Roth v. President and Board of Trustees of Ohio University et al
ORDER SETTING TRIAL DATE AND SETTLEMENT CONFERENCE: Settlement Conference set for 6/1/2010 at 11:00 AM; Final Pretrial Conference set for 7/1/2010 at 9:00 AM; Jury Trial set for 7/12/2010 at 9:00 AM. Signed by Judge Edmund A Sargus on 08/03/09. (Attachment: FPTO Form) (dh)
UNITED STATES DISTRICT COURT SOUTHERN DISTRICT OF OHIO EASTERN DIVISION BRUCE E. RUTH, ET AL., Plaintiffs, -VPRESIDENT and BOARD OF TRUSTEES, OHIO UNIVERSITY, ET AL., Defendants. ORDER SETTING TRIAL DATE AND SETTLEMENT CONFERENCE Counsel shall carefully read this Order, note the deadlines set forth in the Schedule Summary below and in the body of this Order, and adhere to it. Summary:
May 25, 2010 Confidential assessment for settlement conference. See Section B for an explanation, and also for the parties' obligations prior to and during the Settlement Conference. Settlement conference. Parties shall inform the Court whether they intend to handle exhibits electronically. The Courtroom which will be used for the trial is fully equipped to handle electronic exhibits. Statement of witnesses, designations of deposition portions, and exhibit lists. Proposed case-specific jury instructions to be served on opposing counsel. (If the case will not be tried to a Jury, counsel shall disregard this provision and other provisions of this Order relating to Jury issues ) . Stipulations. Motions in limine. Agreed upon jury instructions and proposed case-specific jury instructions. Memoranda contra motions in limine. Objections to case-specific jury instructions. Final pretrial order due. General areas of questions for voir dire. Final pretrial conference. Voir dire, Trial - opening statements, presentation of evidence.
Case No. C2-08-1173 JUDGE SARGUS Magistrate Judge Kemp
June 1, 2010 Tues., 11:00 am
June 7, 2010
June 14, 2010 June 21, 2010 June 28, 2010 July 1, 2010 9:00 am July 12, 2010
This matter is set for a final pretrial conference on Thursday, JULY 1, 2010 at 9:00 a.m. Voir dire1 shall begin on Monday, JULY 12, 2010 at 9:00 a.m. Trial shall begin immediately following voir dire. Fed. R. Civ. P. 40; S.D. Ohio L.R. 40.1. The Court will follow a four day per week trial schedule, conducting the trial of this case from Monday through Thursday of each week until completion of the trial, and reserving Fridays for other matters. The Court will not continue the trial date except upon written motion supported by an affidavit demonstrating exceptional circumstances, made immediately upon the party's or counsel's receipt of notice of the existence of the exceptional circumstances. The Court uses a trailing docket, setting three to five civil cases to begin on the same day. Cases are tried in the order they were filed. If a case set for the same day goes to trial, then the parties and counsel in the next case shall remain prepared to go to trial on a standby basis for a period of two weeks unless the Court orders otherwise. Under the Speedy Trial Act, 18 U.S.C. § 3161-3174, and Fed. R. Crim. P. 50(a), the Court will give preference to any criminal matters it has set to take place the same time as the trial in this case. Fed. R. Civ. P. 40.
Provisions concerning voir dire and jury instructions do not apply in non-jury cases. Counsel shall inform the Court immediately if this is a non-jury case or if there is a controversy concerning whether a jury trial is required.
Settlement Conference. This case is set for a settlement conference on Tuesday, JUEN 1, 2010 at 11:00
a.m. under Fed. R. Civ. P. 16(a)(5) and (c)(9) before The Honorable Edmund A. Sargus, Jr., United States District Court, 85 Marconi Boulevard, Room 301, Columbus, Ohio 43215. Counsel and the parties shall adhere to the following with respect to the settlement conference: (1) (2) The trial attorney for each party must attend the conference. The parties or principals with settlement authority shall be present. Fed. R.
