proposed for
pretrial or trial purposes.
c.

Disputed Legal Issues

(1) Points of Law. Without extended legal argument, a concise statement of each
disputed point of law concerning liability or relief, citing supporting statutes and decisions setting forth
briefly the nature of each party's contentions concerning each disputed point of law, including
procedural and evidentiary issues.
(2) Proposed Conclusions of Law. If the case is to be tried without a jury, unless
otherwise ordered, parties should briefly indicate objections to proposed conclusions of law.
d.

Trial Preparation

(1) Witnesses to be Called. A list of all witnesses likely to be called at trial, other than
solely for impeachment or rebuttal, together with a brief statement following each name describing the
substance of the testimony to be given.
(2) Exhibits, Schedules and Summaries. A list of all documents and other items to be
offered as exhibits at the trial, other than solely for impeachment or rebuttal, with a brief statement
following each, describing its substance or purpose and the identity of the sponsoring witness. Unless

1

otherwise ordered, parties will indicate their objections to the receipt in evidence of exhibits and
materials lodged and that counsel have conferred respecting such objections.

2
3

(3) Estimate of Trial Time. An estimate of the number of court days needed for the
presentation of each party's case, indicating possible reductions in time through proposed stipulations,
agreed statements of facts, or expedited means of presenting testimony and exhibits.

4
5
6

(4) Use of Discovery Responses. Counsel shall cite possible presentation at
trial of evidence, other than solely for impeachment or rebuttal, through use of excerpts from
depositions, from interrogatory answers, or from responses to requests for admission. Counsel shall
indicate any objections to use of these materials and that counsel has conferred respecting such
objections.

7
8

(5) Further Discovery or Motions. A statement of all remaining discovery or motions,
including motions in limine.

9
United States District Court
For the Northern District of California

10
11
12
13
14
15
16

e.

Trial Alternatives and Options

(1) Settlement Discussion. A statement summarizing the status of settlement
negotiations and indicating whether further negotiations are likely to be productive.
(2) Consent to Trial Before a Magistrate Judge. A statement whether reference of
all or part of the action to a master or magistrate judge is feasible, including whether the parties consent
to a court or jury trial before a magistrate judge, with appeal directly to the Ninth Circuit.
(3) Amendments, Dismissals. A statement of requested or proposed amendments to
pleadings or dismissals of parties, claims or defenses.
(4) Bifurcation, Separate Trial of Issues. A statement of whether bifurcation or a
separate trial of specific issues is feasible and desired.

17

2.

18

a.
Jury Trials. The Pretrial Conference Statement shall include the witness list required
in part by 1(a)(4)(A) above. In addition, in the case of expert witnesses, the summary shall clearly state
the expert's theories and conclusions and the basis therefore and shall be accompanied by a curriculum
vitae; if the expert has prepared a report in preparation for the testimony, a copy thereof shall be
furnished to opposing counsel. Witnesses not included on the list may be excluded from testifying.

19
20

WITNESSES

21
22
23

b.
Non-Jury Trials. In non-jury cases, any party may serve and lodge with the Court a
written narrative statement of the proposed direct testimony of each witness under that party's control
in lieu of a summary. Each statement shall be marked as an exhibit and shall be in a form suitable to
be received into evidence.

24
25
26
27
28

3.

JURY INSTRUCTIONS

a.
Joint Set of Instructions. The parties shall jointly prepare a set of jury instructions, and
shall file an original and two copies of same fourteen days prior to the Pretrial Conference. The
submission shall contain both agreed upon instructions (which shall be so noted), and contested
instructions, all in the order in which they should be read to the jury. Where contested instructions are
included, they should be annotated both with the proponent’s authority for seeking the instruction and
the opponent’s reason for opposition. Counsel shall deliver to Chambers a copy of the joint submission,
2

1

on a CD/DVD in WordPerfect format. The label shall include the case number and a description of
the documents.

2
3
4
5
6
7

b.
Substance and Format of Instructions. The instructions shall cover all substantive
issues and other points not covered by the Ninth Circuit Manual of Model Jury Instructions. Each
requested instruction shall be typed in full on a separate page and citations to the authorities upon which
the instruction is based shall be included. Instructions shall be brief, clear, written in plain English and
free of argument. Pattern or form instructions shall be revised to address the particular facts and issues
of this case.
c.
Preliminary Statement and Instructions. If the parties wish to have a preliminary
statement read to the jury, and/or preliminary instructions given to the jury, they shall jointly prepare
and submit to the Court, fourteen days prior to the pretrial conference, the text of the statement and
instructions, clearly marked.