Civ. P. 16(c). In rare instances, the Court may permit a party to be available by telephone. (3) Lack of discovery or settlement authority will not excuse active participation in
the conference.2 (4) No later than fourteen (14) days before the conference, each plaintiff must
submit to counsel for all opposing parties a fully documented, written settlement demand; and (5) No later than ten (10) days before the conference, each opposing party must
respond, in writing, to each settlement demand fully documenting that party's position. (6) No later than seven (7) days before the conference, each party shall submit
directly and only to Chambers a letter (Confidential Assessment), not to exceed three pages, (a) explaining the party's theory of the case, (b) indicating its position on settlement (in monetary terms, if applicable), and (c) setting forth all conditions necessary to achieve settlement (including non-monetary terms).
If the parties have requested extensions of time in which to file memoranda for dispositive motions, the fact that the Court has not yet ruled on the pending motions will not excuse active participation in settlement.
(7) Before the conference counsel shall discuss with their clients whether this case would be appropriate for alternative dispute resolution. Fed. R. Civ. P. 16(c)(9); S.D. Ohio L.R. 16.3. Any questions regarding the settlement conference should be addressed to the Court's Law Clerks, Beth Preston or Michelle Pfefferle, at (614) 719-3240.
Expert Witnesses. The parties shall comply fully with all of the requirements of Fed. R. Civ. P. 26(a)(2), including the required disclosures at least ninety (90) days before the trial unless an earlier date has been set by a scheduling order issued by the Magistrate Judge. Statement of Witnesses. Pursuant to Fed. R. Civ. P. 26(a)(3)(A), on or before
June 7, 2010, the parties shall submit to the Court, and serve on opposing counsel, the names, addresses and occupations of all witnesses they intend to call at trial, with a brief summary of the witness' testimony (two to three sentences), the purpose of that testimony, and the major issue about which the witness will testify. Failure to list a witness, except upon a showing of good cause, will preclude the use of that witness at trial. The witness lists shall comport with all of the requirements of Rule 26(a)(3)(A).
Designation of Deposition Portions. Pursuant to Fed. R. Civ. P. 26(a)(3)(B), on or before June 7 , 2010, the parties shall submit to the Court, and serve on opposing counsel,
the designations of any portions of depositions they intend to offer as evidence at trial.3 Failure to make a designation, except upon a showing of good cause, will preclude the use of the undesignated portion of a deposition at trial. The designation of deposition portions shall comport with all of the requirements of Fed. R. Civ. P. 26(a)(3)(B).
Exhibits. The parties shall mark their documentary or physical evidence in advance of trial. Pursuant to Fed. R. Civ. P. 26(a)(3)(C), each party shall exchange and file, on or before June 7, 2010, a list containing a brief description of each item of documentary or physical proof the party intends to offer in evidence as an exhibit at trial. The exhibit lists shall comport with all of the requirements of Rule 26(a)(3)(C).
The parties shall attempt to agree to the authenticity and admissibility of documents. Those documents the parties agree should be presented to the jury shall be marked as Joint Exhibits. The Court strongly encourages the parties to utilize the electronic courtroom technology for presentation of evidence. The parties shall report to the Court, by joint submission, on or before June 1 , 2010 to confirm their intent to use the technology. In all cases, the parties are required to submit only one (1) copy of exhibits in a threeringed tabbed notebook. The notebook shall be delivered to the Courtroom Deputy, Mr. Andy F. Quisumbing, two (2) days before the trial. The parties are also required to provide one (1) copy of their exhibits to opposing counsel. If the parties are not utilizing the Court's complete electronic technology, they shall present their exhibits by using the document cameras (ELMO)
Do not designate portions to be used only for impeachment on cross-examination.
located at counsel tables. Stipulations. Counsel for the parties shall make any and all stipulations pursuant to Fed. R. Civ. P. 16(c)(3). Any stipulations shall be filed on or before June 14 , 2010.