8
9
United States District Court
For the Northern District of California

10

d.
Voir Dire and Verdict Forms. Each party shall serve and file proposed questions for
jury voir dire and a proposed Form of Verdict not later than fourteen days prior to the Pretrial
Conference.

11

4.

12

In non-jury cases, each party shall serve and lodge with the Court fourteen days prior to the
Pretrial Conference, proposed Findings of Fact and Conclusions of Law on all material issues. Proposed
Findings shall be brief, written in plain English and free of pejorative language, conclusions and
argument. Parties shall deliver to Chambers copies of proposed Findings of Fact and Conclusions of
Law on a CD/DVD in WordPerfect format. The label shall include the name of the parties, the case
number and a description of the documents.

13
14
15

FINDINGS OF FACT and CONCLUSIONS OF LAW

16

5.

17

a.
Provide Copies of Exhibits to Other Parties. Each party shall provide every other
party with one set of all proposed exhibits, charts, schedules, summaries, diagrams and other similar
documentary materials to be used in its case in chief at trial, together with a complete list of all such
proposed exhibits. Voluminous exhibits shall be reduced by elimination of irrelevant portions or
through the use of summaries. Each item shall be pre-marked with a trial exhibit sticker (not deposition
exhibit label), defendant’s exhibit numbers shall be sequenced to begin after plaintiff's exhibit numbers.
If there are numerous exhibits, they should be provided in three-ring binders with marked tab separators.
All exhibits which have not been provided as required are subject to exclusion.

18
19
20
21
22
23
24
25
26
27
28

EXHIBITS

b.
Stipulations re Admissibility. Fourteen days prior to the Pretrial Conference, the
parties shall make a good faith effort to stipulate to exhibits’ admissibility. If stipulation is not possible,
the parties shall make every effort to stipulate to authenticity and foundation absent a legitimate (not
tactical) objection.
c.
Objections to Exhibits. In addition to the exhibit list, counsel shall confer with
respect to any other objections to exhibits in advance of the Pretrial Conference. Each party shall file
and serve a statement briefly identifying each item objected to, the grounds for the objection and the
position of the offering party fourteen days prior to the date set for the Pretrial Conference.
d.
Provide Copies of Exhibits to Court. Three sets of exhibits shall be provided to the
Court on the Friday prior to the trial date. Each set shall be in binders, marked, tabbed and indexed
and shall be delivered/mailed directly to Chambers. Parties are to comply with Local Rule 163

1

10(b)(7).

2

e.
Disposition of Exhibits after Trial. Upon the conclusion of the trial, each
party shall retain its exhibits through the appellate process. It is each party’s responsibility to make
arrangements with the Clerk of Court to file the record on appeal.

3
4

6.

MOTIONS IN-LIMINE

5
6
7
8
9

Any party wishing to have motions in limine heard prior to the commencement of trial must file
and serve same no later than fourteen days prior to the date set for the Pretrial Conference. Any party
opposing such a motion in limine shall file and serve its opposition papers no later than seven days prior
to the Pretrial Conference. Reply papers are not required. The motions will be heard at the Pretrial
Conference or at such other time as the Court may direct. Nothing in this provision prevents a party
from noticing its motions in limine regularly for hearing on or prior to the final date for hearing
dispositive motions. NO LEAVE TO FILE UNDERSEAL WILL BE GRANTED WITH RESPECT
TO MOTIONS IN-LIMINE.

United States District Court
For the Northern District of California

10
11
12
13
14
15
16
17

7.

OTHER PRETRIAL MATTERS

a.
Status/Discovery Conferences. Any party desiring to confer with the Court may, upon
notice to all other parties, arrange a conference through the Courtroom Deputy,
Ms. Tracy Kasamoto (415-522-2028).
b.
Settlement Conferences. Any party wishing to arrange a settlement conference before
another judge or Magistrate Judge may do so by contacting the courtroom deputy.
c.
Daily Transcripts/Realtime Reporting. If a daily transcript and/or realtime reporting
is needed, the parties shall make arrangements with Debra Campbell, Court Reporter Supervisor, at
[phone] or [e-mail], at least fourteen days before trial commences.
If transcripts will be requested immediately after trial, arrangements must be made with the court
reporter at least fourteen days before trial commences.

18
19
20
21

8.

MISCELLANEOUS
a.

The Court takes a photograph of each witness prior to the witness' testimony.

b.
Please DO NOT call Chambers. If you need to contact the courtroom deputy, please
call the number above and leave a message if the deputy is not available.

22
23
24
25
26
27
28

4