Pretrial Motions. Any motions in limine, including objections under Fed. R. Civ. P. 26(a)(3), shall be filed on or before June 14, 2010. A party's motions in limine and memoranda in support shall not exceed a total of ten (10) pages in length. The memoranda contra any motions in limine shall be filed on June 21 , 2010. The memorandum contra shall not exceed a total of ten (10) pages in length. The Court will not accept any reply memoranda. Jury Instructions.4 The Court will prepare preliminary and general jury instructions.5 The parties shall concentrate their efforts on any unusual or case-specific instruction areas. 1) Proposed Jury Instructions. The parties shall submit jointly one set of proposed jury instructions which contains the parties agreed upon case-specific instructions, and, in the event the parties cannot agree on an instruction, each party's own individual proposed casespecific instruction. To this end, counsel shall adhere to the following procedures: a) b) c) The parties shall serve their proposed jury instructions on each other on or before June 7 , 2010; Counsel then shall meet, confer and agree on proposed case-specific jury instructions; If, after concerted good faith effort, the parties are unable to agree upon a particular case-specific instruction, each party shall propose its own version. Plaintiff's version shall be presented first, immediately followed by Defendant's version of the jury instruction, complete with pinpoint citations to binding authority. Each version, Plaintiff's and Defendant's, shall appear together on one page for ready comparison. Versions of longer instructions (over one page) shall appear one after another. A party may indicate its general objection to the
See footnote 1, supra. A copy of the Court's general jury instructions is available from the Court's secretary upon request.
giving of the proposed instruction. d) Proposed case-specific jury instructions shall be submitted to the Court on or before June 14, 2010.
All instructions shall be concise, understandable and neutral. Further, counsel shall at a minimum agree on a common index and the proposed instructions from all parties shall correspond to the index. For jury instructions concerning federal law, the Court strongly prefers that the parties use the latest edition of Hon. Edward J. Devitt, Hon. Charles B. Blackmar, Michael A. Wolff, and Kevin F. O'Malley, Federal Jury Practice and Instructions (West). For instructions concerning Ohio law, the Court strongly prefers that the parties use the latest edition of Ohio Jury Instructions (Anderson). The Court, however, welcomes any effort by counsel to make the instructions from these sources more direct, understandable, and concise. 2) Objections. Where the parties have not agreed on an instruction, objections to the opposing party's proposed jury instruction are due on or before June 21 , 2010. The objections shall appear in the same order and mirror the title and number of the proposed joint jury instructions to which they refer.
Final pretrial Order. The parties shall submit a joint proposed final pretrial order, using the attached form, on or before June 28, 2010. The parties may submit their joint proposed final pretrial order to Chambers or attach it to an e-mail directed to Sargus_Chambers@ohsd.uscourts.gov.
Trial Briefs. The Court will not require the parties to file trial briefs in this case.
Citation of Authority. The following rules shall apply to all papers filed with the Court in this case, including pretrial motions and supplemental jury instructions. On issues of federal law the Court strongly prefers that the parties cite only: the United States Constitution; United States statutes (including Federal Rules), treaties, or regulations; decisions by the United States Supreme Court; or decisions by the Sixth Circuit Court of Appeals. The Court strongly prefers the citation of non-binding federal authorities only if there are no binding authorities on point. Should counsel feel that due diligence requires citation of non-binding authorities in addition to on-point binding authority, then counsel shall cite the non-binding authorities only in an appendix of supplemental authorities, with a one-sentence parenthetical explanation for each such cite. The Court strongly prefers that the parties cite only decisions by federal circuit courts of appeal if they must cite non-binding federal law. On issues of Ohio law, the Court strongly prefers that the parties shall cite only: the Ohio Constitution; the Ohio Revised Code; decisions by the Ohio Supreme Court; decisions by the Sixth Circuit Court of Appeals construing Ohio law; or, if no binding authorities are available, published decisions by Ohio courts of appeal. The parties should cite other nonbinding authorities only if there are no Ohio authorities on point. If there are binding authorities on point, but counsel nevertheless feels that due diligence requires citation of nonbinding authorities, then counsel shall cite the non-binding authorities only in an appendix of supplemental authorities, with a one-sentence parenthetical explanation for each such cite. Computer Disks. The Court encourages the parties to submit on three and one-half inch computer disks: (1) all proposed jury instructions; (2) all potentially case-dispositive motions, as well as the memoranda in support of and in opposition to such motions; and (3) any memoranda that exceeds five pages in length. The parties may submit such disks directly
to chambers in care of the Court's law clerks.6
Voir Dire. The parties shall submit, in writing, questions they propose to ask during voir dire, on or before June 28 , 2010. The Court will review these questions with counsel at the final pretrial conference. The whole panel of prospective jurors (i.e. those in the jury box and those seated in the rear of the courtroom) will be examined collectively. The Judge will conduct most of the voir dire examination. The Court will allow counsel to follow-up briefly on the Court's examination. Fed. R. Civ. P. 47(a). After voir dire the Court will conduct a hearing to consider challenges for cause and peremptory challenges. Each prospective juror is assigned a number by the Clerk's Office. A list of the jurors' names and numbers is available to counsel prior to the commencement of trial. When challenging a juror, counsel should refer to the juror by name and number. Counsel will not be permitted to question jurors individually regarding background information. This information is contained in juror questionnaires which are on file in the Clerk's Office. Counsel should examine these forms prior to the commencement of trial. Counsel should contact the Jury Deputy, Frances Green, (614) 719-3020, to obtain information about the availability of juror questionnaires.
The United States Magistrate Judge may conduct voir dire if other matters require the District Judge's immediate attention.
The Court uses WordPerfect for Windows 10.0 with an IBM compatible system.
Challenges. The entire panel shall be challenged for cause. Each party shall be entitled to three (3) peremptory challenges. 28 U.S.C. § 1870. The parties will exercise their peremptory challenges alternately with the plaintiff exercising the first challenge. If either party "passes," that challenge will be counted as used. Peremptory challenges will be directed to the entire jury panel. Jury. In most civil cases the Court will seat a jury of eight (8) members. In accordance with Fed. R. Civ. P. 48, all jurors shall participate in the verdict unless excused pursuant to Rule 47(c). Unless the parties otherwise stipulate, the verdict shall be unanimous and no verdict shall be taken from a jury reduced in size to fewer than six (6) members.
Trial Procedure. Counsel shall adhere to the following guidelines: 1. 2. Five to six hours of uninterrupted testimony should be presented every trial day. The parties must raise all legal issues in advance of trial. The Court will not
consider issues raised during the trial unless counsel shows that the matter could not have been raised sooner by the exercise of due diligence. 3. The Court strongly prefers not to interrupt the presentation of evidence to the
jury to hold bench or chambers conferences. 4. If counsel makes an objection during the presentation of evidence to the jury,
the Court may order examining counsel to proceed to other matters or call a different witness. The Court will then rule on the objection at a more convenient time.
Counsel shall inform the Court's law clerk if they wish to take a matter up with
the Court during a break or recess. After consultation with counsel, the Court may limit expert testimony, direct a party or 10
parties to present evidence on a particular issue early in the trial, or establish limits for the presentation of all evidence. Fed. R. Civ. P. 16(c)(4), (14), and (15); see also Fed. R. Evid. 611(a). The Court may order bifurcation of liability and damages in complex cases. Fed. R. Civ. P. 42(b).
Sanctions. The parties and counsel shall comply fully and literally with this pre-trial order. The Court will consider the imposition of appropriate sanctions in the event of noncompliance, including monetary sanctions, the dismissal of claims or defenses, or the exclusion of evidence. Fed. R. Civ. P. 16(f). Other Matters. The Court will consider adopting any other pre-trial and trial management procedures upon which the parties agree. Fed. R. Civ. P. 16(c). This order supersedes all previous orders in this case to the extent previous orders are inconsistent with this order. The parties shall address questions about this order to the Court's Law Clerks, Beth Preston or Michelle Pfefferle, (614) 719-3240, by way of a telephone conference with counsel for all parties participating, or with fewer than all counsel participating with express permission of non-participating counsel. IT IS SO ORDERED.
/s/ Edmund A. Sargus, Jr. EDMUND A. SARGUS, JR. UNITED STATES DISTRICT JUDGE DATE 08/03/2009 11
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